Batch Manual Checks Processing

Use this option to enter manual check records into batch files that you can review and later post to Fund Accounting Batch entry.

Following are the advantages of using batch processing instead of online manual check entry:

You can identify data entry errors before the manual checks are posted.
You can better control the way records are grouped for reporting purposes.

Use the Batch Manual Checks option to:

Create a batch file to store manual checks for future review and posting.
Add manual checks to an existing batch.
Review, change, and delete batch manual check records as needed.
Generate the Batch Manual Check Edit List, which shows the records in a batch.
Release and post batch manual check records.

Manual checks with characters in their check numbers cannot be printed. You can only use integers in check numbers.

Menu Path

From the Fund Accounting menu, select Entry & Processing. From the Vendor Checks menu, select Batch Manual Checks.

Batch Manual Checks Pages

The Batch Manual Checks option enables you to access the following pages:

Batch Manual Checks Page	Lists existing manual check batch files. When you select a batch, the manual checks it contains display in the page's lower list section. From this page, you can access the Batch Manual Check Entry page. For details, refer to Batch Manual Checks Page.
Batch Manual Check Entry Page	Enables you to add, view, and update batch manual check records. This is also the page you use to create a new batch file. For details, refer to Batch Manual Check Entry Page.

System Processing

The system processes batch manual checks in the same way it processes checks entered with the Manual Checks option.

When you enter a batch manual check, the system performs the same payment and budget monitoring as with manual checks that were entered online.
When you post batch records to Fund Accounting, the system creates ledger and transaction records in the same way as it does when manual checks are completed.

Hold Check Field

Batch manual check records include a Hold Check checkbox that you can view and update in the Batch Manual Check Entry page. This field determines whether the check record can be posted to Fund Accounting.

If the box is selected, then the record is on hold and cannot be posted to Fund Accounting.
If the box is cleared, then the record can be posted to Fund Accounting.
When you add a new manual check to a batch file, the system automatically selects the Hold Check field but does not display it.
If you want to clear a check's Hold Check field, you have two options after the record has been added and saved:
You can access an individual check in the Batch Manual Check Entry page, clear the Hold Check field, and then save the update by clicking OK.
You can clear the Hold Check fields for all records in a batch using the Post/Release item in the Batch Manual Check Entry page. This option allows you to either release the batch's check records or both release and post the checks. The posting process also posts checks whose Hold Check fields were previously cleared.