Tax Year 2023 Year-End Updates 22.4
Federal Reporting
The following updates were released during the tax year 2023 for Version 22.4. This includes releases from April 2023 through March 2024 and is updated through each release.
Reference | Area | Release Note | Release Information |
|---|---|---|---|
EFIN-115039 | Civil Rights Data Collection Load Fatal Error Corrected | In Human Resources, Periodic Routines, Civil Rights Data Collection, Maintain Location Information: Previously when running the Load, in some circumstances that included a high number of attendance records, a fatal error would occur. This issue has been corrected. | 2024 March Escalation 22.4.30.1 |
EFIN-114927 | Local Tax Codes Table has New Local Tax Type Field | In Human Resources, Reference Tables, Payroll, and Future Changes, on the Local Tax Codes and Future Local Tax pages, we added a new field called Local Tax Type. This new field holds the Local Tax Type per IRS specifications for the W2 electronic file. This is currently only implemented in W2 reporting for Indiana. However, the reference table field is available to everyone for future use. | 2024 March Escalation 22.4.30.1 |
EFIN-114010 | W2C: Added Functionality to Correct State ID Numbers | A district needed the ability to create W2Cs for all employees where the State ID Number reported to the state was incorrect. Before this modification, W2Cs used the State ID numbers entered in the Set Up W2 Parameters and Set Up Employer Records options in the W2 Processing center, and could not report both the original and corrected State ID numbers. In Human Resources, Periodic Routines, Year End, W2C Processing, we added fields so that districts can make corrections individually and in bulk if an incorrect State ID number was reported on W2s. Create W2C: Employer State Identification Criteria
W2C Processing - W2C Employee File Update: Wages tab
When you create a W2C electronic file, the corrected State ID is reflected if your state is implemented to use Include RS Records. The Create W2C Electronic File page has the list of states in the Information section. They are: IL, MI, MN, PA, and OH. As a reminder, contact Support if your state is not listed, and it does not accept the federal file format for W2Cs. Now is the time to request the file in the event you may need one. | 2024 March Escalation 22.4.30.1 |
EFIN-114718 | Affordable Care Act (ACA): Create Employee 1095s when Setup Employer Check History Date is S-Pay Start Date or E-Pay End Date | In Human Resources, Periodic Routines, Affordable Care Act, 1095 Maintenance, when the Setup Employer page set the Check History Date as S - Pay Start Date or E - Pay End Date, the Create Employee 1095s process would produce a fatal error. This issue has been resolved. | 2024 March Monthly 22.4.30 |
EFIN-114005 | W2 and 1099-R Allow Alpha Characters in State ID Number | In Human Resources, Periodic Routines, W2 Processing and 1099-R Processing, in the respective Set Up W2 or Set Up 1099-R Parameters wizards, the State ID Number field now allows alpha characters in addition to numeric and hyphen characters. The change also applies to the W2 Wizard: W2 and 1099R Employer Maintenance page, which can be reached through either process by selecting Set Up Employer Records, then clicking Edit, then selecting the Additional States tab. | 2024 March Monthly 22.4.30 |
EFIN-113734 | Employee W2 File Update Combines Duplicate State or Locality into Single Line | This applies to all states that have the Prior Earnings/Tax Information for State and Locality. In Human Resources, Employee Information, on an employee record, the Prior Earnings/Tax Information page may have the same State or the same Locality entered in both Current and Prior fields at the time when W2 Processing, Copy W2 Information is run. When the Create Employee W2 file is processed, it will now combine the taxes and wages into one state or one locality for the employee on the Employee W2 File Update page. Previously, it was split into two separate entries. | 2024 March Monthly 22.4.30 |
EFIN-113656 | Corrected Instances of 1099R to 1099-R and Federal ID Field Changed to Read-Only in Print 1099-R Forms Options | In Human Resources, Periodic Routines, Year End, 1099-R Processing, a few pages incorrectly labeled Information blocks and action names with 1099R, omitting the hyphen. These have been brought to standard with other pages to read 1099-R. On all Print 1099-R Forms and Create 1099-R Electronic File pages, the Federal Tax ID field drop-down menu has been replaced by a text box that displays the Federal ID Number from the 1099-R Parameters page. This is due to the 1099-R process only using that ID in processing, with the drop-down menu being a relic of prior implementations. | 2024 March Monthly 22.4.30 |
EFIN-113038 | ACA 1095 Upload File Error Corrected | In Human Resources, Periodic Routines, 1095 Maintenance, when uploading a 1095 Employee File, if more than 32,000 errors were found a fatal error would result. This has been corrected. | 2024 March Monthly 22.4.30 |
EFIN-112935 | Usability Enhancement for W2 Electronic State File Generation | In Human Resources, Periodic Routines, W2 Processing, Create W2 Electronic File when Include RS Records selected, the state now defaults from the Set Up W2 Parameters page. It will no longer be possible to leave this field blank. It is a required field. | 2024 March Monthly 22.4.30 |
EFIN-112679 | Removed Non-standard Message when Backing out of Add in 1099 Processing, W2 Processing and 1095 Maintenance | Previously when a user backed out of adding a new record on some pages, a form of a message appeared stating Record not added. These were non-standard messages and have been removed.
