September 2025 Release 25.7.2.0 (September 5, 2025)

EFIN-137142

Enhanced Security: Email-Based Multi-Factor Authentication (MFA) for Vendor Access Center

To strengthen account security and protect sensitive vendor data, the Vendor Access Center now supports Multi-Factor Authentication (MFA) using email verification.

How It Works:

• Upon login, vendors will receive a one-time verification code sent to their registered email address.

• Access to the Vendor Access Center will be granted only after successfully entering the code.

• This additional layer of security helps prevent unauthorized access, even if login credentials are compromised.

Benefits:

• Improved protection of vendor information and transactions.

• Seamless user experience with no need for external authenticator apps.

• Compliance with modern security standards.

Availability:
This feature is now enabled for all Vendor Access Center users. No additional setup is required—just ensure your email address is up to date in your profile.

EFIN-136740

Advanced Termination Request Workflow - Improved Security for Terminated Employees in EAC

We’ve improved the Advanced Termination Request Workflow to make sure that when an employee is terminated, any Administrator or Impersonation access in Employee Access Center (EAC) is automatically removed.

For employees terminated through the Advanced Termination Request Workflow, these permissions remained active unless they were removed manually. This created a potential security risk if it went unnoticed.

Now, when an employee is terminated using the workflow:

1. Administrator access in EAC will be taken away automatically.

2. If the employee had permission to impersonate other users in EAC, that permission will also be removed automatically.

Benefits

• No need for manual clean-up of permissions after termination.

• Keeps your system secure and consistent for all terminations, whether done through workflow or not.

• Prevents terminated employees from having elevated access.

EFIN-136540,
EFIN-135684
EFIN-136540
EFIN-133839

Advanced Workflow Enhancement: Requester Name in Approval History (Comments Section)

In this release, we have enhanced the Approval History to display the name of the Requester in the Comments section whenever a request is submitted or resubmitted.

This improvement ensures better visibility and audit tracking of who initiated or re-initiated a workflow request.

• Applies To:

  • Requisition

  • Expense

  • Leave

  • Journal Entry

  • Termination

This enhancement improves transparency and makes it easier for auditors and approvers to trace the origin of workflow actions.

EFIN-137358

Advanced Expense Workflow: Improved Data Retention When Approvers Modify Expense Forms

Previously, if approvers modified fields on an expense form and clicked Approve, Deny, Needs Correction or Delegation without saving first, those modifications were lost. This led to data inconsistencies and required manual corrections.

Enhancement
The system now validates user actions. If an approver modifies any data and attempts to proceed with any of the actions without saving, a message will be displayed prompting them to save changes first.

Benefit:

• Ensures all modifications are retained and consistently passed with the updated expense form.

• Prevents accidental data loss and reduces rework for approvers.

• Provides a clearer and more reliable approval process for expense workflows.

EFIN-137439

Advanced Workflow: Enhanced Workflow Error Notifications for Administrators

To improve visibility and ensure timely corrective action, we’ve enhanced the existing automatic email notification feature for Workflow Administrators when a workflow request encounters an error.

Key Updates:

• When a request (Requisition, Journal Entry, Expense, Termination, Leave Request) fails due to routing, submission, or processing issues, the system will now notify all users assigned to the Workflow Administrator role (System Administration > Workflow > Workflow Setup > Roles).

• The email continues to include the same request details that are shown in the Workflow Tracking & Recovery screen.

• Only one notification will be sent per failed request to prevent duplicates.

Benefit:
This enhancement ensures that the right administrators are always notified without the need to monitor the system continuously, enabling faster issue resolution and smoother business continuity.

EFIN-136200

Advanced Leave Request Workflow: Improved Leave Bank Display Logic Based on Cutoff Date.

The “Cutoff Date for Leave Detail” parameter (Identifier 2168) has been refined to ensure it only affects the visibility of attendance history records on the Leave Bank page, without impacting leave balance calculations. Previously, this parameter unintentionally affected leave balance calculations. Calendar tab behavior remains unchanged (visibility controlled by selected year). This update ensures accurate leave balances while improving clarity for users.

EFIN-136045

Employee Position Transfer Posting.

Added the logic to validate primary and secondary pay rate toggling when creating the future pay rate for an employee transfer.

EFIN-135865

Personnel Budgeting > Position Control - search list - add Available FTE and Change Occupied to Filled

Added Available FTE to the search list for Positions in Personnel Budgeting. Also changed “occupied” to “filled” to be consistent with Position Control.

EFIN-135671

Calendar Validation with the SmartFindExpress integration is now configurable.

