Application Section - Applicant Selection Page

The Application section is one of the lists on the Applicant Details page. The section displays a link to the Applicant Selection page, where Human Resources staff members can disposition an applicant, add interview information, and recommend an applicant for hire.

Menu Path:  Human Resources > Entry & Processing > Recruitment > Applicant Overview > search for an applicant > click the Pencil icon in the applicant's Edit column to display the Applicant Details page > select an application in the Postings Applications section > click the Applicant Selection link in the Application section

Following are the procedures for dispositioning an applicant, adding or editing interview information, and recommending an applicant for hire.

Dispositioning an applicant

1. Select Human Resources > Entry & Processing > Recruitment > Applicant Overview to display the Applicant Overview page.

2. In the Search Criteria section, enter criteria identifying the applicants to list, and then click Find.

3. In the Edit column, click the Pencil icon for the applicant.

4. In the Applicant Details page's Posting Applications section, click an application's Select link.

5. In the Application section, click the Applicant Selection link.

6. On the Applicant Selection page, select a Disposition Code checkbox from the codes listed. These are populated from the Disposition Code table in the Recruitment reference tables.

7. Enter a disposition comment in the Comment field.

8. Click Submit Disposition to submit the disposition.
   A confirmation will display and the applicant will be successfully dispositioned.

Adding and editing interview information

1. Select Human Resources > Entry & Processing > Recruitment > Applicant Overview to display the Applicant Overview page.

2. In the Search Criteria section, enter criteria identifying the applicants to list, and then click Find.

3. In the Edit column, click the Pencil icon for the applicant.

4. In the Applicant Details page's Posting Applications section, click an application's Select link.

5. In the Application section, click the Applicant Selection link.

6. In the Applicant Selection page, if this is the first round of interviews, select the Selected for Interview checkbox in the Interview section.

7. Click Add Interview. A blank line will display in the Interview section for adding details of the interview

8. In the Date field, enter the date of the interview.

9. In the By field, enter the employee who conducted the interview. Click the Search icon to search for the employee.

10. If this is the first interview being added, the number 1 will default into the Round field. For additional interviews, use the field's drop-down list to specify the interview round the applicant has completed. Up to five rounds of interviews can be added.
    The interview information can be updated at any time during the interview period.

11. Add a Score, Status, and any Comments about the interview.

12. When all the information has been added, click Submit Interview(s) to save the interview information. This will set the application status to Interview.

Recommending an applicant for hire

1. Select Human Resources > Entry & Processing > Recruitment > Applicant Overview to display the Applicant Overview page.

2. In the Search Criteria section, enter criteria identifying the applicants to list, and then click Find.

3. In the Edit column, click the Pencil icon for the applicant.

4. In the Applicant Details page's Posting Applications section, click an application's Select link.

5. In the Application section, click the Applicant Selection link.

6. In the Applicant Selection page, select the Recommend to Hire checkbox. The application cannot have a status of Pending or Submitted to be recommended for hire.

7. To submit the recommendation for hire to the appropriate Human Resources staff member, select the Recommend to Hire checkbox.

8. If applicable:

   • Select the checkbox for the Offer Extended, and enter the date in the Sent field.

   • Select the checkbox for the Offer Accepted, and enter the date in the Received field.

9. If the date the applicant is available to start differs from the Tentative Start date on the job posting, select the checkbox for the Official Start, and enter the date in the First Day field.

10. Click Submit Recommendation.
    Based on the settings in the Hire Process Email Setup page, an email may be sent to other Human Resources staff members indicating that the applicant has selected the position, that there is a start date that differs from the job postings, and that the applicant has been recommended for hire.
    If there are other applicants that were recommended for hire or have been hired and the count of those other applicants is equal to the requested positions for the job posting, the message The maximum number of persons already recommended or hired will display, and the recommendation cannot be submitted.
    Once the application has the status of Recommended for Hire, the Pre-Employment Checklist, Applicant Recommendation, and Employee Checklist links will be available in the Application Section.

Fields

Following are descriptions of the fields in the Disposition, Interview, and Recommend to Hire sections.

Disposition Section

Interview Section

Recommend to Hire Section