Payable Templates Page

Use this page to display the standard payable templates that have been set up in your database.

From this page, you can:

• Display the Template Payable page, where you can list and access the standard payables stored in a selected template.
• Display the Template Entry page for adding new templates and adding standard payables to existing templates.

Besides being able to delete templates in the Payable Templates page, you also can generate a report listing existing templates and the payables they contain.

Menu Path

From the Fund Accounting menu, select Entry & Processing. From the Payable Entry menu, select Standard Payables.

Action Bar Items

Template Payables Edit List

The Template Payables Edit List report provides the following information for each payable in the template:

• Identifying information, such as payment description, purchase order reference, and invoice number.
• Accounting distribution.
• Vendor information and vendor check/payment settings.
• Payable amount, including discount and taxes.
• System warnings associated with the record.

Following are the procedures for generating a templates report, posting template records to Fund Accounting, and deleting template records. For the procedures for listing, adding, and updating templates, refer to Template Payable Page, Template Entry Page, and Payable Template Page.

Generate the Template Payables Edit List

1. Select Fund Accounting > Entry & Processing > Payable Entry > Standard Payables.
2. To generate the report for an individual template, select the template, and then click Print.
   or
   To generate the report for all templates displayed, click Print Multiple Batches on the Action Bar.
3. In the Print window, specify how to generate the report, and then click OK. The default file name of the report is standpay.rpt.

Post Template Records to Fund Accounting

1. Review information for the template you want to post by generating the Template Payables Edit List. For the steps for generating the report, Edit List, refer to the previous procedure.
2. Make changes to payable records in the template as needed. For information, refer to the Template Payable Page.
   In particular, review the Hold field setting for each payable in the template:
   
   • Make sure that the Hold field is not selected for each template payable you want to post.
   • To place a posting hold on a standard payable, make sure the record's Hold field is selected.
3. If you need to change the fiscal year period and/or transaction date for the payables you are about to post, use the Payable Templates page's Set Period item.
   For details, refer to the General Ledger.
4. In the Payable Templates page, select the template you want to post, and then click Post.
5. Enter the due date for the payables you are posting from the selected template, and then click OK.
   A message displays, asking you to confirm that you want to post payable records for the template.
6. Click OK to confirm your selection. The system displays the Template Post Results page which shows you the payable records that posted, those that were sent into the approval process, and those that were kept on hold due to a data conflict.
7. Click OK to close the Post Results page and return to the Payable Templates page.
   • You can access standard payables routed for approval by selecting the Batch Accounts Payable option. The system stores the record in a batch file identified by the control number from the standard payable. For details, refer to Batch Accounts Payable List Page.
   • You can use the template's control number to search for and view the posted records in Change Accounts Payable Page.
   • You can issue checks to vendors for the posted records in Vendor Checks.

Delete a Template and All Its Records

1. Select Fund Accounting > Entry & Processing > Payable Entry > Standard Payables.
2. Select the template you want to delete.
3. Click Delete.
4. In the Confirmation dialog, click Yes.