| 2024 March Monthly 22.4.30 |
EFIN-111037 | Removed Set Up Employer Records from 1099-R Processing Center | In Human Resources, Periodic Routines, Year End, 1099-R Processing, during internal testing it was discovered that an employer record was not used. For W2 Processing, the employer record, stored by tax year and control number, appears on the W2 Employee File Update maintenance page. It allows districts to be selective when printing W2 forms and generating electronic files for employees. For 1099-R Processing, we do not store that employer record on the Maintain 1099-R Workfile page for the employees, therefore it does not allow districts to be selective when printing 1099-R forms or generating electronic files. Therefore, Set Up Employer Records has been removed from the 1099-R Processing center. In addition, in Human Resources, Periodic Routines, Year End, W2 Processing, Set Up Employer Records Edit, the W2 Wizard: W2 and 1099R Employer Maintenance page title has been changed to W2 Wizard: W2 Employer Maintenance. The reference to 1099R has been removed. | 2024 March Monthly 22.4.30 |
EFIN-112131 | Corrected Minor Usability Issues on 1095 Maintenance Setup Employer Page | In Human Resources, Affordable Care Act, 1095 Maintenance, on the Setup Employer page, we corrected several minor usability issues that were found during internal end-to-end testing. | 2024 February Monthly 22.4.29 |
EFIN-111044 | W2s, W2Cs and 1099Rs Minor Usability Issues Corrected | Corrected minor usability issues discovered during internal end-to-end testing of W2s, W2Cs, and 1099Rs. | 2024 February Monthly 22.4.29 |
EFIN-110071 | CRDC 2021-22 New Fields for Employee Location Maintenance, Load, and Reports | We have modified the Civil Rights Data Collection for the 2021-22 reporting to restore previously reported fields and add new fields according to the latest requirements. FTE counts for first-year teachers, second-year teachers, and teachers with 10-day or more absences are included again for 2021-2022 and beyond. New fields have been added for certified teachers endorsed in specified areas (mathematics, science, English as a second language, and special education). The counts for current year teachers are now disaggregated by gender, ethnicity, and race. All fields restored or added are considered optional for the 2021-22 report. The load has been modified to include the new fields for 2021-22 and later. The FTE counts by subject are not calculated during the load at this time but will be included in a future release for the 2023-24 report. Until then, manual entry of those fields is available for optional reporting. The new teacher counts by gender, ethnicity, and race are calculated using the sex at birth, ethnicity, and race fields. The Excel hard copy report and the electronic file have been modified to include the new fields when the year is 2022 or higher, as well as retaining the original hard copy and electronic files for 2018 and 2021. | 2024 February Monthly 22.4.29 |
EFIN-112171 | 1099-Misc: Display Issue Corrected and Error Message Enhanced with Field Name Detail | In Fund Accounting, 1099 Processing, Maintain 1099-Misc Work Files, on an open record two issues have been resolved:
| 2024 January Monthly 22.4.28 |
EFIN-112169 | 1099 NEC: Updated Error Message For Box 6-Payer State | In Fund Accounting, 1099 Processing, Maintain 1099-NEC Work Files, on an open record if a user enters any characters other than numbers in the box 6-Payer State field, the error message now states: Payer state must be numeric. | 2024 January Monthly 22.4.28 |
EFIN-112067 | Restart 1099 Printing for Misc and NEC Attachment Error Resolved | In Fund Accounting, 1099 Processing, Print 1099-Misc or Print 1099-NEC, when Restart 1099 Printing is selected, an error was occurring under the following conditions: After entering a Last Good Vendor number to print fewer 1099s, remain on the restart page and enter a different Last Good Vendor number to print more 1099 forms, followed again by entering a Last Good Vendor to print fewer 1099 forms. The user was getting an error when trying to create the attachment on the 3rd pass for the vendor number entered in the Last Good Vendor field. The restart process will now clear out the temporary table for the attachments. | 2024 January Monthly 22.4.28 |
