Encumbrance Status Reports

Use this option to audit encumbrance transactions. The report only includes encumbrances that are still open. You will not see encumbrances that are closed or that have final payment recorded.

The status report uses a summary format that includes sales tax, use tax, original encumbrance amount, changes to the original amount, payments, and the balance. To view a detail report that covers this information, refer to Encumbrance Activity Reports .

The report's default file name depends on the sort order selected: encstat1.rpt if sorted by Encumbrance Number, encstat2.rpt if sorted by Encumbrance Number, or encstat3.rpt if sorted by Cost Center.

For the standard procedure for generating financial reports, refer to Financial Report Menus.

Menu Path:  Fund Accounting > Reports > Financial Statements > Encumbrance Status Reports

Sort Options

The Encumbrance Status Reports page's Sort Options section includes radio buttons for sorting the report by Encumbrance Number, Organization, or Cost Center (organization/account). Except for the following differences, all of the sort options function the same:

• If you select the Encumbrance Number radio button, you can access the Subtotal by Encumbrance checkbox after you complete (or tab past) the Date Encumbered field. This field is not accessible with the other sort options.
  Selecting the check box provides a subtotal for the items charged under each encumbrance. Otherwise, the only total provided is a report total.
• If you select the Organization radio button, the Sort item displays on the Action Bar to provide you with additional options for sorting the Organization version of the report. You can also use this item to define additional totals and page breaks.

Report Titles

The titles of these reports are determined by the Encumbrance title in your Fund Accounting Profile. For example, if your Encumbrance title is Purchase Order, the report title is Purchase Order Status Report.