VAC Help Content
Use the Vendor Access Center (VAC) Help Content page to display and edit the help content provided to vendor users in VAC. Default content is provided. You can edit it to suit your organization's needs.
Menu Path
From the System Administration menu, select Administration. From the Vendor Access Center menu, choose Help Content.
Resources
A user must have security resource 5027 to have access to the Help Content page.
Edit Help Content
You can edit the help content on pages listed in the margin. You can navigate from page to page by using Next and Previous or by clicking the name of the desired page. To save changes, select Save and Close or select the User Management page and click Finish.
Welcome Message
The welcome message is displayed on the login page.
Default Welcome Message
Welcome to the PowerSchool Vendor Access Center.
If you have a VAC account, enter your credentials and click Sign In.
To register for VAC, click Create Account.
If you need a vendor number to register, contact the district for assistance.
Registration
Registration help content displays in a dialog box when a user clicks the Help question mark icon. Use the default text or edit it as desired.
Default Registration Help
New Vendor Registration
Enter your data on the following pages to request a new account in Vendor Access Center. You cannot submit a request without data in all fields marked Required. Other fields are optional.
You must enter either a Federal Tax ID (EIN) or Social Security Number along with the business name. You may upload a W9 form.
Use the Same as buttons to save time and copy data from one tab to the next.
Existing Vendor Registration
Enter your Vendor Number and Tax ID (SSN or EIN). The data must match a record in our vendor database.
Enter the credentials you want to use for Vendor Access Center.
Purchase Orders
Purchase Orders help content displays in a dialog box when the user clicks the Help question mark icon after selecting Orders and Invoices, then the Purchase Orders tab.
Default Purchase Orders Help
Use this page to review the details and status of your purchase orders. All information is read-only. Select the Filter to narrow your search by entering criteria. Remove a single criteria filter by clicking the X on the button. Click the filter icon to remove all criteria filters and display the full list.
Review general information about your purchase orders. Click the attachment link to display a PDF copy that you can download.
Status Key
Open: No payments have been made from the district.
Processing Payment: Invoice has been received. No check has been issued.
Partially Paid: The district has made a partial payment. Payments made can be displayed on the Payment History tab. You can filter for the purchase order number.
Closed: The purchase order has been closed.
Purchase Order Detail
Click the purchase order number link to display details about the selected purchase order:
Line number
Description
Quantity
Unit price
Total amount
Invoices
Invoices help content displays in a dialog box when the user clicks the Help question mark icon after selecting Orders and Invoices, then the Invoices tab.
Default Invoices Help
Use this page to review the details of your invoices. Select the Filter to narrow your search by entering criteria. Remove a single criteria filter by clicking the X on the button. Click the filter icon to remove all criteria filters and display the full list.
Uploaded invoices will be displayed until a payment is issued or until a district administrator rejects the invoice. You cannot delete an uploaded invoice. If you upload an incorrect document, upload the correct document and contact the district to reject the error.
Click Upload Invoice and fill out the fields and select the associated purchase order. Accepted file formats: .pdf, .doc, .docx, .jpg,. .gif, .xls, or .xlsx. If you have a delivery document or other supporting document, click Browse in the upload window to attach it.
Status Key
Uploaded: Invoice has not been reviewed by the district.
Processed / Pending: Invoice has been approved. No check has been issued.
Closed: Invoice has been paid or the purchase order was closed.
Payment History
Payment History help content displays in a dialog box when the user clicks the Help question mark icon after selecting Orders and Invoices, then the Payment History tab.
Default Payment History Help
Use this page to review the details of your payment history. Select the Filter to narrow your search by entering criteria. Remove a single criteria filter by clicking the X on the button. Click the filter icon to remove all criteria filters and display the full list.
Select a payment to review details. Click a document link in Attachments to display a purchase order, invoice, or check image (the file name will indicate the type of document). Documents are in .pdf format and you must have compatible software to display them.
Tax Documents
Tax Documents help displays in a dialog box when the user clicks the Help question mark icon on the Tax Documents page.
Default Tax Documents Help
Use this page to display, download, and print available 1099 tax forms. Documents are in .pdf format and you must have compatible software to display them.
Company Details
Company Details help displays in a dialog box when the user clicks the Help question mark icon on the Company Details page.
Default Company Details Help
Use this page to submit edits for your company's vendor record to the district administrator. Primary contact information cannot be changed. To change the primary user, go to User Management.
Submit edits to purchasing, accounts payable, and payment details such as activating electronic payments and providing bank information.
User Management
User Management help displays in a dialog box when the user clicks the Help question mark icon on the User Management page.
Default User Management Help
Use this page to create a new user for your company or change the primary user. Only the primary user can see the User Management page. You can also edit user details such as name, job title, and phone number.
To change the primary user, select a user not marked as the Primary User and select Set as Primary User on the user record. Your admin privileges will be removed and assigned to the new primary user.