EFIN-111272 | 1099-Misc and 1099-NEC Maintenance Payer State Must Be Numeric | In Fund Accounting, Periodic Routines, 1099 Processing, on the Maintain 1099-Misc or 1099-NEC Work Files pages, the Payer State field has been modified to only allow numeric entry. A message appears if alpha or special characters are entered. Previously, the field allowed characters to be entered, but only numeric values were printed. | 2024 January Monthly 22.4.28 |
EFIN-111248 | 1099 Electronic File Change for Prior Year 1099s | The IRS federal publication states that the 1099 position 6 on the transmitter (T) record is required to be a P when generating an electronic file for prior years (2013-2022). For 2023 (the most recent tax year to be reported), position 6 on the transmitter (T) record must be blank. Previously, the software always generated a blank in position 6 regardless of the year. In Fund Accounting, 1099 Processing pages for all four Generate Electronic File options (1099-Misc, 1099-NEC, 1099-G, and 1099-Int) have been modified to include a new checkbox field: Prior Year File. This field is cleared by default. If the checkbox is cleared, when the electronic file is generated, position 6 on the transmitter (T) record will be blank. If the checkbox is selected, when the electronic file is generated, position 6 on the transmitter (T) record will be populated with P. To generate a prior year 1099 electronic file:
The system does not validate when the Prior Year File field is selected or cleared. The user must select the box if generating the electronic file for a prior year. | 2024 January Monthly 22.4.28 |
EFIN-111168 | 1099 Minor Enhancements and Corrections Discovered by Internal Testing of the 2023 1099 Release. | In Fund Accounting, minor enhancements and corrections have been made to options on 1099 Processing pages to address issues discovered during the internal end-to-end testing of the 2023 1099 release. These corrections have no impact on the ability to successfully create, print, and file the 2023 1099s. | 2024 January Monthly 22.4.28 |
EFIN-110846 | Cosmetic Report Heading Changes to W2 Edit Report PDF and Excel | In Human Resources, W2 Processing, the Employee W2 File Edit Reports have been updated to line up the headings on the PDF report and standardize the headings for the Excel spreadsheet. | 2024 January Monthly 22.4.28 |
EFIN-108978 | Employee Access Center (EAC): 2023 1095-B and 1095-C Forms Are Available | The 1095-B and 1095-C forms have been updated for the tax year 2023 in both the legacy and new versions of EAC. | 2024 January Monthly 22.4.28 |
EFIN-99040 | Correct 1095 Employee Record Creation for New Hire Coverage | Corrected processing of new hires for districts that use the hire date with days offset for coverage start date. This will now correctly give the coverage code for months that are fully covered. | 2024 January Monthly 22.4.28 |
EFIN-111447 | 1099-NEC Adjustment to Instruction Text | For printed copies of 1099-NEC, the Copy B instruction text on the front of the form was shifted to fit within the box. | 2023 December Monthly 22.4.27 |
EFIN-111337 | Employee Access Center (EAC) Corrections for W2 and W2C Forms | The sort order of the Tax Forms page in new EAC has been corrected to Year, Tax Form, Control Number, and Sequence Number. In addition, both versions of EAC have been corrected to print the related State ID numbers on the W2 and W2C forms that appear in the Additional States tab on the Setup Employer Records page, based on the tax year and control number. | 2023 December Monthly 22.4.27 |
EFIN-111234 | EEO 4 Report Updated to Use Correct Employee Race Data and Updated EEO4 Reported Categories | In Human Resources, Reports, Personnel, on the EEO Data page, the EEO 4 report has been corrected to support the Employee Information Race/Ethnicity array. This included adding the columns for reporting employees classified using Native Hawaiian or Other Pacific Islander and Two or More Races. | 2023 December Monthly 22.4.27 |
EFIN-111042 | 1099-R Work File Maintenance Zip Code Extension | In Human Resources, Periodic Routines, Year End, 1099-R Processing, on the 1099-R Work File Maintenance page, an issue that prevented proper editing of the zip code extension has been corrected. | 2023 December Monthly 22.4.27 |
