April 2025 Monthly Release 23.10.18 (April 5, 2025)

EFIN-128488

Limit Future Pay Rates to one per employee and job class.

When a Transaction Status Report was printed, some general ledger transactions were not being included in the report as expected. This has been fixed so the Transaction Status Report will include all transactions that meet the selection criteria.

EFIN-128190

Improved Organization of Service Maintenance Menu Links in Workflow Configuration Profile

The Service Maintenance menu has been updated to improve user experience by clearly separating Workflow links into two distinct sections: Legacy Workflow and Advanced Workflow.

Key Changes:

• Workflow-related links are now grouped under their respective sections for easier navigation.

• The underlying functionality of each link remains unchanged.

• This update is a visual reorganization to enhance clarity and accessibility.

Users can now quickly locate relevant workflow email templates based on their category, streamlining workflow management.

EFIN-127543

General ledger Transactions were not included in reports.

When a transaction status report was printed, General ledger Transactions were not Included in the report. This has been fixed to include all the Transaction that meet the selection criteria.

EFIN-126487

Fix for Requisition Approval access issue in Advanced Workflow.

An issue was reported in the Advanced Workflow Requisition Approval process. Approvers encountered an error message—"User does not have access to this Purchase Requisition"—when attempting to view and approve requisitions within the core software. However, approvals were successfully processed through the Employee Access Center (EAC). This issue has been resolved. Approvers can now view and approve pending requisitions directly in the core software without encountering access errors.

EFIN-129597

eFinancePlus generating two Attendance records for Absences created in SmartFind Express.

Resolved an issue where eFinancePlus (eFP) was generating two Attendance records for each Absence created in SmartFind Express (SFE).

EFIN-129188

Correct generation of RCS records when generating Ohio file from non-Ohio sites.

The electronic file creation process has been corrected to identify Ohio wages & taxes from both the first and second state boxes for W2C records. This previously prevented non-Ohio customers from creating the W2C electronic file to submit to Ohio.

EFIN-129005

P-Card entry reconciliation updates.

Users can now select the N/A radio button in P-Card entry reconciliation to un-match a record so it can be matched to another. Users can now also select the N/A radio button if it is disputed mode.

EFIN-128735

P-Card receipt entry record deletion validations.

Users reported that entries with could be deleted in certain conditions that would potentially cause issues during p-card entry reconciliation. To address this, the reconciled, posted, and matched entries are not permitted to be deleted. If the user attempts to delete the file, an error message will appear.

EFIN-128425

Vendor address and alternate address populate while making corrections.

The vendor address and alternate vendor address fields were being cleared while making corrections after a batch was run. This behavior has been changed so that the addresses remain.

EFIN-128339

ACA Hours Tracking - Hours Conversion Table - Correct the code to recognize multiple pay groups for a record on the Load.

Human Resources > Periodic Routines > Affordable Care Act > ACA Hours Tracking > Hours Conversion Table.

An issue was preventing the Load from recognizing more than one pay group for a table record. This has been corrected. Now, the Pay Groups field functions the same as the Job Class and Pay Code fields to allow for multiple values to be entered and recognized during the Load.

EFIN-128206

Prevent fatal errors when processing P-Card payables.

When there are more than one PCard Receipt Entry against one PCard, while searching for PO a fatal error occurred. This issue has been resolved.

EFIN-126865

No label column removed from Expenditure Transaction Analysis Report.

The Expenditure Transaction Analysis report no longer produces an empty column titled No Label when exported to excel.

EFIN-124778

Add Current Year Estimate field to Budget Import Column Mapping dropdown.

In Budget Preparation, Entry & Processing, Budget Administrator, Upload Budget, when a user uploaded a .csv file and wants to map the columns to the respective table fields, an issue was observed where one of the table field "Current Year Estimate" was missing from the dropdown choices, preventing the user from completing the budget import process. This issue has now been resolved.

EFIN-124490

1099-R updates for consistency with Fund Accounting 1099s and eFinancePlus.

The following items are now addressed in 1099-R Processing (Main Menu > Human Resources > Periodic Routines > Year End > 1099-R Processing):

1. Added the Amount Allocable to IRR,, Roth Contribution Year and FATCA Filing Requirement fields on the 1099-R Work File Maintenance page, 1099-R Edit List, 1099-R Electronic File, and the Detail and Summary Reports generated with the electronic file.

2. Corrected the IRSTAX.txt electronic file to be sent to the FASLOGDIR directory and not open as a report.

3. Corrected an issue where the rptdtl.rpt - 1099-R Edit Detail Report: Tax Year XXXX would not be generated when selecting the Screen Destination in the print page.

4. Modified the rptdtl.rpt - 1099-R Edit Detail Report: Tax Year XXXX and the sum1099.rpt - 1099-R Edit Summary Report to match eFinancePlus standards.

5. Modified the 1099Raudit.rpt - 1099-R Audit Report to remove references to box numbers and align with the fields on the 1099-R Work File Maintenance page.

EFIN-126267

Fixed Error Message When Adding Expenditure Ledger Entry.

In the Fund Accounting, Entry and Processing, Budget Ledgers, Expenditure Ledger screen, when a user attempted to add an account without including a title, selecting Accept(Enter) produced unfriendly error message. This issue has been resolved and users will now receive an error message reading “Must enter Title” when the required title field is not input before selecting Accept(Enter).

EFIN-130979

Create New Location Activity Code Fatal Error in Student Activities Resolved

Creating a new Location Activity Code in Student Activities, Reference Table, previously triggered a fatal error when Full Account Structure was on, Fund Only was set to no, and Additional Balancing Component was in use. This issue has been resolved, allowing new Location Activity Codes to be created successfully.