Load Summary Report

The Load Summary report contains four sections:

Listing of the defaults and processing options selected.
Messages for each record processed.
A summary of message types.
A summary of the number of records processed including a final message to indicate whether the applicant data was saved to the database or cancelled.

Load Summary Report Messages

The Load Summary report generates three types of messages: Information Only, Warnings, and Errors.

Information Only

When information only messages display for pending employee records, the records will still be created using the default values indicated. These records will need to be updated with the correct values using the Pending Employee Center page in Human Resources.

Missing SSN – Defaults to 999-99-9999.
Missing Race Code – Defaults from Interface Setup screen.
Missing Ethnicity – Changes to "N" for Non-Hispanic.
Invalid Ethnicity – If not "H" or "N", changes to "N".
Missing Department – Defaults from Interface Setup screen.
Missing Base Location – Defaults from Interface Setup screen.
Missing Status Code – Defaults from Interface Setup screen.
Missing Gender – Changes to NULL.
Missing Pay Frequency – Defaults from Interface Setup screen.
Missing Hire Date – If Override is set, defaults to the date entered on run screen; if Override is not set, defaults to today's date.
Missing Part/Full Time – Defaults from Interface Setup screen.

Warnings

When warnings display for pending employee records, import records will still be created with default values as indicated. These records should be reviewed and updated as needed in the Pending Employee Center page.

Duplicate first/last name – Remains unchanged.
Invalid zip code format – Attempts to reformat to 99999 or 99999-9999.
Duplicate SSN – Remains unchanged.
Invalid SSN – Changes to 999-99-9999.
Invalid Race Code – Defaults from Interface Setup screen.
Invalid Department – Defaults from Interface Setup screen.
Invalid Base Location – Defaults from Interface Setup screen.
Invalid Check Location – Changes to NULL.
Invalid Status Code - Defaults from Interface Setup screen.
Invalid Gender – Changes to Null.
Invalid State – Changes to Null
Invalid Suffix – Changes to Null.
Invalid Pay Frequency – Defaults from Interface Setup screen.
Invalid Hire Date – If Override is set, defaults to date entered on run screen; if Override is not set, defaults to today's date.
Invalid Part/Full Time – Defaults from Interface Setup screen.
Missing or Invalid EEO Category – Changes to "N".
Invalid School – Changes to Null.
Invalid Degree Type – Changes to Null.
Invalid Email Payroll Voucher – Changes to "N".
Invalid Marital Type – Changes to "S".
Invalid or Blank Degree Date – Changes to "01/01/1901".
GPA > 5.0 – Changes to Null.

Errors

Pending employee records will not be created for applicants where the following error messages display.

Could Not Determine Next Employee Number – This message is generated if not auto-assigning employee number.
Record Does Not Include New Employee Number – If auto-assign employee number is set but the record does not contain one.
Employee Number Already Exists in Employee Table.
Multiple Records in Employee File.
Invalid EEO Reported – Must be N, 4, or 5.
EEO Category Not Number.
Invalid EEO Category – Must be numeric, a number from 1 through 21.