EFIN-111039 | Corrected Record Count of 1099-R Records on Restart 1099R Printing | In Human Resources, Periodic Routines, Year End, 1099-R Processing, on the Print 1099-R, Restart 1099R Printing page, it will now display only the number of records printed after the last good employee number entered. Previously, it displayed the count of all records for the selected Federal Tax ID and year. | 2023 December Monthly 22.4.27 |
EFIN-110918 | Update 1099-R Employer Record Fatal Error Fixed | In Human Resources, Periodic Routines, Year End, 1099-R Processing, on the Set Up Employer Records page, a mismatch of fields on the page was causing a fatal error. This has been resolved. | 2023 December Monthly 22.4.27 |
EFIN-110474 | Corrected Extra Characters Appearing in Boxes 4, 6, and 8 of 1099-INT | In Fund Accounting, Periodic Routines, 1099 Processing, when printing 1099-INT forms, extra characters were sometimes printing in boxes 4, 6, and 8. Also, sometimes extra blank lines appeared in the Recipient’s Name and Address. These issues have been resolved. | 2023 December Monthly 22.4.27 |
EFIN-109040 | Create 1099 Work File Added Validations for Federal Tax ID, Social Security Number, and Zip Code | When the Fund Accounting, Periodic Routines, 1099 Processing, Create 1099 Work File is run, if a 1099 reportable vendor is missing Federal Tax ID and Social Security Number, an error message is generated to the log file. When a vendor requests the creation of a 1099 and has a zip code that is 9 digits long and is separated by a hyphen, the zip code is generated and displayed in the 1099 record without the hyphen. Additionally, if the zip code is not in the proper format, which is either 5 or 9 digits, an error message is generated to the log file. | 2023 December Monthly 22.4.27 |
EFIN-108995 | Minor Print Corrections For 1099-INT | Some minor corrections were made for the 1099-INT to correct an issue where the year printed twice for the first record, slightly offset, and to correct the revision note for the second record to match the IRS standard. The backs of the forms were verified as having no changes required for the tax year 2023. | 2023 December Monthly 22.4.27 |
EFIN-108984 | ACA Install Tax Year Information | Affordable Care Act information used for processing the 2023 electronic file and providing the updated 2024 Affordability Factor and Poverty Level has been made available for 1095-B and 1095-C processing. The database update process will install this information for you. | 2023 December Monthly 22.4.27 |
EFIN-108982 | Updated Backs of W2 and 1099-R Forms for Tax Year 2023 | The backs of forms W2 and 1099-R have been updated for the 2023 tax year information. | 2023 December Monthly 22.4.27 |
EFIN-108977 | Backs of Forms 1095 and 1094-B and 1094-C Updated for Tax Year 2023 | The backs of the 1095 and 1094-B and C forms have been updated for the 2023 tax year. | 2023 December Monthly 22.4.27 |
EFIN-108965 | Employee Mobile App: 2023 W2 Information Available | The Employee Mobile App has been updated to display the 2023 W2 information. | 2023 December Monthly 22.4.27 |
EFIN-108963 | 2023 1099 Form Adjustments | We have corrected a number of minor issues with the 1099 forms, with a particular focus on updating the lesser-used 1099-INT and 1099-G. Additionally, the Reverse Portrait checkbox on the print page will now be disabled for non-pressure seal forms, as it only changes the orientation for those forms. | 2023 December Monthly 22.4.27 |
EFIN-108936 | 2023 W2, W2C and 1099-R Form Adjustments | We have corrected some minor formatting issues on the W2, W2C, and 1099-R print forms for 2023. | 2023 December Monthly 22.4.27 |
EFIN-108935 | 2023 W2 and W2C Forms Now Available in Employee Access Center (EAC) | The W2 and W2C forms are updated for the tax year 2023 in EAC. | 2023 December Monthly 22.4.27 |
EFIN-108934 | 1099-MISC, 1099-NEC, 1099-INT and 1099-G Form Updates for Tax Year 2023 | All 1099-MISC, 1099-NEC, 1099-INT, and 1099-G forms have been updated for the tax year 2023 formatting changes and current instructions on the backs of the forms. | 2023 December Monthly 22.4.27 |
EFIN-108564 | Employee Access Center (EAC) Displays Printed 1095 on the Tax Information Page | New EAC now displays the Printed 1095 field on the Tax Information page. Previously, it displayed Printed 1095-C. | 2023 December Monthly 22.4.27 |
