Distribution Reports

Use this option to generate summary reports on the distribution of payroll data in the Fund Accounting System. Three types of summaries can be selected:

Organization Charge Summary	Generates three reports, providing the distribution of employees’ gross wages according to Budget Units and Funds: Organization Charge Summary, Organization Charge Summary - Totals, and Organization Charge Summary by Fund lists the wage distribution per Fund.
Benefit Charge Summary	Generates three reports on the distribution of employer-paid benefits: Benefit Charge Summary, Benefit Summary by Fund, and Employee Benefit Summary.
Project Charge Summary	Generates a report listing the gross pay amounts allocated to specific projects. This report only applies if you use project accounting.

You should retain these reports for auditing purposes.

Important

If you intend to run the Distribution Reports option by itself, you must run the Fund Accounting Interface option first.

Generating the distribution reports

Click Distribution Reports in the Pay Run Processing page to display the Distribution Reports page.
If you are using the Payroll Wizard, the Distribution Reports page displays when you finish running the Fund Accounting Interface option.
In the Select the Reports to Run section, select the desired report options, as listed above.
Click Next.
Each of the reports uses its own Print window. However, if you selected the Organization Charge Summary or Benefits Charge Summary option, a confirmation dialog displays first. The dialog does not display for the Project Charge Summary option. In this case, proceed to Step 5.
In the confirmation dialog:
- Click Yes to include data from manual and voided checks in the report.
- Click No to exclude this data.
  The standard Print window displays when you select one of these buttons.
In the Print window, enter your report settings, and then click OK.
Repeat Steps 4-5 for the other reports you selected. When the last report runs, the Payroll Encumbrance page displays.