January 2023 Major Release - 22.4.12 (January 13)

The 22.4.12.0 release is expected for the following date:

On-premise - January 13, 2023
Cloud - January 14, 2023

New Features

Reference	Area	Release Note
EFIN-60104, EFIN-61879, and EFIN-92341	Changes to Batch Journal Entries and Batch Last Year Journal Entries	The following changes have been made to the Batch Journal Entry and Batch Last Year Journal Entry pages: In the action bar, the Approve and Post options are replaced with a single Release/Submit option. When selected, a new page appears with three options: Release Only: Releases all records in the batch from hold but does not submit or post to Fund Accounting. Submit Only: Submits only records that are not on hold in the batch to Fund Accounting. This replaces the previous Post action. Release and Submit: Releases all records in the batch from hold and submits them to post to Fund Accounting. When the user proceeds, a page appears with a table of records and the actions processed for the batch. If a user selects Submit Only or Release and Submit, the records are posted to Fund Accounting tables. The Batch Selection header has been changed to Selection Criteria and a Journal Entry Status field with a multi-select drop-down list has been added. A user can select one or more statuses then hit Tab to display the corresponding list. A Status column has been added to in the search results batch section. Currently only one status, Entry, will be assigned. The columns Entered By, Year, and Period may display Multiple as applicable to the batch. For example, if a batch includes journal entries for more than one period, Multiple will appear in the Period column for that batch. Journal Entry statuses have been updated for the Journal Entry batch status of Entry. In Progress: When a user selects Save in Progress while entering a journal entry On Hold: Replaces previous status Complete; when a user selects Accept after entering a journal entry Released: Replaces previous status Approved; when a user selects Release/Submit from the action bar, then Release Only A Source column has been added to search results in the journal entry list section. The following sources may appear: Batch Journal Entry: The journal entry was created on the Batch Journal Entries page. Batch Last Year Journal Entry: The journal entry was created on the Batch Last Year Journal Entries page.
EFIN-87288, EFIN-87290, and EFIN-87293	Uniqueness Validation for Payroll Check Numbers	Changes have been made to the check number duplicate validation for payroll checks including manual and adjustment checks to check across modules including payroll, accounts payable, and student activities, to see if a duplicate check number exists. Validation will check for duplicates for: Bank account if Print Checks by Bank is turned on. Disbursement fund if Print Checks by Bank is turned off. The only exception to the above rule is when Print Checks by Bank is turned off and payables and payroll use the same disbursement fund and different cash accounts. In this scenario, duplicates are not checked across modules.
EFIN-91499	Display a Message When the User's Password is Expiring	A message appears for 5 seconds upon login, informing a user that their password is expiring soon. An administrator can modify the number of days for which the warning message appears. On the Modify Password Policy page, a new field, Password Expiration Warning, has been added. The available options are : 5 Days 10 Days (default) 15 Days 20 Days 30 Days
EFIN-91700	New Employee Timesheets (ETS) Profile Identifier to Require Job Class on Clock In Page	Added new ETS Profile Identifier 3091 Job Class Required to require job class on clock in page. This identifier can only be set to Y if Identifier 3045 Show Job Class is set to Y. If Show Job Class is set to N, then Job Class Required cannot be set to Y. If identifier 3091 Job Class Required is set to Y, an employee must select a job class in order to submit the timesheet. If the employee does not enter a job class, an error appears and the timesheet cannot be saved.
EFIN-91904	FICA/Medicare Field is Required During Pay Code Conversion	Made the FICA/Medicare field a required input for Pay Code conversions.
EFIN-92543	Batch Journal Entry Edit List Changes	The Batch Journal Entry Edit List and Batch Last Year Journal Entry Edit List display journal entry details with the following statuses along with the respective source, Batch Journal Entries or Batch Last Year Journal Entries: In Progress On Hold (replaces previous status Complete) Released (replaces previous status Approved) This change has been made to support Journal Entry Workflow which will be available in a future release.
EFIN-92859	Handle Super User Resources and Roles when Determining KPIs a User Can Add to My Dashboard	The following logic is applied to KPI panels on My Dashboard: A user who is assigned the HRM super user, supervisor or PEI user resource is able to add any employee-related KPIs. A user who is assigned the FAM super user, supervisor or PEI user resource is able to add any financial accounting or purchasing-related KPIs. A user who is assigned a role that includes one or more KPI resources is able to add the KPIs specified in the role permissions.
EFIN-94167 and EFIN-94173	Re-Branded Page Header for HR Administration	For districts using HR Administration, the dashboard header, Employee Access Center header and other page banners will display HR Administration. For districts using PowerSchool ERP, these headers will continue to display PowerSchool ERP.