EFIN-108122 | Removed Unprintable Characters from Affordable Acre Act (ACA) Electronic File | All unprintable (white space) characters have been removed from the ACA XML file. This includes Horizontal Tab, Line Feed, Vertical Tab, and Form Feed. | 2023 December Monthly 22.4.27 |
EFIN-100532 | Removed Hyphen for EIN in Affordable Care Act (ACA) Electronic File | The hyphen in the Employer Identification Number (EIN) field for an Applicable Large Employer (ALE) group has been removed from the ACA electronic file. This was causing an error from the IRS. | 2023 December Monthly 22.4.27 |
EFIN-95761 | 1099 NEC Box 7 Amounts Are Reported Correctly When Vendor Record is Marked No 1099 | In Fund Accounting, Vendor records with 1099 Information Form set to N - No 1099, but with transactions with a 1099 Indicator marked, were not getting any amounts in box 7 of the 1099 NEC. This has been corrected and an entry in the error log is now created in this scenario. The error warns the user that there are vendors that are identified as No 1099 but they have transactions with 1099 Indicators. It will still produce a 1099 in this scenario. | 2023 December Monthly 22.4.27 |
EFIN-92986 | Updated W2 Processing Print Options | On the Human Resources, Periodic Routines, Year End, W2 Processing, Print W2 Forms page, the Print Terminated Employees checkbox has been replaced with a drop-down menu labeled Employees to Print that includes options to select All Employees, Active Employees, and Terminated Employees in all four print options. Also, the Utility Form label has been renamed to Universal Form. | 2023 December Monthly 22.4.27 |
EFIN-109193 | Foreign Address Error for Large Values Provides More Details | In Human Resources, Periodic Routines, W2 Processing, on the Employee W2 File Update page, when the Foreign Address field is selected, if the combined values entered in the fields for Address, City, Foreign State, Foreign Postal Code, and Foreign Country Code are larger than what will print on the W2, the program was producing a generic error: Foreign address is too long to fit on form. This error has been modified to list the fields and provide a count of how many characters can fit into 2 or 3 lines of the printed W2 based on the Foreign Address fields. | 2023 November Monthly 22.4.26 |
EFIN-108998 | W2C Employer Address Line 2 Added | In Human Resources, Periodic Routines, W2C Processing, a second address line for the employer has been added in the printed forms, Employee Access Center (EAC) forms, and in the electronic file. The Address field label on W2C Maintenance page has also been made consistent with the Set Up W2 Parameters, and Set Up Employer Records pages. | 2023 November Monthly 22.4.26 |
EFIN-107834 | 1099-Misc Form Type Utility Renamed to Universal | In Fund Accounting, Periodic Routines, 1099 Processing, Print 1099-Misc Forms, the Form Type that was called Utility has been renamed to Universal. This is how it is identified on PowerSchool order forms. This name change applies to all 1099-Misc options, including Print All, Restart Printing, and Print Individual. | 2023 November Monthly 22.4.26 |
EFIN-95621 | W2 Box 12 Search with Browser Zoom | In Human Resources, Periodic Routines, W2 Processing, Create Employee W2 File, on the Box 12 Codes page, when the browser zoom is less than 100% all W2 Box 12 search results will display on the page. Prior to the fix, when a user had zoom set to less than 100% it caused some search results to disappear from the page. | 2023 November Monthly 22.4.26 |
EFIN-95036 | Corrected Alignment for Printing W2C and Box 14 Label Resized | In Human Resources, Periodic Routines, W2C Processing, the W2C Box 14 label is now expanded from six to nine characters. Also corrected the alignment when printing to Optio and to both new and legacy Employee Access Center (EAC). | 2023 November Monthly 22.4.26 |
EFIN-94423 | 1099-NEC: Foreign State Field Size Increased | In Fund Accounting, Periodic Routines, 1099 Processing, on the Maintain 1099-NEC Work Files, 1099-NEC Update page, the Foreign State field has been increased to 23 characters. | 2023 October Monthly 22.4.25 |