We have introduced a new configuration option for the eFinancePlus (eFP) and SmartFindExpress (SFE) integration that allows you to enable or disable the Calendar Validation option when Attendance records sync from SmartFindExpress (SFE) to eFinancePlus (eFP). This allows customers to better customize the integration to suit their needs while aligning the API functionality more closely with the CSV file input process, making the transition from CSV to API smoother.

eFinancePlus (eFP) Navigation Path:
System Administration → Administration → Integration Setup → SmartFindExpress Calendar Validation

Default Value: Enabled

EFIN-134660

Improved Error Messaging on POs Encumbrances and Commitments Screen

In the Fund Accounting, Entry & Processing, POs Encumbrances and Commitments screen, when creating a new entry with a budget unit and account that does not exist, the system generated an error message reading "Error: Budget unit not on organization chart or no security access." This message has been updated to be more specific and identify when the account field is entered incorrectly. This update reduces confusion and improves efficiency by more clearly identifying the root cause of the error.

EFIN-133670

Contract Center Modified to Show All Contracts for an Employee

Modified the Contract Center search so that it will display all contracts for an employee. If the contract type was removed from an employee but a contract had been generated, it was not displaying prior to this modification.

EFIN-133594

Import Future Pay rates did not consider FTE Position change requests.

Import Future Pay rates now considers the FTE Position change requests to calculate the available FTE.

EFIN-132897

Allow updating new field Calendar Cycle in the Import.

Added a field for the new reference table, Calendar Cycle, in the import

EFIN-137501

Advanced Termination Request Workflow: Corrected the Occupied FTE count in Position Control screen after terminating an employee.

Previously, on the main Position Control screen, the Occupied FTE count did not update correctly after a termination request was fully approved. While the Occupants detail screen reflected the correct reduced FTE, the main screen continued to display the higher, incorrect count.

This issue has now been resolved. The system will correctly update the Occupied FTE on the main Position Control screen as soon as a termination request is approved, keeping the main screen and detail screen synchronized for accurate and consistent FTE reporting.

EFIN-137151

Distribution values are not posting from Future Pay Rates.

Distribution values are now posted from Future Pay Rates.

EFIN-136671

Import Tool no longer clears ‘last paid’ date when updating leave bank.

We’ve fixed an issue in the Import Tool where updating an employee’s Leave Bank information could accidentally remove the Last Paid date from their Payroll details. Now, the Last Paid date will remain unchanged unless it is specifically included in your import file.

EFIN-136669

Default routing number when importing deductions.

Menu Path: Human Resources > Periodic Routines > Effective Date Changes > Deductions > Import

The Effective Date changed deduction import was modified to default the routing number and description into the new deduction record being created. The bank code being imported with the deduction will serve as the source for obtaining the routing number and description.

EFIN-134951

Approved Employee Position Transfer creates Future Pay Rate Assignment when the from and to class are DIFFERENT

You can now create Future Pay Rates and position assignments from Employee Position Transfer when the transfer job class is a different one.

EFIN-134878

Progress Bar in Extract Human Resources Data fixed to reach 100%

In Personnel Budgeting > Entry & Processing > Personnel Budgeting > Extract Human Resources Data, the progress bar has been fixed to reach 100% when extracting the payroll employee data. This issue only happened if position control is used. The process has been fixed to show a progress bar for extracting employee data and then a second progress window will display if position control is being used.

EFIN-134815

Inactive Positions and Personnel Budgeting Employee Extract

Inactive positions are not extracted into personnel budgeting tables. When extracting employees, if there is an employee with an inactive position, then extract that inactive position into personnel budgeting.

EFIN-134767

Effective Date Changes Demographic Changes to Correct Demographic Error and Report Changes

Menu Path: Human Resources > Periodic Routines > Effective Date Changes

The issue of receiving an error when trying to modify a demographic record has been addressed. The demographic report now displays "unknown" as a race code description if there is no match in the corresponding reference table, and the demographic report has also been modified to display a message for any employee who does not have any changes.

EFIN-134249

Sub Charging and Timecard creation fixes for attendance posting

Corrections to the sub charging when SFE is entabled and attendance is posted. Corrections to making the sub timecard in SFE when the long term sub is set up, but the sub does not meet the number of days.

EFIN-135344

Fix so you can change the position status to closed and adjust the FTE down to 0 at the same time. Also, hide Continuous when coming from within the Position control menu option.

Corrected where you can change the position status to closed and adjust the FTE down to 0 at the same time. Also, hide Continuous when coming from within the Position control menu option.

EFIN-134011

Changes after timecard approval are not allowed

Once a timecard has been approved, no further changes are allowed. If a user is actively editing or has the timesheet open in My Timesheet while the approver approves it, the approval action takes precedence. In such case, the user’s attempted changes will not be saved, and the system will display a notification that the ‘Time Card already approved, can not make further changes.’

This also includes logging of any profile changes by the administrators.

EFIN-133731

Deduction Liability Override table

Allow taxes and workers' compensation codes to be set up in the Deduction Liability Override table without having to add these codes to the deduction reference table.

