August 2023 Monthly Release - 20.11.61 (July 28)

EFIN-105576

Email Consolidation Application Hidden on Workflow Applications Tab

On the System Administration, Workflow, Workflow Setup page, on the Workflow Applications tab, there is no longer a specific list item for the Email Consolidation feature. If you have set this feature up, click Sync Applications to activate it, along with any other workflow changes made in Tibco. Previously, Email Consolidation appeared in the list but it applies to more than one Workflow Area and is configured in Tibco.

EFIN-105520

Compliance: Label Changes for Consistency

Label changes are made for the reporting structure and crosswalks to make the application consistent. For example, labels with PowerSchool ERP Org Level are changed to Local Org Level.

EFIN-105217

Gender Identity Default

Applies to districts where the Human Resources profile does not have Hide Gender Identity selected.

In Employee Information:

• When a pending employee record is added the Gender Identity defaults to match Sex at Birth (the field label may be edited on the Human Resources profile). Gender Identity is not a required field, and the default can be changed to blank.

• When a pending or active employee record is edited, if the Gender Identity field is blank, it remains blank and does not populate the default to match Sex at Birth.

EFIN-94157

Records Integration Payload Accepts Male, Female, M and F

Integration: When a payload is transferred from Records to PowerSchool ERP, the gender will pass through:

• M or Male = Male

• F or Female = Female

Previously, the payload was rejected if Male or Female was entered with complete spelling.

EFIN-92300

Advanced Workflow Tracking Screen Enhancement

The following enhancements have been made on the Advanced Workflow Tracking page (System Administration, Workflow, Advanced Workflow Tracking):

• Two tabs:

  • Submission Errors (new): Displays requests that have failed during the routing for approval process. Requests were not able to be routed to TIBCO.

  • Workflow Errors (existing): Displays requests that routed to TIBCO and are stuck in a halted state. This is the previously existing page.

• Users can select and submit up to 10 requests per page using the bulk Retry option.

• When the page loads, requests are listed with the latest record appearing first.

EFIN-105257

Updated Override Password Used in Human Resource Module

The override password used in the Human Resources payroll interface and distribution options has been changed. Contact support for further information related to password.

EFIN-104477

New Employee Access Center (EAC) Direct Deposit Account Edits

In new EAC, on the Administration page for Extended Deduction Information, when a direct deposit deduction code was chosen and Employee Can Modify (All Year) was selected, on the deduction page the employee could not edit the Account Number and Confirm Account Number fields. When Employee Can Modify (All Year) was not selected, the Account Type and Routing Number fields appeared to be editable, but there was no Save button to process the edits to Effective Date Changes. These issues have been resolved.

EFIN-103917

New Employee Access Center (EAC) Allowed Employees to Update Hire Date

In the new EAC Administration profile page for Employee Information Setup, a recent update to Profile Identifier 2167: Demo - Allow Update of Employee Info (Global) allowed employees to edit their hire date on the Demographic Information page if the Identifier was set to Y. This issue has been resolved and employees will no longer be able to update their hire date in EAC.

EFIN-103837

Vendor List EFT/ACH Tab Access in Edit Mode Without Bank Resource

Users who do not have Resource 86 - May View/Update Vendor Bank Account were not able to display the EFT/ACH tab in the Fund Accounting Vendor List in versions 20.11 and 22.4, preventing them from updating the PO and A/P Email fields or adjusting the setting for Email Voucher Confirmations, which are fields they should be able to access. This has been resolved and users without Resource 86 can select the EFT/ACH tab. The Transaction Code and Bank Code fields are hidden.

EFIN-103523

New Employee Access Center (EAC) Handling of Blank Print W2 on Defined Window EAC Print Option Screen

When the Print W2 field is blank on the Defined Window page for EAC Print Option Screen, new EAC will treat the blank as a Y. In new EAC Administration, the Profile for Tax Setup Identifier 2509: Allow Update of Printed or EAC W2s affects only the Printed W2 field. If it is set to Y, employees can edit the Printed W2 field. If it is set to N, employees cannot edit the Printed W2 field, but if separate Tax Setup Identifiers for Federal, State, and Local taxes allow edits then the employee can edit the related fields.

