Post Cleared Vendor Checks

Use this option to record vendor checks that have been cleared by the bank. This option clears vendor checks based on selection criteria you enter in the Post Cleared Vendor Checks page.

• Using your criteria, the system updates the Transaction Ledger's Cleared field for each check record you select.
• Once marked cleared in the system, a vendor check cannot be voided.
• To verify that the correct checks cleared, you can run the Outstanding Checks report at Fund Accounting > Reports > Accounts Payable Reports > Outstanding Checks Report. The report allows you to limit print results based on whether a check was cleared. For details, refer to the Accounts Payable Reports.
• If you receive a data file from your bank for the checks you issued, you can use the Reconcile Checks from File option. This option clears vendor checks by reading the bank data file and looking for records with a Clear Date. For details, refer to Reconcile Checks from File.

Menu Path:  Fund Accounting > Entry & Processing > Vendor Checks > Post Cleared Vendor Checks

Recording Cleared Vendor Checks Using Selection Criteria

1. Select Fund Accounting > Entry & Processing > Vendor Checks > Post Cleared Vendor Checks to display the Post Cleared Vendor Checks page.

2. Complete the fields in the Posting Criteria section. Refer to the Fields section below.

3. Click OK to initiate system processing. The system searches the Transaction Ledger for vendor check records matching your criteria.
   When it completes the search, the system displays a confirmation dialog showing the number of checks selected and the total dollar amount of those checks in the Post Cleared Vendor Checks page's Posting Results section.

4. Review the information for the selected check records. To continue with the check-clearing procedure, click Yes in the Confirmation.

   • If you are clearing a single check, the system updates the check's transaction record and returns you to the Post Cleared Vendor Checks page.

   • If you are clearing a range of checks, proceed to Step 5.

5. The system displays the Post Cleared Vendor Checks listing page, which shows all the vendor check records you selected.
   A checkbox displays next to each selected vendor check:

   • Leave the checkbox selected for each vendor check you want to clear.

   • If you do not want to clear one of the selected records, clear the checkbox.

6. When you finish selecting the records to clear, click OK. A standard Print page displays so you can define print settings for the AP Post Cleared Checks Log.

7. Select the report destination and define additional print settings as needed. The default file name for the report is chkprclg.rpt.

8. When you finish defining print settings, click OK. A second Print page displays so you can select a destination for the error log.

9. Select the report destination and define additional print settings for the error log. The default file name is chkerrlg.rpt.

10. Click OK to prompt the system to clear the checks and generate the reports. The error log only prints if one of the selected checks is not cleared.

Fields

Posting Criteria