Copy Bank Information to Vendor

The Copy Bank Information to Vendor option improves information accuracy for vendors who are employees. This feature allows for information on a vendor record to be copied from the employee's direct deposit deduction in Human Resources to the Vendor List in Fund Accounting for employees who are also vendors.
The procedure spans the following pages:

Menu Path: Human Resources > Reference Tables > Payroll > Deductions

Copying bank information to vendor's record

Select Human Resources > Reference Tables > Payroll > Deductions to display the Deduction Table page.
In the Search Criteria section, enter criteria identifying the records to list, and then click Find. To run an advanced search, use the Advanced button.
In the List section, select the desired direct deposit deduction, and then click OK.
In the Employee tab, select the Copy Bank Info to Vendor checkbox.
Note
Be sure that the Method field in the General tab is set to either P - Table % or R - Employee %. Only these types of records can be copied.
Click OK to save the record.
Select Human Resources > Entry & Processing > Employee > Employee Information.
In the Search Criteria section, enter criteria identifying the records to list, and then click Find. To run an advanced search, use the Advanced button.
Select an employee, and click OK to display the Employee Information detail page
On the Action Bar, click Payroll Information on the Action Bar, and then select Deductions to display the Employee Deductions page.
Click Add New, and then add a new direct deposit for an employee, or verify the bank information is accurate for the existing direct deposit.
Click OK to save the record.
Select Fund Accounting > Reference Tables > Reference Tables > Vendor List.
In the Vendor Information page, click Add New or select an existing vendor.
In the General Information section, select the Employee checkbox, and press <Tab> to display the Employee Lookup page.
In the Search section, search for and select the employee, and then click OK. This returns you to the Vendor Information page and inserts the employee's information in the appropriate fields.
In the EFT/ACH tab, select the Use Employee Bank Information checkbox.
The information will default from the employee's direct deposit record. Click OK to save the record.
Whenever the employee's direct deposit Bank tab is updated, the vendor's EFT/ACH information will be updated.

Deduction Table Page

Employee tab

Field	Description
Copy Bank Info to Vendor	Checkbox to copy bank information from the employee, who is a vendor, to the corresponding vendor account. Select the checkbox to copy the information.

Vendor Table page

EFT Or ACH tab

Field	Description
Use Employee Bank Information	Checkbox to copy bank information from the corresponding employee's record. Select the checkbox to copy the information. This field only displays if the employee has a direct deposit deduction record. The following fields will be automatically updated from the employee's direct deposit Bank tab when the information is copied:
Transaction Code	Setting indicating whether EFT payments to the vendor go into a checking or savings account. This setting also determines if you are submitting an actual payment or prenote data for verifying the vendor's direct deposit information.
Bank Code	Bank where the vendor's funds are routed, also known as the receiving depository financial institution in terms of Automated Clearing House (ACH) transactions. The system displays the bank's routing number in the display-only ABA Number field to the right after you select the appropriate record from the EFT Bank Codes table.
Account Number	Vendor's bank account number as it will appear in the ACH file you send to your bank.