February 2023 Major Release - 22.4.14 (February 3)

The 22.4.14.0 release is expected for the following date:

On-premise - February 3, 2023
Cloud - February 4, 2023

New Features

Reference	Area	Release Note
EFIN-84568	Validation Turns Off the Advanced Workflow Flag if Prerequisites Are Not Met	In the Workflow Configuration Profile, on the Advanced Workflow Configuration page Workflow Settings tab, if the Enable Advanced Workflow flag was selected when the parameters on the Tibco Configuration tab were incomplete, the system was displaying an out of memory error when any user logged in to PowerSchool ERP. In this scenario, two things happen. The message has been updated for clarity and only appears one time, and Advanced Workflow is turned off upon the first user login. This impacts all activities that go through Advanced Workflow. After the conditions are met as described, when the first user logs in to PowerSchool ERP, an error appears. This message appears only one time for the first user login: Advanced Workflow is not set up completely. An administrator must contact PowerSchool Support for assistance. In the Workflow Configuration Profile interface, on the Advanced Workflow Configuration page Workflow Settings tab, the Enable Advanced Workflow flag is turned off. In order to turn it on, the Tibco Configuration and Task Scheduler tabs must be filled out with all required information. Contact PowerSchool Support if you need assistance.
EFIN-87291	Duplicate Check Number Validation for Student Activities Checks	Changes have been made to the check number duplicate validation for Student Activities checks to check across modules including payroll, accounts payable, and student activities, to see if a duplicate check number exists. Validation will check for duplicates for: Bank account if Print Checks by Bank is turned on. Disbursement fund if Print Checks by Bank is turned off. The only exception to the above rule is when Print Checks by Bank is turned off and payables and payroll use the same disbursement fund and different cash accounts. In this scenario, duplicates are not checked across modules.
EFIN-87582	Duplicate Check Number Validation for First and Last Voided Check Numbers for Student Activities Checks	Changes have been made to the check number duplicate validation for Student Activities check numbers entered as the First Voided Check Number and Last Voided Check Number, to check across modules including payroll, accounts payable, and student activities, to see if a duplicate check number exists. Validation will check for duplicates for: Bank account if Print Checks by Bank is turned on. Disbursement fund if Print Checks by Bank is turned off. The only exception to the above rule is when Print Checks by Bank is turned off and payables and payroll use the same disbursement fund and different cash accounts. In this scenario, duplicates are not checked across modules.
EFIN-91906	Demographic Conversion Program	On the e-Forms & Tools, Conversions, Human Resources, Demographic page, all demographic templates have two fields added to accommodate Indiana dependents. The fields are blank if the conversion is not for a district in Indiana. The two new fields only apply for Indiana customers. If you have an existing demographic template and are running the conversion outside of Indiana, you must add two columns labeled Leave Blank prior to the END of Row mark.
EFIN-91909	Conversion Leave Files: Leave Codes Duplicated in Leave Banks	On the e-Forms & Tools, Conversions, Human Resources, Payroll Year-To-Date page, when Leave (Balance, Taken, and Earned) is selected to load conversion leave files, leave codes could be duplicated in leave banks. This is not allowed in the software. This has been corrected and appropriate error messages are produced regarding duplicate leave codes.

Resolved Issues

Reference	Area	Release Note
EFIN-91884	Position Control: Position Field Allows Space and Specific Special Characters	On the Human Resources, Entry & Processing, Position Control page, when a user adds a new record the Position field allows using space, - (dash or hyphen), and & (ampersand) characters. Previously the field only allowed alphanumeric characters. This has not been applied on the Batch Position Control page.
EFIN-93865	Attachment Security for Continuing Education	Updated attachment security for Continuing Education, PDCONTED group, so that it is not controlled by the Professional Development license because Continuing Education is part of Human Resources.
EFIN-94139	Original Hire Date Passed to Effective Date Change Record from Employee Mobile App	When an employee submitted a demographic change through the employee mobile app, the original hire date was blank in the Effective Date Changes Demographic record. This has been corrected. The Effective Date Change record will display the Original Hire Date pulled from the employee record.
EFIN-94254	Email Notifications for Password Change in New Employee Access Center (EAC)	The email templates for messages sent to the employee and the administrator when an employee changes their password in new EAC have been corrected.
EFIN-94854	Organization Chart Advanced Search	On the Organization Chart page, when a user performed an Advanced Search and selected the Disbursement Fund Flag, the Operator drop-down list was not populating. This has been corrected.
EFIN-94858	Bank Account Reconciliation Check Issue	Correction to properly handle when an accounts payable check is in two different years. It was previously saving only one of the years' data because it was saving based on period and not year.
EFIN-94869	Added Missing Print AP Checks by Bank Account Profile in Install Script	Added the missing Print AP Checks by Bank Account profile in the install script. It was previously set up to be added when you saved the fund accounting profile. If you did not go into the profile and save it, then it was missing and when a user tried to enter a manual check, a fatal error appeared.
EFIN-94946	Batch Receipts Edit Report Missing Entries in Excel	When a user ran the Batch Receipts Edit Report to Excel, it was only reporting the first fund found when there were multiple unique funds. When run to Screen as a PDF, all of the data was included. The Excel output has been corrected.
EFIN-94980	Payroll Outstanding Checks Report	Corrected the parsing of the input when running the Payroll Outstanding Checks report to prevent a fatal error that occurred if there was more data then the parsing expected. Fixed the input and report description box so they are not cleared when you navigate to or select other fields.
EFIN-94997	Saved Leave Bank Color Changes Appear in New Employee Access Center (EAC)	On the new EAC Administration page, on the Profile for Leave Setup, color codes set for the identifiers were not getting saved and did not appear in the Calendar as expected. This has been corrected.
EFIN-95286	Void AP Check Invalid Error Message	Fixed a bug in the Void Check process for AP checks to prevent an invalid error message: Budget unit not on organization chart or no security access.
EFIN-95408	Custom Effective Date Changes - Deduction: Direct Deposit Deductions Incorrectly Marked for Prenote	Update applies to customers with custom in the Effective Date Changes - Deduction menu option. When an employee displayed and saved a direct deposit deduction without making any changes in legacy EAC, the Effective Date Changes Edit and Post reports listed the deduction, and the deduction status was changed to a prenote. Legacy EAC has been updated so it will not list the deduction on the edit or post report when no change has been made, and the deduction status will not be updated to prenote. This was corrected in baseline software in the January Major release on EFIN-93684.
EFIN-95734	Bank Account Reconciliation	Correctly handles the condition where a check spans two fiscal years and the void of the check happens on different days for the different parts of the check. This previously caused a fatal error in the bank account reconciliation.
EFIN-96628	Menu Options Not Opening When Using Single Sign-On (SSO) Login	Fixed issue where menu options would not open when using SSO and the user did not also have an Active Directory account.

