Fund Accounting Titles Tab
Use the Titles tab to define the number of levels in your organization's financial and project accounting reporting structures. For each level, you will establish the appropriate naming convention which the system then applies as a field name whenever the accounting level appears in the Financial Systems software.
- You can use up to 10 reporting levels for your financial accounting structure. There are eight levels available for project accounting.
- This tab also lets you define the field label for encumbrance records added and accessed in Fund Accounting. This title appears in payable records referencing encumbrances as well.
Fields
All fields in the Titles tab allow up to 15 characters.
Field | Description |
|---|---|
Fund | Title for the first level in your organization's financial reporting structure. Accounting information is summarized at this level, and offsetting transactions are recorded in the General Ledger using these Level 1 Organization Chart records in combination with records from the Account List. |
Orgn 1 - 9 | Names of the remaining levels in your financial reporting structure, such as Function, Location, Program, and Department. You can use up to 10 levels (Fund plus Orgn 1 through Orgn 9). The titles you enter display in Fund Accounting's Organization Chart and elsewhere throughout the system, for instance, when you use table-help to select an Organization Chart record. The number of levels you define is based on your organization's financial accounting conventions. |
Low Orgn | Title for the lowest level in your organization's financial reporting structure. This field label appears wherever you are entering or viewing a budget or financial transaction in Fund Accounting and related packages. Budget projections and financial transactions are recorded at this level. |
Proj 1 | Title for the highest level in your organization's project accounting structure. This would be the title you use to describe projects that you track for accounting purposes. Expenditures and revenue tied to a project are totaled at this level. |
Proj 2 - 8 | Names of the remaining levels in your project reporting structure, such as Phase, Task, and Materials. You can use up to eight levels, depending on your organization's project accounting conventions. The titles you enter display in Fund Accounting's Project List and elsewhere throughout the system, for instance, when you use table-help to select a Project List record. |
Low Proj | Title for the lowest level in your organization's project reporting structure. This field label appears wherever you are entering or viewing a budget or financial transaction for projects in Fund Accounting and related packages. Budget projections and financial transactions are recorded at this level. |
Encumb | Title to use for encumbrance records entered and accessed in the Fund Accounting System (as opposed to Purchasing). This field label is also used in payable records that reference encumbrances. |
| Full Account |
22.4 and later.
Label for the Full Account. The default value is Account Number. This is used on data entry screens and reports. |