EFIN-92988 | W2 Employer Address Line 2 Added | In Human Resources, Periodic Routines, W2 Processing, in the Set Up Employer Records step, on the W2 and 1099R Employer Maintenance page, a second address line has been added. When you add a new employer record, the second address line defaults from from the Set Up W2 Parameters page. This second address line will be included in print forms, Employee Access Center (EAC) forms, and in the electronic file. The Address field label has been made consistent on the Set Up W2 Parameters, Set Up Employer Records, and Employee W2 File Update pages. | 2023 October Monthly 22.4.25 |
EFIN-105451 | 941 Quarterly Federal Tax Report: Added Void Checks List | The 941 Quarterly Federal Tax Report previously produced a list of voided checks at the end of the report. This feature sometimes caused the report to continuously generate records, so the list was temporarily removed. The voided check list has been added back, and is produced as a separate PDF or Excel report following the main report, if voided checks were included. | 2023 September Monthly 22.4.24 |
EFIN-104490 | Voided Check Listing Caused Infinite Loop in 941 Quarterly Federal Tax Return | We recently released an update to the Form 941 report which included an enhancement that showed voided checks included in the report for reconciliation purposes. When there were more than 53 checks to be reported, the report would not finish which caused performance problems. We have temporarily removed the listing of the voided checks so the report can complete without issue. A permanent fix that provides the void information will be available in a future release. | 2023 July Escalation 22.4.22.1 |
EFIN-101586 | 941 Quarterly Federal Tax Report Report Reformatted to Include Schedule B | The IRS 941 Quarterly Federal Tax Report has been reformatted to closely match the official IRS form. It also includes Schedule B data. | 2023 June Monthly 22.4.21 |
EFIN-97165 | Changes for Create Employee W2 File | In Human Resources W2 Processing, when Create Employee W2 File is selected, if the wages and taxes boxes contain zero amounts, the state name box is blank. | 2023 June Monthly 22.4.21 |
EFIN-100822 | Affordable Care Act (ACA) Installation | Corrected the ACA installation to prevent a fatal error from occurring: The INSERT statement conflicted with the FOREIGN KEY constraint "fk_search_keys_systb_tables_tabname". | 2023 June Monthly 22.4.21 |
EFIN-100821 | W2C: Ability to Change Box 12 Code Added | Modified the functionality on the W2C Processing - W2C Employee File Update page to allow users to change the reported code in Box 12 lines. This will work as if creating a new line for the new Box 12 code to report a corrected amount and setting the original Box 12 code amount to zero. | 2023 June Monthly 22.4.21 |
EFIN-100944 | Additional Validation Added to W2 Load | In Human Resources W2 Processing, Create Employee W2 File, warnings have been added to the load report that will indicate if any loaded wages or taxes are negative and need to be corrected before printing. | 2023 May Major 22.4.20 |
EFIN-100173 | Reconcile ACA Covered Individuals with Benefits Dependents | In Human Resources 1095 Maintenance, Create Employee 1095s, if you select the option to load covered individuals from dependents in the Benefits Module, validation has been added to review the list of covered individuals for each employee and remove any covered individuals which no longer coincide with an active dependent from Benefits. This only impacts records that were originally generated by the ACA load from the Benefits module. We also corrected an issue where reloading the 1095 records could cause covered individuals' information to be overwritten with the employee's name and SSN. | 2023 May Major 22.4.20 |
EFIN-100018 | Additional Validation Added to 1095 Employee Upload File | Additional validation has been added when importing an Employee File in Human Resources, Periodic Routines, Affordable Care Act, 1095 Maintenance, Upload File. We now validate that any employee number being imported exists in Employee Information and that the social security number in the file matches Employee Information. If you have non-employee records in the import file, leave the Employee Number cells blank. | 2023 May Major 22.4.20 |
EFIN-99611 | 1095 Maintenance Update of Social Security Number (SSN) When There Is No Employee Number | On the Human Resources ACA 1095 Maintenance page, we corrected an error that prevented updating the social security number on records where there is no employee number. | 2023 May Major 22.4.20 |
