Payment History Page
Use this page to display payment records for the current vendor. Each summary record includes the following information for a payment transaction:
Due Date | Check Date | Payment Amount |
Invoice Number | Check Number | Transaction Type |
PO Number | Description |
You also can access additional pages to view complete detail on the transaction.
Menu Path: Fund Accounting > Reference Tables > Reference Tables > Vendor List > search for and select a vendor > click Payments on the Action Bar
Action Bar Items
From the Payment History page, you can display two additional pages using the following Action Bar items. These items display after you search for vendors' payment records:
Detail | Displays the Transaction Detail page, which provides complete information on a selected transaction. |
Totals | Displays the Payment Totals page, which provides the total payment amount and check amount for the invoice and vendor check associated with a selected transaction. |
Viewing a vendor's payment history
- Select Fund Accounting > Reference Tables > Reference Tables > Vendor List to display the Vendor Information page.
- In the Search Criteria section, enter criteria identifying the records to list, and then click Find. To run an advanced search, use the Advanced button.
- In the List section, select a vendor.
- Click Payments to display the Payment History page.
- In the page's Search Criteria section, enter criteria in Year, PO/Encumb, Invoice, and Check Number fields.
- Click OK to display the vendor's payment transactions.
- Use the following procedures to view additional details on transactions.
Viewing details on a payment
- In the Payment History page, select a payment, and then click Detail on the Action Bar.
In the Transaction Detail page, you can view other information related to the transaction by clicking the following items on the page's Action Bar:
More Info...
Displays the Purchase Order Detailed Listing page if you are viewing a transaction associated with a purchase order. This item does not display for other types of vendor transactions.
Approval Status
Displays the Payable Approval Status page for payments that required accounts payable approval. This option does not display for other types of transactions.
In addition, the following item displays on the toolbar:
View Attachments
Displays the Attachments page, which stores documents and other files that have been attached to the transaction record.
Click Back to return to the Payment History page.
- To view invoice and check totals for a transaction, select the appropriate payment, and then click Total on the Action Bar to display the Payment Totals page.
Click Back to return to the Payment History page.
Fields
Payment History Page
Search Criteria Section
Field | Description |
|---|---|
Year | Fiscal year associated with the transaction. |
*PO Or Encumb* | Number of the purchase order or encumbrance associated with the payments. |
Invoice | Number for the vendor invoice associated with the payments. |
Check Number | Number for the check associated with the payments. You can use query symbols in the PO/Encumb, Invoice, and Check Number fields to search for multiple transactions.
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