Releasing and Posting Batch Budget Adjustments

Use the Release/Post item in the Batch Budget Adjustments page to release and post adjustment records for a selected batch file.

If you use approvals, this item routes the selected file to the approval process. After a record is fully approved in the Approve/Deny Budget Adjustments option, the system posts it automatically. For additional details, refer to Approve/Deny Budget Adjustments.

Menu Path:  Fund Accounting > Entry & Processing > Budget Ledgers > Batch Budget Adjustments

Releasing and Posting a Batch File

1. Select Fund Accounting > Entry & Processing > Budget Ledgers > Batch Budget Adjustments to display the Batch Budget Adjustments page.
2. In the upper list section, select the file you want to process, and then click Print Multiple Batches or Print to generate a report on the file, as described in the section on Generating Batch Budget Adjustment Reports.
   If needed, update the file, following the procedures to add, change, and delete adjustment records.
3. In the upper list section, select the file again, and then click Release/Post.

4. In the Release/Post page, select one of the following radio buttons:

   Release Only	Releases a batch file by changing its Status from Hold to Open.
   Post Only	Posts a batch file that was previously released or routes it for approval.
   Release and Post (default)	Releases a batch file that has not been released, then either posts its adjustment records to Fund Accounting or routes it for approval.

5. Click OK .
6. The next step depends on your selection in Step 4:
   • Click Yes to release the batch. A message displays indicating the batch has been released. Click OK to end the process.
   • If you selected Post Only or Release and Post in Step 4 , the Release/Post Batch dialog displays. Click Yes to display a Print page.
7. In the Print page, select a destination for generating an error log, then click OK. The log's default file name is postadje.rpt.
   The Post Batch Budget Adjustments Error Log shows errors encountered in posting the batch. If there are no errors, the report does not print.

• • If the batch file's records did not require approval, a page displays with the message Transactions Posted Successfully. Click OK to end the process.
  • If the batch file's records required approval, the message Records routed for approval displays in the lower left-hand corner of the Batch Budget Adjustments page. For the additional procedures required for posting the file, refer to Approve/Deny Budget Adjustments.