Calculate Projected Depreciation

Menu Path: Fixed Assets > Entry & Processing > Fixed Assets > Asset Information > click Depreciate

The Calculate Project option enables you to calculate projected depreciation up to a year in the future without posting it. The option also generates a report showing the calculations, as well as an exceptions report listing assets whose depreciation cannot be posted.

You should run this option for an asset or group of assets before posting their information with the Post Depreciation option. This enables you to review the projected depreciation information and make any necessary corrections before attempting to post.

For details on how the system processes depreciation, refer to Depreciation Process.

Calculate Projected Depreciation

Choose the Asset Information page.
Enter criteria identifying the records to list, then click Find. To run an advanced search, select Advanced.
If you only intend to depreciate an individual asset, select the asset in the List Section.
Click Depreciate.
Select one of the following:
- All to depreciate all assets listed on the Asset Information page.
- One to depreciate only the asset selected.
Complete the fields as needed. For this projection, you must select Calculate Project.
Click OK.
If the system finds fatal exceptions, you must either correct them or repeat this procedure and select different assets in Step 2.
If the system finds other exceptions, a dialog listing the number of exceptions displays.
- Click Yes to enter your settings for the Exception Report, then click OK to generate the report. The report default file name is postexcp.rpt. After the report runs, proceed to Step 10.
- Click No to proceed.
Enter your report settings.
Click OK. The default file name is depdetal.rpt for the Detail report and depsummy.rpt for the Summary report.

Fields

Field

Description

Depreciation Information

Select Calculate Project.

Depreciate assets up to and including

Select the Month (1-12) and Year through which the system should calculate projected depreciation. You can calculate depreciation up to one year in the future.

Report Type

Select:

Detail - The Detail report lists asset ID and description, asset life, depreciation method, initial cost, projected depreciation, current year-to-date depreciation total, and the accumulated depreciation for each asset processed.
Summary - The Summary report lists the total initial cost, projected depreciation, current year-to-date depreciation, and accumulated depreciation for each department and for each category within each department. It concludes with totals for the entire report.

The report is sorted by department and category for both formats.