September 2022 Major Release - 22.4.4 (August 26)

EFIN-86435

Recruitment Products Are Being Retired on September 30, 2022

A message will appear reminding districts that PowerSchool ERP Recruitment, Job Applicant Center, and Job Applicant Viewer will no longer be available after September 30, 2022. If your organization is using these products, encourage your organization to consider the benefits of adopting PowerSchool's go-forward job applicant system, Applicant Tracking System (ATS). Your PowerSchool Account Manager can be of assistance to help plan for the product's end of life and provide more information on Applicant Tracking. If any questions, please email strategicprograms@powerschool.com.  To learn more link to http://go.powerschool.com/rs/861-RMI-846/images/Applicant%20Tracking_Flyer_2019.pdf  

The message appears in:

• Applicant Overview

• Applicant Search

• Posting Approval

• Posting Overview

• Job Applicant Center

• Job Applicant Viewer

EFIN-66202 and EFIN-88529

Users Can Set a Default Dashboard

Users are able to select a preferred default dashboard on the eForms and Tools, User Preferences page. The selected dashboard appears when the user logs in to PowerSchool ERP.

Dashboard options available depend on user permissions set in the Security User profile on the Dashboards tab.

EFIN-77488

Create Organization and Account Records While Adding Expenditure Ledger Records if Full Account Structure Is Enabled

A user can add organization chart and account records while adding an expenditure ledger record. This functionality is available only when Full Account Format is selected on the Fund Accounting profile.

EFIN-87700

Preferred Name Field Employee Access Center (EAC)

A new Preferred Name field is available in EAC.

EFIN-88701

New Resources Added for HRM and FAM KPIs

New resource codes have been added for Fund Accounting (FAM) and Human Resources (HRM) for KPIs. This impacts the KPI panels a user can add to My Dashboard.

EFIN-88976

Preferred Name in Employee Information

A new optional field called Preferred Name has been added to the General section of Employee Information. When adding a new employee, the Preferred Name is displayed on the Base Employee Information page.

EFIN-57592

Task List in Employee Access Center (EAC)

Corrected a 404 JS resource call error when a user accessed the Task List from Employee Access Center.

EFIN-71089

Use Security Views in Budget vs Actual and Budget vs Actual by Building KPIs.

Persona dashboards were providing information in KPI panels for the entire district (entity) instead of what is set up in Security, User Views. This has been fixed.

EFIN-78022

Requisition Needs Correction Comments in Email

When an Approver sends back a requisition using the Needs Correction option, the comments entered will be included in the email to the requester.

EFIN-83824

Payroll Register Negative Fringe Amounts

On the Payroll Register report, negative fringe amounts were added to the total instead of being subtracted.  This has been corrected. 

EFIN-84756

General Ledger Transaction Report Handling of Voided Check Against an Equity Account

In the General Ledger Transaction Report, a prior year check which was voided against Fund Balance (an equity account) appeared as a debit instead of a credit.  This has been corrected.

EFIN-85845

Job Requisitions Synced from PowerSchool ERP to Applicant Tracking System (ATS)

For Reason Types Transfer and Replacement, job requisitions are sent from PowerSchool ERP to ATS.

EFIN-87558

Blank Payer on Student Activities Deposit Caused a Fatal Error in the Year-End Update Ledgers Process

In the year-end process, Update Ledgers displayed a fatal error when a Student Activities Receipt transaction had a blank payer.  This has been corrected.

EFIN-87561

Updated Line Item Description Appears on Payable Pages

When a purchase order line item description is updated in a Change Order, the updated description appears in the Description field of the Batch Accounts Payable and Post Accounts Payable pages.

EFIN-87694

General Ledger Transaction Report

The General Ledger Transaction report was updated to properly handle encumbrance transactions.  Encumbrance transactions, transaction codes 17 and 18. are only included in the report when control accounts are included and these transactions only display for the Reserve for Encumbrance and Encumbrance Control accounts.

