June 2024 Monthly Release - 20.11.71 (May 31)

EFIN-101921

Integration: SmartFind Express (SFE) Job ID added to Attendance page

When SFE integration is enabled, a new Job ID field appears on the Attendance page. The Job ID can be used as search criteria to filter and sort records, and indicates that the record came from SFE. The field does not appear if the database is not set up for SFE integration.

EFIN-117475

Deduction Register handling of Additional Medicare

In Human Resources, Payroll, Pay Run Processing, the Deduction Register now reports the *AM (Additional Medicare) deduction as a tax instead of a deduction. Additional Medicare now displays taxable wages. Previously, it displayed subject wages.

For customers in Arkansas, an issue was also corrected with the totals for FICA related to a custom page break.

EFIN-117287

PCard Receipt Entry displays purchase order line items and charging information in edit mode

In PCard Processing, on the PCard Receipt Entry page, purchase order line items and charging information were not being displayed when a record was in edit mode. This has been resolved.

EFIN-117147

New Employee Access Center (EAC) benefit open enrollment dependent address information

In both versions of EAC, Salary and Benefits, Dependents, changes have been made to the validation of city and state information from the dependent record in PowerSchool ERP and eFinancePlus, Benefits, Employee/Benefit Information, Dependents. The city and state should be entered in Address 2 as City, space, State abbreviation or full state name, to be properly mapped to EAC dependent city and state fields. If no state information is found (missing, unidentified state abbreviation, or misspelled state name), it will use the state from the employee record, and if not found there, the state will be blank.

EFIN-117090

Dependent Migration Conversion program

In eForms and Tools, Conversions, Human Resources, Benefits, when the Conversion Type is Dependents, we have added validation to make sure the required address fields are entered. The dependent conversion template now has separate fields for city and state, with the state being validated against the system state abbreviation list. Previously, dependents that were migrated through the conversion process did not always appear in the Employee Access Center benefit enrollment process because of how the city and state were processed.

EFIN-116977

Requisition and purchase order approval history when using Advanced Workflows

For districts that use Advanced Workflows for purchase orders and requisitions, in Purchasing, on the Purchase Order Information and Requisition Information detail pages when the Line Item tab is selected for fully approved requisitions or purchase orders, the Approval Status in the action bar displays the approval history window. Previously, it displayed an error.

EFIN-116963

Vendor Punchout (VPO) sends duplicate purchase orders to vendors when live database is copied to test

We have updated the instructions to refresh your test database using a copy of the live database to prevent sending duplicate purchase orders to vendors from Vendor Punchout. This issue occurs when the refresh happens while one or more purchase orders are in the Waiting to be Sent to Vendor status. To avoid sending duplicate VPO orders to vendors, you will need to set these VPO Orders to Complete within a newly refreshed database. For more information and to obtain a copy of the updated document, please refer to the following Community knowledge base article:  https://help.powerschool.com/t5/eFinancePlus-KnowledgeBase/Duplicate-PO-s-for-Vendor-Punchout-VPO-after-Restoring/ta-p/513375. You need to have an established Community account and may be prompted to log in to access the article.

EFIN-116790

Student Activities reports no longer require security user id to be linked to an employee information record

Student Activities reports no longer require the System Administration, Security user record to have an Employee Number. Reports can now be accessed if user has the required resources assigned at the user level or in a security role. Previously, an error occurred when a user who had no Employee Number on their security user record attempted to run Student Activities reports.

EFIN-116789

Vendor Punchout (VPO) Order Details page now displays all line items

In Vendor Punchout, the Order Details page that displays when the requisition is created includes a list of all line items. Previously, a technical issue sometimes prevented the list from being displayed.

EFIN-116643

Workflow Configuration Profile X in header closes the page

In System Administration, Profiles, on the Workflow Configuration Profile page, the X in the page header did not close the page. Instead, the user had to close the browser tab. This has been corrected and the X now closes the page.

EFIN-116609

Position Requisition Screen drop down/lookup not loading

In Human Resources, Position Request, Position Request Overview, Posting Details page in edit mode for a position request, fields formatted as lookup or drop-down were encountering errors that made the page unresponsive. This has been resolved.

EFIN-116551

Pay Run processing wizard displays payroll encumbrance sort page

In Human Resources, Payroll, Pay Run Processing, on the Payroll Encumbrance page, after performing the load process, the Next button now opens a page to select the sort order for the encumbrance report. Previously, the wizard skipped the sort page and opened the Payroll Register page.

EFIN-116538

Vendor Punchout (VPO) enhanced processing to reduce XML validation errors

VPO purchase orders were not successfully sent to a vendor because of programming that would stop processing all orders if an order was encountered where the vendor definition had been deleted.