Resolved Issues

Reference	Area	Release Note
EFIN-92102	New Employee Access Center (EAC) Validation for Annual Deduction Amounts	In new EAC, an error was occurring when an employee entered an annual minimum or maximum amount for a benefit that exactly matched the Minimum or Maximum Deduction Amount entered by an administrator in Benefits Enrollment Setup on the Benefit Type Maintenance page. A correction was made to the validation prevent an error that appeared if the employee entered the exact minimum or maximum deduction amount. The error stated that the amount should be greater than or equal to the minimum amounts and less than or equal to the maximum amount, but the validation did not include the equal amount.
EFIN-92619	New Employee Access Center What-If Paycheck Calculator	There was an error when using the What-If Paycheck Calculator in new EAC. This has been corrected.
EFIN-93001	Disbursement Field Displayed in Bank Reconciliation	Fixed an issue with the Disbursement Field being displayed when it should not be displayed.
EFIN-93002	Errors on Start New Order and Add New Vendor in Vendor Punchout (VPO)	Changed validation for Start New Order and Add New Vendor pages in VPO so they do not produce errors if the translation table for Full Account Format is not setup.
EFIN-93148	Position Control Summary Report: Show Negative Totals	Modified Status Summary, Status Detail and Position Control Summary Report to show negative totals when they exist.
EFIN-93151	Personnel Budgeting Position Status Report Vacancy Error	Modified the Position/Rate Status report to include the negative sign for Vacant FTE whenever a position's Authorized value is less than its Occupied value.
EFIN-93159 and EFIN-94868	Unable to Display Pay Checks in New Employee Access Center	Users could not display pay checks in the new EAC. This has been resolved.
EFIN-93359	Alignment on the Accounts Payable Check Reconciliation Report	Fixed an alignment issue in the Check Reconciliation Report.
EFIN-93402	Correction to Batch Journal Entries Created from Fixed Assets	Batch journal entry creation while running depreciation in Fixed Assets has been corrected.
EFIN-93404	Fund Drop-down List Blank on Balance Sheet	When some users tried to add a balance sheet account, the fund drop-down list was blank even though the user had access to funds. This has been corrected.
EFIN-93684	Issue with Direct Deposit Deductions in Legacy Employee Access Center (EAC) and Effective Date Changes	When an employee displayed and saved a direct deposit deduction without making any changes in legacy EAC, the Effective Date Changes Edit and Post reports listed the deduction, and the deduction status was changed to a prenote. Legacy EAC has been updated so it will not list the deduction on the edit or post report when no change has been made, and the deduction status will not be updated to prenote.
EFIN-93688	Bank Reconciliation Interest Posted to Wrong Period	When applying Interest in Bank Reconciliation, if period to post the interest was later than the current period in the Fund Accounting profile, the interest was applied to an incorrect period. This was resolved by using the entered period for the transaction rather than the period in the Fund Accounting Profile. This affects the update to the General Ledger, Revenue Ledger and Expenditure Ledger.
EFIN-93760	Change Order Query from Purchase Order Page Fatal Error	A fix has been implemented to prevent a fatal error that occurred when attempting to display a Change Order from a Purchase Order record.
EFIN-93810	New Employee Access Center (EAC) Personal Information Page Error	In new Employee Access Center, after an employee updated personal information, if they returned to the Personal Information page, the information did not load and an error appeared: Object reference not set to an instance of an object. This has been corrected.
