Purge Retired Assets

Menu Path:  Fixed Assets > Entry & Processing > Periodic Routines > Purge Retired Assets

Use the Purge Retired Assets option to purge fixed asset records that have been retired.

• To retire an asset, use the Asset Information page's Retire item.
• In accordance with CAFR (Comprehensive Annual Financial Reporting) requirements, you cannot purge assets that were retired during the current fiscal year.

Purge Retired Asset Records

1. Choose the Purge Retired Assets page.
2. Select a purging method:
   • Asset/Retire Date
   • Thru Retire Date
3. Click OK.

4. Enter criteria to select the records to purge. The fields that display depend on your selection in Step 2:

   1. If Asset/Retire Date is selected: 

      • Purge Records for Assets - References the records' Asset ID's. To enter a range of assets, use the colon symbol between the lowest and highest ID numbers, for example, 10001:10010. You also can search for the records to purge by clicking Lookup to display the Query Assets page.
      • Date of Retirement - References the records' Disposal Dates. You can use the greater than (>) and less than (<) symbols in your entry. For example, <01012018 selects records retired before January 1, 2018.
        
   2. If Thru Retire Date is selected:
      
      • Purge Asset(s) Retired Thru - References the records' Disposal Dates. The system selects records retired on or before the date entered.
        
5. Click OK.
6. Click Yes.
7. Enter your settings for generating the Fixed Assets Purged Retired report, then click OK. The report default file name is purassts.rpt.
8. Click Yes.
9. Click OK.