Pay Rates
22.4 and earlier and customers using Min/Mid/Max feature. For 23.10 and later, refer to Future Pay Rates.
Use this option to enter changes to an employee pay rate and create a batch file to post to your database on a future date. You can also update, print, and delete pay rate records that have not been posted. Except for the Effective Date and Post? fields, this page is the same as the Employee Information Pay Rate page.
To generate a report of the records in the batch file, select Print. The Future Employee Pay Rate report default file name is bpayrate.rpt.
For the procedures to to use the Effective Pay Rate Changes page, refer to Periodic Processing - Effective Date Changes.
Menu path
From the Human Resources menu, select Periodic Routines. From the Periodic Processing menu, select Effective Date Changes, and then select Pay Rates. Search for and select a pay rate change record.
Fields and descriptions
Following are the fields in the search criteria and Effective Date Information section of the detail page. For information on the other fields, refer to Pay Rate Information Pages.
Field | Description |
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Effective Date | Date that the record should become effective. When you run the Post option, the system posts batch records that either match or precede this date. Posting also depends on whether the Post? field is selected. |
Post? | Checkbox indicating whether the batch record should be posted based on the Effective Date entered. Select the box to enable posting. Leave the box blank to prevent the record from being posted. |
Employee Number | Number identifying an employee. Use Lookup to select the employee. |
Class | Identifies the job class. Following are the values that default to the employee Pay Rate record based on the job class you select:
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Pay Code | Code identifying the type of rate, as defined in the Pay Code table. The pay code determines the following:
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Pay Group | The user-defined, one-character code for grouping employees when processing payroll, W2s, and 1099-Rs. Pay groups often reference pay frequencies, such as Weekly, Biweekly, and Monthly. The primary use of a pay group is to allow you to load time for all employees who should be paid together in a pay run. For example, if salaried employees are paid biweekly and hourly workers weekly, you could assign the code W (weekly) and B (biweekly) to the respective groups. When setting up pay groups in pay runs, you would enter W as a pay group every week and B on alternating weeks. Besides using codes to reference frequencies, you could define a pay group for retirees (R, for example) whose pensions are employer-paid. When you process 1099-R forms at the end of a calendar year, you can access the related employee records by using this code as selection criteria. While you can set up as many pay groups as you want (one for every letter in the alphabet plus one for the digits 0-9), the W2 and 1099-R options allow you to enter a maximum of 24 groups. |
Pay types and compatible pay methods
Pay type | Compatible pay methods |
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Hourly, Daily, and Per Unit Rate | Hourly, Daily, and Range/Step Rate |
Per Period Rate | Pay Period and Range/Step Pay Per |
Timecard Amount and Special Amount | None required |