March 2024 Escalation Release - 22.4.30.1 (March 15)

EFIN-115037

Vendor Punchout (VPO) Assigns Order to Correct Buyer

In Vendor Punchout, we resolved an issue with authentication that occasionally resulted in buyers being swapped on orders.

EFIN-115039

Civil Rights Data Collection Load Fatal Error Corrected

In Human Resources, Periodic Routines, Civil Rights Data Collection, Maintain Location Information: Previously when running the Load, in some circumstances that included a high number of attendance records, a fatal error would occur. This issue has been corrected.

EFIN-114927

Local Tax Codes Table has New Local Tax Type Field

In Human Resources, Reference Tables, Payroll, and Future Changes, on the Local Tax Codes and Future Local Tax pages, we added a new field called Local Tax Type. This new field holds the Local Tax Type per IRS specifications for the W2 electronic file. This is currently only implemented in W2 reporting for Indiana. However, the reference table field is available to everyone for future use.

EFIN-114010

W2C: Added Functionality to Correct State ID Numbers

A district needed the ability to create W2Cs for all employees where the State ID Number reported to the state was incorrect. Before this modification, W2Cs used the State ID numbers entered in the Set Up W2 Parameters and Set Up Employer Records options in the W2 Processing center, and could not report both the original and corrected State ID numbers.

In Human Resources, Periodic Routines, Year End, W2C Processing, we added fields so that districts can make corrections individually and in bulk if an incorrect State ID number was reported on W2s.

Create W2C: Employer State Identification Criteria

• After you select the tax year and control number, the State and Reported W2 State ID Number fields default to what is currently entered on the Set Up Employer Records (W2 Employer Maintenance) page for the selected tax year and control number. If the W2 Processing employer record fields were already updated to the correct State ID, you can edit the Reported W2 State ID number to the incorrect ID that was previously reported.

• Confirm that the Corrected State ID Number for W2C is the accurate State ID that should be reported.

• To edit the State ID for all employees who had W2s processed, leave the Employee Number field blank to load W2C records for all employees.

W2C Processing - W2C Employee File Update: Wages tab

• After you create work file records, you can make corrections for an individual employee on the Wages tab.

• Enter the correct information in Corrected State/State ID/Locality fields as needed.

• State IDs corrected on this page are reflected in printed W2C forms and new Employee Access Center (EAC) W2C forms.

When you create a W2C electronic file, the corrected State ID is reflected if your state is implemented to use Include RS Records. The Create W2C Electronic File page has the list of states in the Information section. They are: IL, MI, MN, PA, and OH.

As a reminder, contact Support if your state is not listed, and it does not accept the federal file format for W2Cs. Now is the time to request the file in the event you may need one.