EFIN-98800 | State and Country Code Validations Added to 1095 Electronic Filing and Maintenance | Validation has been added to the Human Resources ACA 1095 Electronic Filing process to verify that addresses in the United States have a state value present. A new validation has been added to the 1095 Maintenance and electronic file options to verify the country code against the list of valid country codes. If a valid country name is found for the entered country code, the full name of the country appears on the 1095 Maintenance page. | 2023 May Major 22.4.20 |
EFIN-98608 | Fatal Error in 1099 Correction Type 2 Electronic File After Editing Federal ID Multiple Times on a Record in the Same Day | In Fund Accounting 1099 Processing, when generating any 1099 Electronic File, a fatal error was occurring if the user selected File Indicator 2 - Correction Type 2 after changing the Federal ID on a record on the Maintain 1099 Work Files page multiple times within the same day. This issue has been corrected for all 1099s. The 1099 Correction Electronic File has also been modified to trim the hyphen from the Federal ID. | 2023 May Major 22.4.20 |
EFIN-98353 | Correction to ACA 1095 Maintenance Default Values | When a user would open the Human Resources ACA 1095 Maintenance page, some fields in the Employee detail section displayed default data and selected checkboxes. This has been corrected and the fields are now cleared of default values and appear as blank or unchecked. | 2023 May Major 22.4.20 |
EFIN-95760 | Increased the Print Server Field Size to 80 Characters for 1099s, Affordable Care Act (ACA), and W2s | The Print Server field size has been increased to 80 characters for 1099’s, ACA, and W2s. For Fund Accounting 1099 Processing: The Print Server is found on the Setup Main 1099 Parameters page. For Human Resources:
| 2023 May Major 22.4.20 |
EFIN-98973 | RCU Total line for W2C appears to be incorrect | An issue was reported regarding the W2C RCU record not calculating correctly. It has been determined the RCU total record is correct but the RCO employee records are not being included when the corrected amount is set to 0 for box 12 deduction codes A, B, EE, GG, HH, M, N, R, S, T, and Z. This issue has been corrected to include the RCO records. | 2023 April Major 22.4.18 |
EFIN-98966 | Corrected display issues in W2 Processing Create Electronic File | The handling for state-specific fields in Human Resources > Periodic Routines > Year End > W2 Processing > Create Electronic File has been standardized to be consistent across states. All state fields will now only show after the Include RS Records checkbox has been checked and will be hidden and cleared if it is unchecked. Changing the Create State Format field will switch which state fields are shown. | 2023 April Major 22.4.18 |
EFIN-98859 | Form ID Added to 1094 and 1095 Forms | The Form ID has been added to the upper right corner of the 1094 and 1095 forms. The Form ID will be updated every year when the ACA code table values are updated, based on the form requirements posted on the IRS website. | 2023 April Major 22.4.18 |
EFIN-98778 | ACA Safe Harbor Validation Report: Value Exceeded Maximum Precision | The ACA Safe Harbor Validation report has been corrected so it does not produce a fatal error when the employee W2 wages are zero, or significantly less than the total premiums. Employees with zero W2 wages will have a more specific error message that highlights the zero wages condition. Additionally, the wage percentage and total premiums will calculate correctly when any of the months are blank or null. | 2023 April Major 22.4.18 |
EFIN-98585 | 1095 Creation Issue with Covered Individuals During Hire Month | We corrected an issue with 1095 Creation of the covered individual record for an employee. When Hire Offset on the benefit group is First of Next Month, a new employee listed under Covered Individuals was being listed with a checkmark in the hire month. Now the first checkmark will appear in the month when coverage started. | 2023 April Major 22.4.18 |
EFIN-97116 | PA 1099 MISC and NEC CSV File Changes | The changes for the PA 1099 MISC and NEC CSV file are to print 35 columns for the correction file and 34 columns for the standard file, keeping the 35th column in the correction file blank. | 2023 April Major 22.4.18 |