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Approval Report

Use this report option to view the approval status for selected Time Entry timecards. You can limit the report based on employee number, Time Entry department, pay week starting date, approval status, supervisor ID, and pay run code for posted records.

The report can be generated in two formats:

  • Summary Report - Lists the selected timecard records showing identifying information for the employees, starting dates for their timecards, total hours worked, approval status, and supervisors.

  • Detail Report - Provides added descriptive information for the employee's supervisor and Time Entry department and provides the pay run code for posted timecards.

Menu Path:  Human Resources > Reports > Time Entry > Approval Report

Generating the Time Entry Approval report

  1. Select Human Resources > Reports > Time Entry > Approval Report to display the Time Entry Approval Report page.

  2. In the Time Entry Approval Criteria section, enter criteria identifying the records to include in the report.

  3. In the Report Setup Option section, enter your selections, and then click OK.

  4. In the Print window, specify how to generate the report, and then click OK. The report's default file name is timrptap1d.rpt for the detail format and timrptap1s.rpt for the summary format.

Fields

Time Entry Approval Criteria Section

Field

Description

Employee Number

Enter a specific employee's ID, or leave this field blank to include all employees, depending on your other criteria.

T/E Department Code

Select a specific Time Entry department, or leave the field blank for all departments.

Week to Print

Select a specific pay week starting date, or leave the field blank if you do not want to limit based on date.

Approval Status

Determines the records that will be included in the report based on their status.

Select:

Pending Full Approval - Timecard is not yet fully approved.
Approved - Timecard is completely approved but has not yet been posted to a pay run.
Posted - Timecard has been posted to a pay run.
All Records - Timecards are included regardless of approval status.

Supervisor Employee #

Enter a specific supervisor's employee ID, or leave this field blank to include all supervisors, depending on your other criteria.

Pay Run

Enter a code for a specific pay run, or leave the field blank to include timecards regardless of pay run.

Report Setup Options Section

Field

Description

Detail Or Summary Report

Defines the report's format.

Select:

Detail Approval Report
Summary Approval Report

Report Sort Order

Defines the report's sort order.

Select:

Employee Number
Last Name
First Name
Department Code


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