941 Quarterly Federal Tax Return - Load Data
Use the 941 Quarterly Federal Tax Return - Load page to specify the parameters for loading payroll data and generating 941 tax return information for a specific quarter.
Modified percentages are only retained while you are still in the Load option. If you exit the 941 Quarterly Federal Tax Return page and then reaccess the option, your percentages will reset to the defaults from the FICA Tax and Deduction tables.
These percentages are only used for the 941 Quarterly Federal Tax Return report. They are not used for the FICA, Medicare, or Federal Tax reports.
On the 941 Quarterly Federal Tax Return - Load page, review the percentages to be used for the load process.
If the percentages are not correct, or if you need to load data for a prior quarter that used different percentages, select Modify Percentages and refer to 941 Quarterly Federal Tax Return - Load - Modify Percentages.
Refer to the Field descriptions and enter or select the required information.
Select Accept.
If data for the selected quarter for the same Federal Tax ID is already loaded, select Yes to delete and reload the data.
Field descriptions
The following table describes the fields on the 941 Quarterly Federal Tax Return - Load page.
Field | Description | Data source and Valid values |
|---|---|---|
Employee FICA Percentage | The employee portion of the Social Security tax percentage. This field is view-only. | The field value is retrieved from the Employee FICA Percentage field on the 941 Quarterly Federal Tax Return - Load - Modify Percentages page. |
Employer FICA Percentage | The employer portion of the Social Security tax percentage. This field is view-only. | The field value is retrieved from the Employer FICA Percentage field on the 941 Quarterly Federal Tax Return - Load - Modify Percentages page. |
Employee Medicare Percentage | The employee portion of the Medicare tax percentage. This field is view-only. | The field value is retrieved from the Employee Medicare Percentage field on the 941 Quarterly Federal Tax Return - Load - Modify Percentages page. |
Employer Medicare Percentage | The employer portion of the Medicare tax percentage. This field is view-only. | The field value is retrieved from the Employer Medicare Percentage field on the 941 Quarterly Federal Tax Return - Load - Modify Percentages page. |
Employee Medicare Additional Percentage | The Additional Medicare Tax percentage for high earners. This field is view-only. | The field value is retrieved from the Employee Medicare Additional Percentage field on the 941 Quarterly Federal Tax Return - Load - Modify Percentages page. |
Employee Medicare Additional Gross | The wage threshold above which the Additional Medicare Tax applies. This field is view-only. | The field value is retrieved from the Employee Medicare Additional Gross field on the 941 Quarterly Federal Tax Return - Load - Modify Percentages page. |
Reporting Year | The calendar year for which you are loading 941 data. | Not applicable |
Reporting Quarter | The quarter for which you are loading 941 data. | Valid values:
|
Employer Federal Tax ID | The nine-digit Employer Identification Number (EIN). | The values in the drop-down list are retrieved from the 941 Quarterly Federal Tax Return - Employer Setup page. |
Check Issue Date Range | The range of check issue dates to include in the 941 load. | Not applicable |
Check Void Date Range | The range of void dates for voided checks to exclude from the 941 load. | Not applicable |
Pay Run(s) | The pay run(s) to include when counting employees for Box 1 of Form 941. To enter multiple pay runs, use the pipe symbol to separate the pay runs. For example, A12|B12|C12. | Not applicable |