VAC Vendor Management

Use the Vendor Management page to display and edit Vendor Access Center (VAC) user records.

Menu Path

From the System Administration menu, select Administration. From the Vendor Access Center menu, select Vendor Management.

Resources

A user must have security resource 5028 to have access to the Vendor Management page.

Vendor Management

The Vendor Management page may open to the last page used.

Columns

Column	Definition
Approval Status	Indicates if there are pending edits to be processed on the Vendor Access Approvals page. Pending: Changes need to be approved. Approved: No changes since prior approval.
Vendor Name	Name of the vendor. The record is pending registration approval if the vendor name is plain text. You cannot open the record.
Vendor Number	Assigned vendor number from the Vendor List. If no vendor number appears, a new vendor has submitted a registration. A vendor number is assigned in the Vendor Access Approval process.
Account Creation	The date that the vendor record was created. If the vendor name is plain text, the Account Creation date is the date the registration was submitted.
Primary User	The name of the primary contact for the vendor assigned in the Vendor Access Center, if one exists.

Arrange Results

Click a column header to sort data in ascending or descending order or to clear the sort.
Use the Filter to find specific results. Results will include all records that match the entered character string regardless of its placement in the selected data type. For example, if you select Vendor Number and enter 1, all records with a 1 in the vendor number are listed, not limited to vendor numbers that begin with 1. Add additional characters to reduce results.

User List

Use the Vendor Management User List page to manage user data for a vendor. Use Actions to make a user active or inactive or remove the user from the list.

Legacy VAC used different validation. If you have records that were migrated from legacy VAC, you may need to edit data before removing a user. Messages will indicate required edits, for example changing a phone number to format XXX-XXX-XXXX.

Columns

Column	Definition
Status	Active: The user can log in to Vendor Access Center. Inactive: The user cannot log in to Vendor Access Center, but user data is maintained. The record can be reactivated by an PowerSchool ERP user or by the vendor's primary user on the VAC User Management page.
First Name/Last Name	The user's first and last name
Username	The user's registered username
Primary User	A check icon indicates which person is the primary user for the vendor. If no users display a check, then no user has administrative access in VAC. It is recommended to assign a primary user. A primary user has a User Management page in VAC.
Job Title	The job title of the user
Creation Date	The date that the user record was created
Last Login	The date that the user last logged in to VAC
Actions	Activate User: Reactivate an inactive user record. Inactivate User: Maintains the user data so the record can be activated at a later time but prevents the user from logging in to VAC. Remove User: Deletes all user data. Cannot be undone. If a user is removed in error: The vendor's primary user can add the user on the VAC User Management page. If the primary user was removed in error, they can use the Create Account: Primary User (Existing Vendor) option on the VAC login page to re-register. The registration must be approved by a district administrator on the Vendor Access Approvals page. If a vendor employee reports that the primary user has left the company, a district administrator can remove the primary user and instruct the vendor employee to use the Create Account: Primary User (Existing Vendor) option on the VAC login page to register a new primary user. The registration must be approved by a district administrator on the Vendor Access Approvals page.

User Details

Select a contact name from the User List to open a panel and edit user details.

Fields

Field	Description
Username	A read-only field that displays the user's registered username
First Name	The user's first name
Last Name	The user's last name
Job Title	The user's job title
Phone Number	The user's phone number
Email Address	The user's email address
Set as Primary User	Gives the selected user Primary User privileges This option will be inactive on the record of the existing Primary User. When you select and save this option, it immediately assigns Primary User privileges to the selected user. If the prior primary user logs out (or is currently logged out) or refreshes the browser, the VAC User Management menu is no longer available. When the selected user logs in, the VAC User Management menu will appear.