Purchase Orders - Purchase Order Approval Page

Use this page to view the approval status for each level of approval that applies to a purchase order line item. The top section of the page shows the approval group or account approval code associated with each level and lists the date, action, and any comments. The page's Approval History section displays additional actions and comments entered during the approval process.

Menu Path: Click Approval Status on the Action Bar of the Purchase Order Information page. The Approval Status item displays when a line item is selected or when the Line Item tab is open. For additional information on this page, refer to Purchase Order Information Page.

Fields

Following are descriptions of the fields in the Purchase Order Approval page. The fields described in the Header (untitled) section also display in the Approval History section.

Header Section (untitled)

The following display-only fields provide information on the line item's approval status:

Fields	Description
Purchase Order Number	Number identifying the purchase order associated with the line item.
Line No (Number)	Purchase order line number for the Approval Status records you are viewing.
Level Or Code	Approval group level or account approval code. If the row is for an approval level from the purchase order’s Approval Group, a numeral displays in this field indicating the approval level that applies to the purchase order item. If the row is for account approval, the field displays the Account Approval code that applies.
Approver	User name of the person associated with the approval action. If the row is for approval or denial of the item, the field displays the user name of the person who approved or denied it.
Action Date	Date when the purchase order item was either approved or denied for the approval level or account approval code. If there is no approval action for the item, a date does not display.
Action	Code describing the approval action taken for the approval level or account approval code. The following codes are used: A - Approved D - Denied O - No Action C - Needs Correction
Required	Flag indicating whether approval is required for the approval level: Y - Yes - Approval is required. N - No - Approval is not required. Approval can only be optional for approval levels tied to approval groups. Account approval, if it applies, is always required.
Comments	Text associated with the approval status record, for example, an explanation of why a purchase order item was approved or denied. Hover over the field to view the full comment.

Approval History Section

This section includes the same fields as the Header section, plus Date and Time fields. These additional fields relate to comments made by approvers regarding corrections affecting the line item's approval status.

Fields	Description
Date	Date the comment was entered.
Time	Time the comment was entered.
Comments	Text relating to the approval status of the line item, as entered during the approval process.