Previously, when the Defined Window EAC Print Option Print W2 field was blank and Identifier 2509 was set to N it was preventing employees from saving any edits on the Tax Information page.

EFIN-103435

Disbursement Fund in Budget Prep and Fund Accounting Org Charts During Version Upgrade

When upgrading from an earlier version of PowerSchool ERP to 20.11 or higher, the disbursement fund in Budget Prep and Fund Accounting Organization Charts was incorrect and displayed as a Y or N. This has been resolved and the disbursement fund will display the correct account number after an upgrade.

EFIN-102963

New Employee Access Center (EAC) Payroll Check List Not Loading

In the new EAC, the Payroll Checks page did not load the list of checks and displayed an error: Object reference not set to an instance of an object. This has been resolved.

EFIN-102833

Add Employee Role Setup: EAC Print Option Defined Window

The EAC Print Option Screen Defined Window did not appear in the Employee Add workflow. This has been resolved.

EFIN-101935

New Employee Access Center (EAC) Open Enrollment: Deduction Number of Times

When Benefits Open Enrollment was submitted in new EAC by an employee, on the Effective Date Changes record for each deduction the Number of Times was set as 0.00 when it should be set as 1.00. The 0.00 carried through when the deduction was posted to the employee record. This has been corrected and the Number of Times will be set as 1.00.

EFIN-101918

Data Transfer Delay from PowerSchool ERP to Talent

Integration: When updating Job Class, Location, and Bank Codes in PowerSchool ERP, the process of pushing this data to Talent was taking an extended amount of time, leading to delays. This has been resolved.

EFIN-101825

Payroll Interfund Entries in General Ledger

Some pay runs were not creating payroll interfund General Ledger entries when Automated Payroll Interface was run. An issue was identified where the wrong fund value was being passed in the program which determines whether interfund entries need to be created by checking the Interfund Balancing Account crosswalk. This has been resolved.

EFIN-101770

No Password Expiry Message When User Passwords Expire

When user passwords expire and they attempt to log in to PowerSchool ERP, the page flashes but no message appears to alert the user about the expired password.

Hosted customers should submit a Support case for assistance with this issue.

On-premise customers can have an admin with security access to Environment Maintenance pages adjust the following variables on the Global Variables page. Do not select Environment Variable, leave the checkbox cleared.

• acct_mgmt_password: Provide the password for the account which can be used to reset the  password.

• acct_mgmt_user: Provide a username for the account which can be used to reset the  password.

• feature_selection: Enter the word Integrated

EFIN-100339

New Employee Access Center (EAC) Years of Service Display

In new EAC, Administration, Profile, Employee Information Setup:

• Identifier 2159 controls the display of both Years in District and Years in State. If you select Y, both Years in District and Years in State appear on the EAC Employee Information page. If you select N, both are hidden.

• Identifier 2602 controls the display of Years in Total.

An issue was corrected where Identifier 2159 was set to N but Years in State was appearing on the Employee Information page.

EFIN-100130

New Employee Access Center (EAC) Tax Information Page Spelling Correction

In new EAC, on the Tax Information page the label Federal Extra Withholdings had a spelling error. This has been corrected.

EFIN-99229

Vendor Access Center (VAC) Validation Issue for Migrated Vendor User Records

The legacy VAC had different data validation for some Primary User fields, including phone number format. As a result, if a user attempted to remove or deactivate the user from a vendor record on the Vendor Management page, a blank field appeared and the record could not be deleted, but it was not clear what was preventing the action from completing. This has been resolved so that a validation message appears indicating the data that must be validated or re-formatted. After correcting the record, it can be deleted.

For example, if the phone number was entered in legacy VAC as 9999999999, the validation message indicates that it must be entered as XXX-XXX-XXXX (with hyphens). After editing the user record, it can be removed or deactivated.