Fund Accounting Interface

Use this option to create a batch file in Fund Accounting System's Automated Payroll Interface for distributing payroll expenses and liabilities. In addition, if your system generates automatic vendor payments and child support garnishment payments, the Fund Accounting Interface option creates the files in Batch Accounts Payable.

Important

If you have two pay runs with the same default end date, run the Fund Accounting Interface option for the first payroll, and then use the Automated Payroll Interface option to post it before interfacing the second payroll.

Posting Payroll Expenses to Fund Accounting

The Fund Accounting Interface option generates a batch file for posting payroll expenses to the Fund Accounting System. Similar files are created when you process checks with the Human Resources > Entry & Processing > Payroll > Manual Checks, Void Checks, and Adjustment Checks options.

These files are identified by control numbers that are based on the types of checks issued and the pay run's default end date. For example, for a default end date of 08/29/17, the system generates control numbers as follows:

Because of these naming conventions, when you have two pay runs that have the same default end date, you must interface the first payroll, and then post it with the Fund Accounting's Automated Payroll Interface option before interfacing the second payroll.

Creating a batch file of pay expenses in the Automated Payroll Interface

1. Complete the previous options in the Pay Run Processing page.
   You also can access the interface by clicking Fund Accounting Interface in the Pay Run Processing page.

2. In the Fund Accounting Interface page, click Interface.

3. In the Confirmation dialog, click Yes.
   When the process ends, a second confirmation displays.

4. Click Continue to return to the Fund Accounting Interface page.

5. Click Next to display the Distribution Reports page.