Employee Groups

The approval group setup for Human Resources Workflows provides you with the ability to assign multiple employee groups for each workflow type. For Recruitment, the only Human Resources workflow used is Applicant Recommendation.

The Employee Group. Maybe have only one page for this feature) page allows you to add, delete, or edit employee groups that will be used by the Applicant Recommendation workflow.

The Employee Group report's default name is empgrprpt.rpt. For the procedures for searching for, adding, updating, deleting, and printing table records, refer to Standard Reference Table Procedures.

For more information on setting up and using employee groups, refer to the Workflow System manual.

Menu Path: System Administration > Workflow (Legacy) > Human Resources Workflow Tables > Employee Groups

Fields

Following are the descriptions of the fields in the Details, Rule Definitions and Approval Groups tabs. The Approval Groups tab is display-only and is not available when adding an employee group.

Details Tab

Field	Description
Employee Group ID	System-generated identification number for the employee group. The field defaults to Auto during add and is given the next available number when the employee group is saved.
Employee Group Name	The title of the employee group.
Description	A text field that can be used for more detailed information of the employee group.

Rule Definitions Tab

Field

Description

Area

Database table containing the field you want to include in your rule definition. Your selection determines the fields that display in the Item field.

Item

Database field you want to include in the rule definition. The fields that display are determined by the selection in the Area field. You will complete the statement by selecting the operator and field value(s) the system will use to look for matching records in your database table.

Operation

Search operator you want the system to use in combination with the field value(s) you enter in the next field. The operator determines how the system looks at the data in the field you selected as the Item.

For example, if you want the system to retrieve records with the values of 51, 52, 53, or 54 in the field specified, you would choose Is In (Comma Delimited) in the Operation field, then you would enter 51,52,53,54 as the field value.

Value

Value(s) which the system will use with the indicated search operator when looking at the field you selected from the Item drop-down list.

The Item and Operation fields determine how you will enter the Value. For instance, if you select a date field in the Item drop down list, you will need to enter your field value in the MM/DD/YYYY format. If you select Is In (Comma Delimited) in the Operation field, you will enter a series of values separated by commas.

If you select Between in the Operation field, then the Ending Value field will be accessible. You will enter a minimum value in the Value field and a maximum value in the Ending Value field. The system then returns records containing a value within the range you defined, including records with either the minimum or maximum value.

Note

The Value field is not accessible when the Is Missing or Is Not Missing operators are used.

Ending Value

The maximum value when Between is selected in the Operation field. Refer to the Value field description.

Grouping

Logical operator that determines how the system relates this rule definition statement to the next one. This field tells the system whether to group this statement with the next one and how to process each statement when a new one is created.

Choose one of the following options:

And	Includes this statement in the same group as the next one.
Or	Includes this statement in the same group as the next one.
And Group	Ends one statement group and begins a new one on the next line.
End	Indicates you have entered the last search statement. The last rule must contain this grouping.

Notes

Informational text for the rule.

Approval Groups Tab

The fields in this tab are display only. The employee group is linked to an approval group through the Approval Groups option. For more information, refer to Approval Groups.

Field	Description
Approval Group ID	System-generated identification number for the approval group.
Approval Group Name	The title of the approval group.
Workflow Type	The type of workflow the approval group is defined for.
Workflow Task	The task associated with the approval group.