EFIN-93815	Interfund Balancing Journal Entry Records Project Data Caused Out of Balance	When the system generated Interfund Balance journal entries (INTF BAL) for vendor manual checks, void checks and receipts, project information was included in error. The project entries on the transactions caused an out of balance condition unless the project debits and credits on the JE balanced each other. This has been corrected. The INTF BAL journal entries no longer contain project information.
EFIN-94095	Billing and Receipts Pay Adjustment Query Fatal Error	Corrected the maximum array size logic to prevent a fatal error when querying over 9999 adjustments at the same time.
EFIN-94171	New Employee Access Center (EAC) Payroll Checks Net Pay Display	Changes have been applied in new EAC to be consistent with legacy EAC. On the Human Resources profile Payroll tab in Pay Check Print Options: If Dir Dep Deduction on Vouchers is selected, Deductions will display the bank code instead of DIR DEP. If Zero Net Pay on Vouchers is selected, the Net Pay or Current Net will appear as 0.00, otherwise it displays the direct deposit amount.
EFIN-94365	Original Hire Date Passed to Effective Date Change Record from Employee Access Center (EAC)	When an employee submitted a demographic change through legacy EAC, the original hire date was blank in the Effective Date Changes Demographic record. This has been corrected. The Effective Date Change record will display the Original Hire Date pulled from the employee record. This does not impact posting the record.
EFIN-94680	Import Batch Receipts Error	When an import file included the cash account field and a cell had no value entered, the cash account from the Fund Accounting profile was defaulted as the value. The timing of the default value being assigned caused an error in the edit report. This has been corrected.
EFIN-94681	Fatal Error in Effective Date Changes from Employee Access Center (EAC) Posting Due to Blank SSN	When EAC Employee Information Setup Profile Identifier 2158, Demographic - Show SSN, is set to N, and an employee submitted a demographic change, the SSN field in the Effective Date Changes Demographic record was blank, resulting in a fatal error when the user attempted to post the record. This has been corrected. For existing records that are stuck in effective date changes due to this issue, the user will have to delete them, and employees will need to submit a new demographic change through EAC. This applies to both legacy and new EAC.
EFIN-94882	Domain Admin Employee Access Center (EAC) Login Error	Added additional exception logging during EAC sign in to resolve an issue that was preventing Domain Admin employees from logging in. This applies to both legacy and new EAC.
EFIN-94936	Duplicate Voucher Number Error Message and Updated Voucher Number Field Length for Payroll Checks	A fix was made to prevent the Duplicate Voucher Number error message. The length of the Voucher Number field was updated to 9 characters.
EFIN-95173	New Employee Access Center (EAC) and Effective Date Changes: No Table Entry for Department	Fixed an issue that was occurring when an employee submitted a demographic change using the new EAC. The record in Effective Date Changes, Demographics loaded with a blank department field, resulting in an error: NO TABLE ENTRY FOR THIS DEMO HOME ORGN CODE (X ) - NOT POSTED. The X in the message is a placeholder and the message may contain different text.
EFIN-95285	Fatal Error While Voiding a Payroll Check	When attempting to void a payroll check, a fatal error was encountered in some scenarios. This has been resolved.
EFIN-95811	Batch Journal Entry Page: Posting Journal Entries from Other Modules	On the Batch Journal Entries page, there was an error that prevented posting of journal entries that were created from Fixed Assets, Miscellaneous Billing, Warehouse Inventory and Summer Pay Fiscal Year Accruals. The issue has been resolved and journal entries can be posted successfully.