This has been resolved with the following enhancements to VPO:

• Confirms that a Vendor Definition exists to process an order 

• Confirms the Vendor Definition is not in inactive status

• Continues to process subsequent orders even after a specific order has errors

Stuck orders will process.

Also,  VPO does not allow Vendor Definitions to be deleted if orders exist for them.

EFIN-116288

Change Batch Journal Entries Release/Submit Information corrected

In Fund Accounting, General Ledger, Batch Journal Entries, after selecting an individual journal entry to open the detail page and selecting Release/Submit, the Information message has been updated to more accurately describe the behavior of the Release, Submit, and Post actions. The text varies based on whether the district is using Advanced Workflow or not.

EFIN-116132

New Employee Access Center (EAC) Leave Information tab displays leave calendar when not using leave workflow

In new EAC, when a district does not use any leave workflow, the Leave Information page did not display the leave calendar and instead had the error: You do not have access to use this workflow. Please contact your system administrator to provide you with the required access to the workflows. This has been corrected and the Leave Calendar now displays.

EFIN-115668

Integration: SmartFind Express (SFE) leave balance conversion for hours calculates correctly

When leave information is sent between PowerSchool ERP or eFinancePlus and SFE, previously there was a discrepancy in the balance converted when leave was recorded in hours. This has been resolved, and balances will be aligned between the systems. Balances may be displayed in Human Resources, Employee Information, Leave Bank, or on the Attendance page.

EFIN-115513

Advanced Workflow Approval page update when an approver has a large volume of items

For districts that use Advanced Workflow, the Approval page was modified to handle communication with TIBCO more efficiently, so that the requests display properly when an approver has more than 1000 requests.

EFIN-114525

Advanced Workflows: Remove a defined approval level or task

In System Administration, Workflow, (Advanced) Workflow Setup, on the Workflow Applications tab, a user wanted to remove a defined approval level. This change requires an administrator trained on Advanced Workflow updates or assistance from PowerSchool. It cannot be accomplished by selecting the approval level and deleting all mapped workflow groups and roles.

If a user attempts to delete all the mappings between workflow groups and roles for an approval level and then clicks Save, an updated error message displays: Defined level cannot be removed. Set a false condition and contact Support for assistance with the removal.

The user should set up and assign a Workflow Group with criteria that will never be true and map it to a Workflow Role, and then contact Support for assistance. 

EFIN-113547

Legacy Employee Access Center (EAC) What If Pay Check Calculator changes reduce timeout occurrences

In legacy EAC, we have made program changes to the What If Pay Check calculator to prevent it from timing out, and fixed an issue with logging when an error occurs early in the process, such as a timeout.

EFIN-113313

Advanced Workflow Approval pages must apply filter before bulk actions

On Advanced Workflow Approval pages, if a user applies a filter, they can then select a page from the filter results and select one or more items for bulk action. The bulk action applies to up to the 10 items displayed on the page.

After items have been selected for bulk action, the filter is no longer available. The user needs to clear the bulk selections to add, edit or remove the filter.

EFIN-112869

In the Employee Mobile App (EMA), the Pay Stub Leave Code section now displays 10 rows

In EMA, when an administrator sets Profile, Paychecks Setup, Identifier 2191 PayCheck Layout to E - Extended or R - Extended with Rate, the PDF pay stub now displays all leave codes that are in the Human Resources, Employee, Employee Information record at the time when the paycheck was produced. Previously, the pay stub only displayed up to nine leave codes.

EFIN-102893

PCard: Encumbrances created from PCard Receipt Entry page cannot be used for vendor payments

In Fund Accounting payable pages, the purchase order lookup no longer lists encumbrances that are created automatically from records on the PCard Receipt Entry page, which have a PC prefix, and these encumbrance numbers with PC prefix cannot be entered manually.

Previously, these encumbrances were allowed to be used as the purchase order number for accounts payable and vendor checks, which caused calculation issues with encumbrance liquidation and resulted in negative balances.

This impacts the following processes in Fund Accounting:

• Accounts Payable: Batch Accounts Payable, Post Accounts Payable, Standard Payables

• Vendor Checks: Batch Manual Checks and Manual Checks

Also, if a PCard receipt is deleted, the automatic encumbrance for the receipt record is now removed from the encumbrance ledger.

EFIN-101328

Employee Access Center (EAC) Advanced Workflow Expense form updated for better accessibility

In legacy and new EAC, the Advanced Workflow Expense form has been updated for a few fields where the aria-label attribute was missing. This update provides better accessibility, assisting with navigation and field identification, for visually impaired staff members. 

EFIN-116985

ACA Hours Load Performance Improvement

In Human Resources, Periodic Routines, Affordable Care Act, ACA Hours Tracking, the Load (Check History) performance has been improved. Sites with many employees and rows in the hours conversion table should see a reduction in time to load ACA hours.