EFIN-133402

Available FTE formatting changed to fit large numbers on Position Change Request Page

On the Position Change Request page, the Available FTE field was modified to display numbers larger than 9,999 instead of display asterisks.

EFIN-133225

Position control report has overlapping Issue

The column overlapping issue was caused by inconsistent column width definitions in the report layout template.

The following Position Control Reports were executed, and no column overlapping issues were observed in the generated output:

• Batch Status Detail Report

• Vacant Position Report

• Position Status Detail Report

• Batch Position Status Summary Report

• Position Status Summary Report

EFIN-133000

Job class List Refresh Issue in Report Filter

The system is automatically refreshing the Job class dropdown list when the "As Of Date" is changed to a future date.

EFIN-132999

Fix for Calendar Type Import Issue

Resolved an issue where calendar types and their associated dates were not being correctly saved during import. Calendar data now saves as expected.

EFIN-130263

Change Request is showing Invalid Position status for newly created positions on as of date.

Corrected the position status on the change request for new positions based on the as of date.

EFIN-130037

EAC admin is terminated, the user still has Admin permissions.

The program is modified to exclude admin rights once an employee is terminated.

EFIN-129605

Location security checking fixed in Attendance search page when SFE Integration is enabled

Corrections to the Attendance page to include location security checking when searching employees and the SFE Integration is enabled.

EFIN-129151

Bypass Redistribution Payroll Fatal Error Fix

Corrected a fatal error when attempting to bypass the single-user restriction on the Redistribute Payroll option. This fatal error only occurs when a unique index was incorrectly added to the fincustom table.

EFIN-128153

Export Tool Generating Zero Results when Employee Security Zone Field was Blank

Fixed an issue where the eFinancePlus (eFP) Export Tool was producing zero results when the Employee Security Zone data field was empty.

EFIN-126527

Auto Step

During the auto step, corrected if there is an error on the pay rate that prevents the calculation and the report lists the rate as not updated, will make sure the rate is not updated.

EFIN-126059

Employee Access Center → Support Center: Install Links Not Working

We are sunsetting the legacy Support Center module, which is part of Employee Access Center Administration. Moving forward, all Identifiers will be installed automatically by default, eliminating the need for users to install them manually.

EFIN-125711

New Employee Access Center Displaying Titles and Disclaimers Incorrectly

We fixed an issue in the New Employee Access Center (New EAC) where the titles and disclaimers weren’t displaying properly by slightly redesigning the screen and adding tabs to better organize and separate the content.

EFIN-125481

eFinancePlus Integration Status Logs Date Filter Not Working

Fixed an issue where the Date Filter was not functioning on the eFinancePlus (eFP) Integration Status Logs screen.

EFIN-123668

Only show the early contract payout exception if the pay rate has a timecard in the pay run

Modified the Pre Calculation Journal Exception Report to only show the early contract payout exception if the pay rate has a timecard included in the current pay run.

EFIN-119841

Validate email format

In add and change mode of employee information validate the format of the email address and the personal email address to make sure it is valid.

The Validation rules implemented are:

• Must contain exactly one @ symbol

• Local part (before @) must be 1-64 characters

• Domain part (after @) must be 1-253 characters

• Domain must contain at least one dot

• Local part allows letters, numbers, and . _ - + symbols

• Domain allows letters, numbers, dots, and hyphens

• Cannot start or end with dots or hyphens

EFIN-112648

Previous Leave Requests Not Displaying in Employee Access Center When Leave Banks Change

Fixed an issue in the New Employee Access Center (EAC) where an employee's previous Leave Requests no longer displayed after their Leave Bank was changed.

EFIN-109095

Added Additional Fields to the Pay Code Reference Table Report

Path: Human Resources > Reference Tables > Pay Codes

The Pay Code Reference table PDF report now includes the "Track Position Salaries” field in the “POS SAL” column. Additional fields have also been added to the spreadsheet version of the report; "Notify for Extended Leave", "Time Entry Allowed", "Approval Level", and "Track Position Salaries".

EFIN-107891

eFinancePlus Single Sign-On (SSO) Ignoring Lock ETS Flag

Fixed an issue where non-administrator users logging into eFinancePlus (eFP) with Single Sign-On (SSO) and the Lock ETS Flag set to On could still see all options, even though they should only see a Locked Disclaimer Message and no menu options.

EFIN-132523

TX Redistribution of Accrued Amount

Correct the Texas redistribution so that the Accrued amount is correctly based upon the job class.

EFIN-135871

Advanced Journal Entry Workflow: Corrected the "Entered By" field value in Transactions

Previously, for Journal Entries processed through Advanced Workflow, the "Entered By" field in the Transactions screen was showing an incorrect value instead of the actual requester’s user ID. This has been fixed. The system now correctly displays the username of the person who submitted the Journal Entry.