Federal Reporting

Reference	Area	Release Note
EFIN-90605	ACA: Update the Backs of the Forms for the 1095- and 1094-B and C for Tax Year 2022	The backs of the 1095- and 1094-B and C forms have been updated for the 2022 tax year information.
EFIN-90607	Employee Access Center (EAC): 2022 1095-B/1095-C Forms Are Available	The 1095-B and 1095-C forms have been updated for the tax year 2022 in both the legacy and new versions of the Employee Access Center (EAC).
EFIN-92553	1095 Printed Forms Adjustments	The 1095-C laser form front has been adjusted so that it will display better in a windowed envelope. The check location on the form has been repositioned so it will not conflict with a long recipient name. The 1095-B mailer has had the recipient address corrected to be properly positioned.
EFIN-94743	1099 Electronic Files Default to .txt File Extension	All 1099 electronic file options have been updated to create a .txt file extension as a default. Previously the default was .rpt.
EFIN-94744	W2 and W2C Electronic Filenames Default to .txt Extension	The W2 and W2C Electronic Files have been updated to use .txt file extension as a default instead of .rpt.
EFIN-92956	W2 Electronic File: Allow Multiple Selection of Federal Tax ID-Control Numbers for Inclusion	In Human Resources, Periodic Routines, Year End, W2 Processing, Create Electronic File, the Federal Tax ID drop-down, there was an issue where the user could not print all or multiple control numbers for the same Federal Tax ID Number. This has been corrected. The drop-down list allows multiple selections by Federal ID-Control Number. The field has been moved to follow the Tax Year field.
EFIN-93383	Adjusted the Alignment of the W2 fields in Employee Access Center (EAC)	Modified EAC to display amounts, labels, and IDs with no overlap on grid lines. This applies to both legacy and new EAC.
EFIN-93887	Fixed: W2 Electronic File Zip Code Extension Output Included Only Three Digits	The add new record option on the Employee W2 File Update page's Address tab Zip Code extension field has been modified to include a hyphen and four digits. This corrected an issue where only three digits of the zip code extension were output in the electronic file. This issue only occurred when a W2 record was added manually on the W2 Employee File Update page.
EFIN-93891	Fixed: W2C Electronic File AccuWage Errors for Some Total Records	On the W2C electronic file, the positions for Allocated Tips on the RCU records and the Nonqualified Section 457 fields on the RCW records were corrected to match IRS specifications.
EFIN-94364	Corrected Output for 1099-MISC and 1099-NEC Electronic Files	An issue was corrected on the 1099-NEC and 1099-MISC electronic files to output the Second Payee Name line as expected and a minor change was made to correct the output of a foreign address. The 1099-NEC electronic file is also corrected to zero-fill the state and local withholding fields when unused.
EFIN-94427	Fixed: Vendor Field Blank on 1099-NEC, 1099-G and 1099-INT Maintenance Pages	In Fund Accounting, Periodic Routines, 1099 Processing, Maintain 1099 Work Files for NEC, G, and Int, when a user selected a record and opened it to display details, the Vendor field was blank and did not display the vendor number and name. This has been corrected.
EFIN-94866	Fixed: W2 Box 14 Alignment When Displayed in EAC	The Print W2 option in EAC is updated to correct an alignment issue with the data printed in Box 14. This applies to both legacy and new EAC.
EFIN-94874	W2 Electronic File Zero Fills Positions 325-339 on the RT Record	Human Resources, Periodic Routines, W2 Processing, W2 Electronic File has been updated to zero-fill positions 325-339 on the RT record when there is no value for Third Party Sick Pay.
EFIN-95200	Fixed: 1099-NEC Printing Missing Tax Year	The following issues have been corrected: When printing 1099-NEC laser forms, the tax year was missing. When printing 1099-NECs to pressure seal form and creating attachments, the final digit of the box 1 amount was missing in the digital attachment. It was printing correctly on paper forms. The attachment has been corrected to include the final digit. When printing 1099-NEC laser forms for the year 2020 or earlier, the final digit of the box 1 amount was missing.
EFIN-95219	Fixed: Fatal Error When Running ACA Hours Validation in 1095 Reports	Fixed a fatal error that was occurring when running ACA Hours Validation from 1095 Reports: Column name or number of supplied values does not match table definition.
EFIN-95284	ACA Safe Harbor Validation Reports Correction to 2022 Poverty Level	This change corrects the tax year 2022 ACA Safe Harbor Poverty Level to the correct level of $13,590 per year.
EFIN-95400	Adjusted Formatting and Display of 1095-B and C in Legacy Employee Access Center (EAC)	The 2022 1095-C included an update that reduced the size and rearranged the grid that displays Plan Start Month and Box 14 monthly codes. The printed values in legacy EAC have been adjusted to fit the new grid. The 1095-B has been updated to include the employer address in addition to the existing insurance issuer address. These changes will be made in a future release for new Employee Access Center.

State Reporting

This release includes updates and resolved issues for the following states: