VAC Configuration

Allow Non-Vendors to Request Registration

Determines what vendors can register for a Vendor Access Center account.

Allows any vendor with the district-specific VAC link to register, even if they are not an existing vendor. Approval of a registration of a new vendor will assign a vendor number. When a vendor selects Create Account, the page will display options to register as a new vendor or request to assign a Primary User.

Allows only existing vendors with an assigned vendor number in the Vendor List to register. When a vendor selects Create Account, the page will require a vendor number and Tax ID to register a Primary User.

Allow Vendors to Update Address / Contact Information

Controls the data display for address and contact information.

Allows vendors to submit requests to update contact information in their vendor records.

Data is displayed in VAC as read-only.

Allow Vendors to Update Doing Business As Information

Controls the data display for DBA information.

Allows vendors to submit requests to update DBA information in their vendor records.

Data is displayed in VAC as read-only.

Allow Vendors to Update EIN / SSN Information

Controls the data display for Tax ID information.

Allows vendors to submit requests to update Tax ID information in their vendor records.

Data is displayed in VAC as read-only.

Include EFT / ACH Information in Profile

Controls the data display for EFT / ACH information.

EFT / ACH details are displayed on the Company Information pages.

Data is not provided in VAC for the vendor.

Allow Vendors to Update EFT / ACH Information

Determines if vendors can submit updates of EFT / ACH information.

Allows vendors to submit requests to update bank information in their vendor records.

This option only appears if Include EFT / ACH Information in Profile is selected.

Data is displayed in VAC as read-only.

Include Vendor 1099 Information in Profile

Determines whether the 1099 Information page appears in the Company Details menu in VAC.

The Company Details menu includes a 1099 Information page on which the vendor can submit 1099 data updates.

The 1099 Information option is not in the Company Details menu.

Allow Vendor to Display Purchase Order Image

Determines if vendors can display purchase order attachments on the Purchase Orders or Payment History tabs.

The Purchase Orders tab displays attachment icons. The vendor can display, download, and print PO attachments from the Purchase Orders or Payment History tabs. A default attachment is populated.

PO attachments are not available on the Purchase Orders or Payment History tabs.

Allow Vendor to Display 1099 Forms

Determines if vendors can display 1099 form attachments on the Tax Documents page.

The Tax Documents page provides links to display 1099 form attachments which can be downloaded and printed. A default attachment is populated.

The Tax Documents page lists the years for which 1099s have been processed, but attachments are not available to display, download, or print.

Display 1099 Forms Through Year

Enter the most current year for which you want 1099 data to be available to vendors.

This option only appears if Allow Vendor to Display 1099 Forms is selected.

Not applicable

Not applicable

Allow Vendor to Display Check / Voucher Image

Determines if vendors can display check or voucher images on the Payment History tab. A default attachment is populated.

The Payment History tab displays attachment icons. The vendor can display, download, and print attachments. A default attachment is populated.

Attachments are not available on the Payment History tab.

Customer Display Name

Enter the name of your organization. The name appears on all page headers in VAC.

Not applicable

Not applicable

Include Quantity Received in Purchase Order Detail Display

Determine if the purchase order data of the number of items received appears for the vendor.

The number of items received, stored in the purchase order display table, will appear for the vendor on the Purchase Order detail page.

The quantity of items does not appear.

Fiscal Year to Display Open Purchase Orders

Enter the current or prior fiscal year. The Purchase Orders tab lists open purchase orders, and a vendor can associate an uploaded invoice with a purchase order.

Not applicable

Not applicable

Fiscal Year to Display Closed Purchase Orders, Invoices, and Payments

Enter the earliest year you want to display closed purchase orders, invoices, and payments. Items from the fiscal year entered through the current fiscal year are available on the associated tabs.

Not applicable

Not applicable

Allow Vendor to Upload W9 Form

Determine if vendors can upload a W9. A default attachment is populated.

An option to upload a W9 form appears during registration and on the Company Details page. A default attachment is populated.

Vendors cannot upload a W9 form.

Allow Vendor to Upload Invoices

Determine if vendors can upload invoices related to purchase orders.

An Upload Invoice button appears on the Invoices tab. A default attachment is populated.

Vendors cannot upload invoices. The Upload Invoice button does not appear.

Allow Vendor to Upload Delivery Documents

Determine if vendors can upload delivery documents related to an invoice.

If you allow vendors to upload invoices, the upload process displays an option to upload a delivery document. A default attachment is populated.

This option only appears if Allow Vendor to Upload Invoices is selected.

If you allow vendors to upload invoices and this option is cleared, Upload Delivery Document button does not appear. The vendor can only upload an invoice.

Attachment Extensions

Select the document file types that vendors can upload. Click the X button to remove an extension from the list.

Not applicable

Not applicable

File Size Limit (MB)

Enter a maximum file size for uploaded documents.

Not applicable

Not applicable