EFIN-87886

Student Activities Detail Register and Beginning Balance Transactions

In the Student Activities Detail Register screen and report, the beginning balance transactions from the year-end process were appearing. These transactions have been removed from the register because the register spans fiscal years and displays the running balance.

EFIN-88140

Payroll Register Reporting of Fringe Transactions in the Payroll Fund

On the Payroll Register, for the fringe transactions in the payroll fund, the debits and credits were reversed.  The correct entry is a debit to the cash account in the payroll fund and a credit to the fringe liability account in the payroll fund.  This was only an issue with the report; all accounting and posting transactions were correct. The report issue has been fixed.

EFIN-88203

Submit Button on Expense Form

The Submit button will be active on an expense form draft when it is initially created.

EFIN-88262

Student Activities Void Deposit Transactions Using Interfund Balancing

In Student Activities, when a user attempted to void a deposit transaction that involved interfund balancing, a message that the transaction was not found appeared. This has been corrected and the user is now able to void the transaction.

EFIN-88417

Payroll Redistribution and Benefit Charge Override

Fixed issue with Payroll Redistribution associated with using the Benefit Charge Override.

EFIN-88497

Voiding a Prior Year Student Activities Check

Resolved the fatal error in the Void Check process when attempting to void a Student Activities check from the prior fiscal year.

EFIN-88619

Delete Expense Line Item after It Is Removed by Requester from Expense Details Screen

When an expense line item is deleted by the requester after an approver sends it back as Needs Correction, the line item is deleted permanently.

EFIN-88742

ETS Clock Out Missing

Employees cannot submit a timecard in Employee Timesheets if the number of clock-in and clock-out records do not match.

EFIN-88888

Amount Field Available to Filter in Requisitions for Approval

The Amount field is a filter option on the Requisitions for Approval tab of the Workflow Approvals page.

EFIN-88892

Single Sign-On (SSO) Identifier for Pending Employee for Virginia Customers

For Virginia customers only, an error was occurring when the sso identifier was updated on pending employees.  This has been corrected.

EFIN-88995

Only Active Employees Sent in Bulk Sync from PowerSchool ERP to SmartFindExpress (SFE)

PowerSchool ERP will only send active employees when sending records to SFE using bulk sync.

EFIN-89319

Fix Add or Change Pending Employee in VA

Retrofit of Virginia (VA) code with core updates for adding or changing a pending employee related to the gender identity field.

EFIN-89685

Effective Date Changes - Fatal Error During Post Process

Districts may have received the fatal error: List and record field counts differ while trying to post effective date changes after the 20.11.38 release was installed.  The error occurred when the district had custom logic within the effective date changes option.  All custom versions of Effective Date Changes have been updated to correct the fatal error.

EFIN-89740

Gender Identity Table Federal and State Codes Not Required

On the Gender Identity reference table, Federal Code and State Code fields are optional.

EFIN-89749

Removed the Uniqueness Validation for Cognos Redirect URI 

Removed the uniqueness validation for the Cognos Redirect URI in the AppSwitcher configuration screen.

EFIN-72347

1099 MISC Forms Corrected Printing Amounts with Maximum Number of Digits

1099 MISC is now printing the amounts properly when the amount contains the maximum number of digits.  1099 MISC, 1099 MISC Mailer, and 1099 MISC Utility forms have all been corrected with this fix.

EFIN-74833

Corrected 1099R Electronic File Taxpayer ID Number (TIN)

We have corrected the display of the 1099R Taxpayer ID Number in the option to create the electronic file. It defaults to the TIN that the District set up. This then creates the electronic file with the correct TIN rather than an asterisk when a user selects All.

EFIN-81883

1099-NEC Address Formatting Issues

The Payee name is now shifted closer to the address section in the recipient's box and mailing address to eliminate the blank space.

EFIN-88521

In W2 Processing, Buttons Display Only If the User has Assigned Resources

In W2 Processing, the actions buttons, such as Employee W2 File Update, will only display if the user is assigned to the corresponding resources.