Job Class Table

Use this page to add, update, and delete Job Classes. The Job Class table allows you to group employees in similar positions that share the same salary schedule, calendar, pay code, pay method, pay group, deduction and benefit codes, and leave codes.

When you assign a job class to a pay rate record, values from the Job Class record default to that pay rate record. During the add employee process, deduction and benefit information and leave information default into the appropriate pages if the primary pay rate is assigned to an employee before the deductions and leave pages. Only the defaults set on the employee's primary pay rate's job class are used. If an employee has one or more secondary pay rates, the assigned job class defaults do not impact the add process.

If you use Position Control, you must set up the Job Class table before creating positions since the job class code is a key identifier for Position records.

Menu Path

From the Human Resources menu, select Reference Tables. From the Payroll menu, select Job Classes.

Prerequisites

Before setting up the Job Class table, you must create records in the following Human Resources tables:

Payroll Tables

Calendar Table
Deduction Table
Leave Table
Pay Code Table
Position Types Table
Salary Schedules

Personnel Tables

Bargaining Unit
Workers’ Compensation

Job Class Table Reports

You can generate two types of Job Class Table reports. When you click Print, the Selection dialog box displays the following options:

Print - Generates the Job Class table in ascending order. The report's default file name is jobclass.rpt.
Defaults - Generates a list of the default deductions, leave codes, and pay information for each job class. The report's default file name is class.rpt.

Field Descriptions

General Tab

The General tab contains the fields used to identify Job Class records, schedule employees in the class, and categorize employees for reporting purposes.

Field	Description
Class Code	A code for identifying and grouping job classifications. The limit is four characters. You should consider structuring your codes so that you can print reports in a logical sequence and perform certain system functions for employees in different classes. To facilitate this, assign ranges of codes to broad groups. In school districts, for example, the 1000 range could apply to administrators, 2000 to teachers, 3000 to other professional staff, 4000 to clerical personnel, and so forth. A similar structure can be applied in grouping municipal employees. You can then allocate codes within each range to further categorize personnel. Ensure to reserve sufficient numbers within a range for future use.
Title	A descriptive title of the job classification, such as ADMINISTRATORS or TEACHERS. The limit is 25 characters.
Schedule	The salary schedule for employees in this job class. Data from the schedule determines the annual salary and pay rate on the employees’ Pay Rate Information page based on the class assigned. Schedules are used with the following pay methods: S (for hourly rate from salary schedule) R (for per period amount from salary schedule) If another pay method applies, you may leave this field blank. You must set up a salary schedule before creating job classes that require a schedule. For more information, refer to the Salary Schedule Table.
Workers’ Comp	The code representing a job category for calculating Workers’ Compensation insurance premiums, as defined in the Workers’ Compensation table. The premiums are based on employees’ gross earnings and job categories. For more information, refer to the Workers’ Compensation Table.
Position Type	The code identifying the position type for the job class. The options in this field are retrieved from the Position Types table.
Civil Service Code	A user-defined Civil Service code. Leave the field blank if a Civil Service code does not apply to the job class. The limit is 10 characters.
Eligible Union Code	A user-defined code referencing the union affiliation for this job class. Codes entered in this field default to the employee’s Personnel Information page for all job classes assigned to an employee, including both primary and secondary rates. If a union is not associated with the job class, leave the field blank.
Division	The division within your organization structure. Leave the field blank if this term does not apply to your organization. The limit is 10 characters.
Contract Title	The title of the contract for this job class. The limit is 50 characters.
Calendar Type	The calendar that applies to the job class. Calendars are created to identify holidays, non-work weekdays, and weekend workdays. The calendar you enter defaults to employees’ Pay Rate Information pages. The system uses the calendar’s start and stop dates to determine the number of days worked. If the number of days in the calendar differs from the number in the assigned salary schedule (if any), the system issues a warning. For example, Schedule has 190 Days - Calendar has 250 Days.
Bargaining Unit	The Bargaining Unit for this job class, if applicable. These codes are retrieved from the Bargaining Unit table. Leave the field blank if a bargaining unit does not apply to the class.

Job Description Tab

Use the Job Description field to enter a description of the job classification.

Deductions Tab

Assign up to 10 deduction codes to an employee's primary pay rate when the employee is added to the database. For more information, refer to the Deduction Table.

Field

Description

Default Deductions

Deduction codes (up to ten) that default to an employee's record based on job class. The following conditions apply:

Deductions default to the Employee Deductions page, but only for primary pay rates and if you enter the deductions during the add process.
A default deduction in a Job Class record must have one of the following deduction methods:
- A (for table amount)
- P (for table percentage)
- C (for table crossover percentage)
The system prevents assigning default deductions for direct deposit (deduction code begins with 9) or U.S. Savings Bonds (Deduction for a Bond is selected on the Employee tab of the deduction).
You cannot enter duplicate deduction codes.
If a deduction does not apply to a particular employee within a job class, you can remove it from the Employee Deductions page after the employee has been added.

To default these codes to an employee, the Pay Rate page must precede the Deductions page in the add process. The order of these pages is defined on the Human Resource profile's Employee Add Setup page.

Leave Tab

Designate up to 10 leave codes to assign to an employee's primary pay rate when the employee is added to the database. For more information, refer to Leave Table.

Field

Description

Default Leave

Leave codes that default to the employee's record based on the primary pay rate's job class. You can only enter one code from each leave bank, meaning two codes cannot have the same first digit.

To default these codes to an employee, the Pay Rate page must precede the Leave Banks page in the add process. The order of these pages is defined on the Human Resource profile's Employee Add Setup page.

Pay Tab

Define how employees in this job class are paid. You can also use the tab to group employees for payroll processing.

Field

Description

Pay Code

The pay code that applies to the job class. This code defaults to the employee's Pay Rate Information page when you assign the job class to a new Pay Rate record.

The pay code you enter must have a pay type compatible with the pay method specified for this job class. Refer to the following field listing valid combinations of pay types and pay methods. For more information, refer to Pay Code Table.

Pay Method

The default pay method for this class.

Select:

H - Hourly (Per hour amount)
D - Daily (Per day amount)
P - Pay Period (Per pay period amount)
S - Range/Step Rate (Scheduled hourly or daily amount)
R - Range/Step Pay (Scheduled per pay period amount)

The pay method defaults to the employee's Pay Rate Information page for both primary and secondary rates. In addition, the pay method entered must be compatible with the pay type in the Pay Code record associated with the class. For more information, refer to Pay Methods and Compatible Pay Types.

Pay Group

The default pay group for employees in this job class. The pay group assigned to a class defaults to the Pay Rate Information page for both primary and secondary rates. These codes are used in setting up a pay run to identify the groups of job classes to include. These codes are retrieved from the Pay Groups table.

Pay Methods and Compatible Pay Types

Pay Method	Compatible Pay Type
Hourly, Daily, and Range/Step Rate	Hourly, Daily, and Per Unit Rate
Pay Period and Range/Step Pay Per	Per Period Rate
None Required	Timecard Amount and Special Amount