Payroll Tab

Addl Salary Window

Checkbox determining whether Additional Salary records can be associated with an employee's primary pay rate. Additional Salary records reference codes from the Additional Duty table in Human Resources.

• Select the checkbox to allow assigning of Additional Salary records to an employee's primary pay rate. In this case, users can access the Additional Rates page when adding or updating an employee's primary pay rate.

• To disable this feature, clear the checkbox.

Salary amounts entered in the Additional Rates page are added to the annual salary calculated in the base Pay Rate record. However, additional salary records can only be added for primary pay rates that have a Job Class with one P - Pay Period and R - Range/Step Pay Per pay methods.

Dollar Round

Setting determining whether calculated Additional Salary rates are rounded to the nearest dollar before they are added to the pay rate's annual salary total. To round each Additional Salary amount to the nearest dollar, select the checkbox. To disable the rounding feature, leave it blank.

Dir. Dep. Deduction on Vouchers

Checkbox determining whether direct deposit amounts should appear as deductions on employees' vouchers. Select the checkbox to list the amounts as deductions. Otherwise, leave it blank. For details, refer to the description of the Zero Net Pay on Vouchers field.

Zero Net Pay on Vouchers

Checkbox determining whether to include direct deposit amounts in the calculation of net pay shown on vouchers. Select the checkbox to reduce the net pay amount by the direct deposit amount. For employees who deposit their full net pay amounts, if this checkbox is selected, their net pay amounts will be zero. Otherwise, leave it blank, in which case, the amount of direct deposit deductions will also be included in the amount of net pay.

If you select Dir. Dep. Deduction on Vouchers and do not select Zero Net Pay on Vouchers, the direct deposit amount will be included as both a deduction and part of the employee's net pay.

YTD Deductions

Checkbox determining whether employees' year-to-date deduction totals appear on their paycheck stubs. To show the deduction totals, select the checkbox. Otherwise, leave it blank.

Paycheck Form

Specifies the type of paycheck forms you use.

Select:

O - Continuous - Continuous forms
L - Laser - Laser printed forms
M - Mailer - Mailer-style forms
E - Extended - Laser printed forms with additional detail
R - Extended with Rate - Laser printed forms with additional detail, including pay rate amount

Use Forms Manager

Checkbox to determine use of the Forms Manager feature to print the pay checks.

Always Take Additional Withholdings

Checkbox determining when the system applies the additional withholding amounts from an employee's tax record. A separate additional withholding amount can be defined at the federal, state, and local levels for each employee.

• To have additional withholding amounts assessed every time the employee is paid, select the box.

• To apply additional withholding amounts only when the employee receives payment under the primary pay rate, leave the box blank.

Calculate Deductions Before Additional Withholdings

Select to have the system calculated designated employee deductions before adding additional withholdings amount to calculated taxes.

Leave Processing

Setting determining how leave should be accrued during pay run processing.

Select:

1 - Accrue leave first, up to maximum allowed; then process leave taken
2 - Process leave taken first; then accrue leave up to maximum allowed
3 - Accrue leave beyond maximum; then process leave taken; then reduce leave balance to maximum

Deduction by Vendor

Checkbox determining whether the system will print the Deduction Register by Vendor report as part of the Payroll Job Stream. This report shows information for vendors receiving payment in association with the processed pay run.

To have the report print when an employee selects the Pay Run Processing center's Run All Activities option, select the checkbox. If the report should not print automatically in the Payroll Job Stream, leave the box blank.

Retro Pay Code

Pay code to use for increasing an employee's contract limit during the calculation of pay runs and posting of manual checks. Using this pay code increases the amounts in a contracted pay rate's Contract Limit and Paid fields by the amount paid.

The following conditions must be met to enable this function:

• The job class from the employee's contracted pay rate must be entered on the timecard. A pay rate is considered a contracted rate if its Contract Position checkbox is selected.

• The pay code from the profile's Retro Pay Code field must be entered in lieu of the pay rate's default pay code.

• The pay code must be defined in the Pay Code table. It cannot be associated with leave without pay (pay codes 090-099), nor can it have a leave code stored in its Leave To Subtract Time From field.

The Retro Pay Code can be used in any pay run involving manual timecard entry or retroactive time loads. It also applies to manual check processing.

The pay code in the Retro Pay Code field should not be entered in an employee's pay rate record. Also note that the entry in this field is not verified against the Pay Code table.

Child Support Reduction Allocation

Setting determining how the system will distribute child support garnishments among multiple court orders for an employee if there is not enough disposable income to deduct the entire amount.

Select:

0 - Not using child support garnishment
1 - Prorate by allocating a percentage to each order based on dollar amount
2 - Share equally by dividing allowable disposable income by number of orders
3 - Prioritize in chronological order of garnishment order date

You should choose the distribution that is required by the state or agency that will be processing the child support garnishments.

Adjust Negative Gross

Checkbox indicating how to handle negative amounts when docking an employee's pay. Select the box to allow negative gross pay to be set to zero and reduce contract limits when the system is unable to fully dock the employee's pay.

Number of Dock Arrears Pay Cycles

Enter a number to be used as the default number of pays over which a new dock arrears event will be collected. It can be changed on the employee's pay rate record if desired.

Dock Arrears Pay Codes

Enter the pay code number that will be used to process employee dock arrears.

A pay code between 090 and 099 cannot be used as a dock arrears pay code.

Calculate Benefits for Zero Gross Pay

Checkbox to calculate benefits during the summer for Zero Gross Pay. By default, this feature is turned off. 

Zero Gross Job Class Code

Enter Job Class Code to use when calculating benefits for Zero Gross Pay

Zero Gross Pay Code

Enter the Pay Code to use when calculating benefits for Zero Gross Pay.

Bank Destination Name

Full name of the financial institution where you send your direct deposit information. Character/23

Header Company ID

Company identification number for the direct deposit file’s batch header record. This number is usually 1 followed by the federal tax ID number. Character/10

Bank Destination Number

Unique number identifying the bank where you send your direct deposit data, generally the ABA routing number. Character/10

Control Company ID

Company identification number for the direct deposit file’s batch control record. This number is usually 1 followed by the federal tax ID number. Character/10

Employer Bank Routing Number

Routing number of the bank you use for direct deposit transactions. Character/9

Originating DFI ID

Originating depository financial institution (DFI) identification number for the direct deposit file. This number is usually the first eight digits of the bank routing number. Character/8

Employer Bank Account

Number identifying the bank account supplying funds for direct deposit transactions. Character/17

Transaction Description

General description of the type of transactions contained in the direct deposit file. Character/10

Immediate Origin(ating) Name

Name of your organization or a third party that is sending the direct deposit transactions to the bank. Character/23

Bank Debit

Code indicating how to handle the account debit for transactions recorded in the direct deposit file.

Select:

• N - None - File has a credit entry for each employee but no debit entry for the bank.

• C - Check to Bank - A check is issued to your bank for the debit amount.

• D - Debit Entry on Tape - File includes a total debit entry for your bank account.

Immediate Origin(ating) Number

Unique number identifying your organization or a third party that is sending the direct deposit transactions, usually a federal tax ID. Character/10

Optional 1st Transmission Record

Additional information your bank requires as the leading row in the direct deposit file. Character/80

Optional 2nd Transmission Record

Additional information your bank requires as the second row in the direct deposit file. Character/80