March 2025 Monthly Release 23.10.17 (February 28, 2025)

EFIN-128526

Vendor Number Field Now Supports Alphanumeric Values in the Vendor Access Center Application

The Vendor Number field across the VAC application has been updated to support alphanumeric values, allowing greater flexibility in vendor identification.

Key Updates:

• The Vendor Number field now supports alphanumeric characters with a maximum length of 8.

• Existing vendor numbers that are numeric-only remain unaffected.

• Validation rules have been adjusted to remove restrictions on numeric-only values.

This enhancement ensures improved vendor data management while maintaining system integrity and compatibility.

EFIN-127895

Updates to Copy W2 Information

The Human Resources > Periodic Routines > Year End > W2 Processing > Copy W2 Information process has been updated to handle possible NULL values in the core payroll records for some fields. This should resolve an issue reported by a few districts which results in local taxes being reported as blank instead of zero. For Maryland in particular, this was a exacerbated by the state wages and local wages being reported together, resulting in blanks for the state wages as well.

EFIN-127435

eFinancePlus / PowerSchool SIS Integration Hardening

Currently, a Social Security Number is needed for integrating eFinancePlus (eFP) and PowerSchool SIS to align users across the two platforms. We have introduced enhancements to this integration that reduce the cross-platform exposure of Sensitive Personally Identifiable Information (SPII) for customers in states where a Social Security Number is not required for reporting by making the Social Security Number optional for the integration.

Path: System Administration → Administration (SIS Integration) → SIS Integration Setup

Configuration Setting: Sync SSN
Configuration Options: No SSN, Full SSN
Default Value: No SSN

Note: If you are currently syncing SSNs and wish to stop, go to the SIS Integration Setup screen, select the No SSN option, and then click the Run button. The integration will automatically remove all employee SSN values in PS SIS.

EFIN-127198

Improved Domain Field Handling During Import Jobs

Inconsistent behavior was observed when scheduling import jobs with the import files containing the Domain column for both SSO and non-SSO users. This led to errors, invalid data processing, and unexpected validation requirements. The import job process has been enhanced to ensure consistent handling of the Domain field based on user type:

For SSO Users:

• If the Import File contains the Domain Column: Import jobs will now succeed regardless of the validity of Domain data. Invalid entries are ignored and excluded from the summary report.

• If the Import File does not contain the Domain Column: The Domain field no longer appears under the Required Fields Wizard, and import jobs complete successfully if all other data is valid.

For Non-SSO Users:

• If the Import File contains the Domain Column: Import jobs succeed if Domain data is valid. If invalid, the job completes, but error messages are provided in the summary report.

• If the Import File does not contain the Domain Column: The Domain field now appears under the Required Fields Wizard, and the import succeeds only if valid data is provided. Invalid entries trigger error messages in the summary report.

These enhancements ensure seamless import job execution and clear error reporting for both user types.

EFIN-124648

Added the ability to filter Integration Status Logs by Unprocessed status

Added the ability to filter both Inbound Status Logs and Outbound Status Logs by Unprocessed status on the eFinancePlus (eFP) Integration Status Logs screen.

Navigation: System Administration → Administration → Integration Status Logs

EFIN-124404

New Security Resource to Close Purchase Orders

A new security resource, 26003 - MAY CLOSE PURCHASE ORDERS, has been added to separate out the permission to close purchase orders.

EFIN-128183

Attendance records getting deleted when multiple objects of the same Job ID arrive from SmartFind Express

Resolved an issue where eFinancePlus (eFP) deleted previously posted Attendance records when SmartFind Express (SFE) sent multiple objects with the same job ID but different dates. eFinancePlus (eFP) now retains the existing posted Attendance record while creating new Attendance records for the additional objects.

EFIN-127147

Missing Account Column in Project Status Report

Resolved an issue where a column was missing on the Project Status Report.

EFIN-127110

Advanced Expense Workflow: Resolved Extra Whitespace Issue in Budget Unit Account Field

Previously, when an approver opened an expense form, an extra whitespace was added to the account field, which resulted in a validation error and had to be manually deleted before approval. With this fix, we have ensured that no extra space is populated.

EFIN-125464

Leave Requests not displaying in New Employee Access Center

Resolved an issue where eFinancePlus (eFP) customers using the New Employee Access Center were experiencing problems with Leave Requests not appearing in the calendar.

EFIN-125305

eFinancePlus and Talent Records integration replacing existing demographic values with NULL

Customers with an active eFinancePlus (eFP) and Talent Records integration who were not using the Employee Information form in Talent Records experienced an issue where eFinancePlus (eFP) replaced existing user demographic values (Gender, Ethnicity, and Race) with NULL. We have resolved this issue, and eFinancePlus (eFP) is now handling the Gender, Ethnicity, and Race values as expected, regardless of whether customers use the Employee Information form in Talent Records or not.

EFIN-124664

Additional columns displayed in Excel export of Enterprise Fund Income Statement Report

Fixed issue where additional columns were displayed on the excel export of the Enterprise Fund Income Statement Report. These columns have been removed from the Excel export results.

EFIN-124118

Fix issues with benefits not encumbering in certain situations

A comprehensive fix has been implemented to address issues where benefits were not being correctly encumbered in certain cases. This includes:

• Correcting the handling of benefits for pay codes that are not exempt from local tax to ensure that if benefits use the local tax gross amount as their subject basis, that they are accurately processed for benefit encumbrance calculations.

• Ensuring that values related to benefits encumbrances are properly initialized to zero if they are missing or not provided. This prevents errors in benefit encumbrance calculations.

EFIN-122383

Earned Year-to-Date (YTD) Value in Leave Bank Miscalculation

The Earned Year-to-Date (YTD) value in eFinancePlus associated with an employee's Leave Bank was incorrectly calculated to the nearest hour. The values were sent to SmartFind Express (SFE) as “25:60”, causing validation errors when they should have been sent as “26:00”. We have fixed this issue, and the Earned YTD value is now correctly calculated and sent to SmartFind Express (SFE).

EFIN-120297

404 Not Found error while logging into SSO using Microsoft Edge

Resolved an issue that caused users to encounter a “404 Not Found” error when attempting to log into eFinancePlus (eFP) using Single Sign-On (SSO) in Microsoft Edge.

EFIN-128024

Resolution of Database Connection Error in Advanced Expense Workflow

Approvers encountered a brief error message, "Cannot connect to the database," when accessing the Expense Approval tab. This issue occurred intermittently on both the list and detail screens. This issue has been resolved. Approvers will no longer experience the database connection error while navigating through the Expense Approval tab.