Fixed Assets Profile

On this page:

Menu Path: System Administration > Administration > Profiles > Fixed Assets Profile

The Fixed Assets Profile maintains system-wide values, including:

Organization Name
Report Header Information
Asset Numbering Conventions
Fiscal Year Date Settings
Acquisition Interface Criteria
User-Defined Fields and Windows

Action Bar Item

Defined Windows displays the page where you can add or update user-defined windows and their fields.

Fields

The Fixed Assets Profile page has four sections:

Client Information
General Information
User-Defined
Capital Accounts.

Client Information Section

Use this section to enter identifying information for use in Fixed Assets reports:

Field	Description
Client	Organization name as it should appear in the header of Fixed Assets reports. Character/40
System	Title of the software package. Character/40
Company	The software vendor that supplied this package. Character/40

General Information Section

Use this section to define the numbering of asset records and enter fiscal year information:

Field	Description
User Assigned Asset ID	Select this checkbox to assign asset IDs manually. Leave this field blank for system-assigned IDs.
Next Asset ID	The number assigned to the next asset record added if you use system-assigned asset IDs. Enter a starting number when initially setting up the Fixed Assets Profile. If the User Assigned Asset ID checkbox is not selected, this field updates automatically as you create asset records.
Current Fiscal Year	This setting determines the year the system updates in the GASB table for tracking asset costs.
Fiscal Year Start Date	Use this date to calculate asset depreciation. Update it through the Fixed Assets Year-End Processing option.
Fiscal Year End Date	This date is relevant for Fixed Assets report options.

User-Defined Section

This section lets you set up titles for the five user-defined fields available on the Asset Detail Information page General tab:

Field

Description

User-Defined Field Title (1 - 5)

Titles for each of the five user-defined fields available in standard Fixed Assets records. Character/15

If you use the Fixed Assets Communicator module, then you should label the first user-defined filed with the title Room #, and the fifth user-defined field should have the title Old Asset ID #. The corresponding columns in the Asset Upload file are defined to store this data.

Room # is often tracked in third-party auditing software, and the Old Asset ID # lets you keep track of cases where an asset record number changes when you transfer its information from an outside system into Fixed Assets.

Capital Accounts Section

Use this section to set up ranges for accounts and corresponding dollar amounts to flag purchase order items and non-purchase order payments as potential fixed assets and save them to the Acquisition Interface table. For each range, you can also decide whether asset records should be considered capital (depreciable) or non-capital (inventory) assets.

To access this section, click OK while you are in one of the Fixed Assets Profile page's other three sections.

Field	Description
Minimum Account	Account code at the low end of the account range being defined. For example, if the account range is 410 to 450, enter 410.
Maximum Account	Account code at the high end of the account range being defined. For example, if the account range is 410 to 450, enter 450.
Minimum Amount	Low dollar amount associated with the account range. For example, if the dollar range for an account range is $500 to $5,000, enter 500.00.
Maximum Amount	High dollar amount associated with the account range. For example, if the dollar range for an account range is $500 to $5,000, enter 5000.00.
Capital	Capital asset setting that applies to records in the defined account and amount ranges. Select Yes, if the asset record's Capital Asset checkbox should be selected by default. Select No, if the asset record's Capital Asset checkbox should be blank. A capital asset is any item that needs its depreciation tracked. These assets also must be tracked in the GASB table. Non-capital assets are not depreciated and do not update the GASB table.