Assignments Page

Use this page to add, update, and monitor the assignments performed by the employees.

The application accesses this data while generating the EEO-5 reports about school districts. The page, which only applies if your site uses Position Control, is also helpful in tracking the employees' assignments in municipal governments.

Menu Path

From the Human Resources menu, select Entry & Processing. From the Employee menu, select Employee Information. On the Employee Information page, search for and select an employee record. On the Action bar, select Personnel Information, and select Assignments.

Page Sections

The Assignments page includes four sections:

Section	Description
Assignment Information	Enables you to record as many assignments as needed, including the percentage of time the employee spends on each and the day periods and locations that apply. This section applies to both school districts and municipal governments.
Additional Information	Enables you to tie the assignment to a job class, position, and Highly Qualified Teacher information. This section applies only to school districts.
Grade Level	Enables the school districts to indicate the grade levels that apply to an assignment.

Add an Assignment

On the Assignment page, click Add New.
In the Assignment field, select an assignment that the employee has performed. The drop-down list displays all records in the Assignments table.
Complete the remaining optional fields. For more information, refer to:
Click Accept.

Field Descriptions

Assignment Information Section

The first field in this section, Assignment, is required. The remaining fields are optional. This section applies to school districts and municipal governments.

Field	Description
Assignment	Code identifying an assignment, as defined in the Assignment Code Table. In school districts, assignments usually relate to the subject areas taught. This data is used in EEO-5 reports. In municipalities, besides positions, assignments can reference the employee's areas of responsibility.
Percent	Percentage of time spent on the assignment. Use decimal numbers for percentages. For example, 25% should be entered as .25 and 100% as 1.00. The column's total does not have to equal 100%.
Period	Day period that applies to the assignment. You can use a whole number up to 99 or a decimal number up to .9, but you cannot use whole and decimal numbers together. For example, you cannot enter 1.5. In school districts, this can be the class period when the employee teaches a subject or performs an administrative assignment. In municipalities, the starting hour can represent the period, though if you leave the field blank.
Location	Code identifying the work location associated with the assignment, as defined in the Location table. In the EEO-5 reports required of school districts, if an employee has no assignments entered, the report still lists a location for the employee. In this case, the system accesses the code entered in the Location field of the employee's Personnel Information page.
Primary Assignment	A checkbox indicating that the current Assignment record is for the employee's primary assignment. Select the checkbox if this is the primary assignment. Otherwise, leave it blank. Only one assignment can be designated as primary.

Additional Information Section

All of the fields in this section are optional. This section applies only to school districts that use it for Highly Qualified Teacher reporting.

Field	Description
Job Class	Code identifying a job class. The values in the drop-down list are retrieved from the Job Class Table.
Position	Code or title identifying a position. This field is not linked to Position Control. The limit is 12 characters.
Highly Qualified Area	Code identifying a qualification. The values in the drop-down list are retrieved from the Qualification Code Table. Select from the field’s drop-down list, which includes all records in this table.
Highly Qualified Reason	Code identifying qualification criteria. The values in the drop-down list are retrieved from the Qualification Methods Table. Select from the field’s drop-down list, which includes all records in this table.
Number of Classes	The number of classes taught by the employee under the current assignment. Select 0-9 from the drop-down list.

Grade Level Section

This section applies only to school districts.

Field	Description
Grade Level	Check boxes indicating the grade levels that apply to the assignment. Select the appropriate boxes from Pre-Kindergarten through 12th Grade.