Federal Reporting

Reference	Area	Release Note
EFIN-90609	2022 W2 Information in Employee Mobile App	The Employee Mobile App has been updated to display the 2022 W2 information.
EFIN-94234	Removed Extra Close Button from Create W2 Electronic File	An extra Close button no longer appears on the Create W2 Electronic File page after using the Set Up W2 Parameters wizard.
EFIN-94421	2nd TIN Notice Field is Consistent in All 1099- Work Files	The 2nd TIN Notice field is a checkbox on all 1099- Work File pages (Misc, NEC, G, Int) and functions the same on each page.
EFIN-94998	ACA Hours Tracking Navigation Issues and Fatal Error	These issues have been corrected: The Human Resources, Periodic Routines, Affordable Care Act, ACA Hours Tracking, Benefits Status Table and Hours Conversion Table pages and reports had various navigation and standards issues which were reported internally by the Quality Assurance team. On the Human Resources, Periodic Routines, Affordable Care Act, ACA Hours Tracking, Load (Calendar Days), and Load (Check History) pages, the QA team reported a fatal error. The fatal error was: Program stopped at 'ACAHours.4gl', line number 5403. SQL statement error number -201 (0). A syntax error has occurred.
EFIN-95088	Alignment of W2 Box 14 Amounts in the Employee Mobile App	Corrected the display of W2 Box 14 amounts in the Employee Mobile App to align to the right.
EFIN-95199	ACA Benefit Group Maintenance: Order of Fields with Tab Navigation	When using Tab to navigate through the fields on the Human Resources, Periodic Routines, Affordable Care Act, ACA Benefit Group Maintenance page, the field order has been corrected to move through the fields by column going left to right.
EFIN-95271	Corrected ACA 1095 Employer Setup Validation Display and Navigation Issues	The following changes apply to the Human Resources, Periodic Routines, Affordable Care Act, 1095 Maintenance, Setup Employer page: When a user adds a new Employer record, on the Pay Information tab the Calculation Date selection is saved. If the user does not select a Calculation Date option, the record does not save and a message appears: Select calculation date To prevent calculation errors, Calculate Full Time Employee Count and Calculate Total Employee only appear on the action bar in update mode. Validation error messages for the Monthly Information tab Full Time Employee Count and Total Employee Count fields have been rewritten to let users know that the Full Time Employee Count field values must be less than or equal to the Total Employee Count fields. Also, the hover help messages for the Full Time Employee Count and Total Employee Count for All 12 Months have been changed to clarify that these fields are not totals for all 12 months, but rather totals per month if all 12 months had the same count each month. Enter full-time employee count for ALE Member if the same per month for all 12 months Enter total employee count for ALE Member if the same per month for all 12 months A phone number formatting issue on the Employer tab has been corrected to retain the phone number formatting under certain conditions when updating the data.
EFIN-95398	Use of Back on the 1095 Maintenance Purge Page	When a user navigated to the Human Resources, Periodic Routines, Affordable Care Act, 1095 Maintenance, Purge page and then clicked Back, the user was returned to the 1095 Maintenance menu option on the Human Resources, Periodic Routines home page instead of being returned to the 1095 Maintenance page. This has been corrected and directs the user to the 1095 Maintenance page as expected.

State Reporting

This release includes updates and resolved issues for the following states: