Approving a Job Posting (External Applicant)

When the user defined on the approval group setup for workflow task 121 - Approve Posting Req Phase 1 or their delegate receives the Needs Approval notification, they will need to access the Posting Approval page to complete the approval. This page can be accessed by double-clicking the workflow activity on the Activities tab/panel, or by clicking the link in the email if the Include URL Link? field is selected on the Postings Email tab of the Recruitment Postings Workflow Configuration Profile.
This page can also be accessed by selecting Human Resources > Entry & Processing > Recruitment > Posting Approval.

The Posting Approval page will list all job postings that require approval for the user's approval level. The user or delegate can use the Search icon in the View column to access the Posting Details page to review the entire job posting.

The user or delegate can select the box with the Check in the column to approve the job posting, the box with the X in the column to deny the job posting, or the box with the Question mark in the column to flag the job posting as needing correction.

Once the selection is made, the user or delegate will click Save to complete the approval process.

When the approval process is complete, workflow sends one of the following notifications based on the approval action and the Workflow Configuration Profile Postings Forms tab setup:

• If the approval action was Approve and there are no other approvals required, the Approved email template is sent to the Requester (user that entered the job posting) and the Hiring Manager.

• If the approval action was Approve and there are additional levels of approval required, the Needs Approval email template will be sent to the user defined on the next lowest level of the approval group setup for workflow task 121 - Approve Posting Req Phase 1. For example, if there are three levels of approval, Level 3 would be the first to receive the Needs Approval email template. Once they approved the posting, the Needs Approval email template is sent to Level 2.

• If the approval action was Deny, the Denied email template is sent to the Requester (user that entered the job posting) and the Hiring Manager.

• If the approval action was Needs Correction, the Needs Correction email template is sent to the Requester (user that entered the job posting) and the Hiring Manager.