Payroll Section

Use this section of the Payroll page to enter information used in processing an employee's pay.

Fields

Field	Description
Check Location	Code identifying where the employee receives pay checks or direct deposit vouchers. These codes are defined in the Location table.
Timecard Required	Selection determining whether the employee requires a manual timecard when you load timecards during a pay run. Select: Y - Timecard Required (default) - If a timecard is required, you must enter the employee's hours when setting up a pay run. N - Timecard Not Required - If you want the system to load default pay hours from the employee's pay rate during a pay run, use this setting. This applies to salaried employees and others who usually work the same number of hours. T - Time Entry Timecard - If the employee uses the Time Entry option to enter timecards, select this setting. W - Employee Timesheets - If the employee uses Employee Timesheets (ETS), select this setting.
Last Paid	Date of the employee's last pay. The system updates this display-only field each time the employee is paid. During pay runs, the system checks whether the last paid date was before the employee's anniversary date, and then determines whether the pay period ending date equals or exceeds the anniversary date. If both conditions are met, the system increments the appropriate anniversary accrual leave banks.
Pay Frequency	Code specifying how often the employee receives pay. Pay frequencies also identify tax tables in combination with the Status and Current fields in the Employee Tax Setup Information page. Select: A - Annual B - Bi-weekly M - Monthly S - Semimonthly W - Weekly X - X User-defined Y - Y User-defined Z - Z User-defined The codes X, Y, and Z can be used to represent pay frequencies that are not addressed by the other selections. If you assign one of these, the employee will be paid whenever you select the code while setting up a pay run.
FLSA Cycles/Year	Total number of Fair Labor Standards Act (FLSA) cycles in the year. This value is used with the cycle hours in calculating FLSA overtime. If FLSA overtime does not apply to the rate, leave the field at its zero default. Examples: For an employee whose FLSA Cycle is weekly, enter 52; if the cycle is bi-weekly, enter 26.
FLSA Cycle Hours	Regular number of hours worked in an FLSA cycle. If FLSA overtime does not apply, leave the field at its zero default. Example: If the employee's FLSA Cycle is biweekly and there are 8 hours in a workday, enter 80.00 (10 days x 8 hours).
Carry Over Hours	Hours carried over from the previous cycle when the FLSA Cycle covers more than one pay period. If you indicate you want to carry over the last cycle to the next pay run while setting up a payroll, the system stores the carryover hours in this field. Leave the field at its zero default to allow the system to maintain these hours.
Carry Over Amount	Amount of eligible pay to be carried over to the next pay cycle when the FLSA cycle covers more than one pay period. The system stores the carryover amount in this field. As a result, you should leave the field at its zero default.
FLSA Cycle Code	Code to determine the type of Fair Labor Standards Act (FLSA) Cycle.
Special Pays: Special Pay	Three fields for entering pay codes that have a special amount pay type. The field's drop-down list includes all pay codes from the Pay Code Table, so you must know which ones have this pay type. For special pay to be issued, the following conditions must be met: The Special Pay field must include a pay code containing a special amount pay type and a special pay frequency code. The Amount field must include how much the employee is to receive. When you set up a pay run, you must identify the pay code that contains the special pay frequency code you want to apply. For more information on special pays, refer to Special Pays Section.
Special Pays: Amount	Dollar amount the employee receives as special pay in an individual pay run. If the special pay is issued only once a year, enter the full amount. If the special pay has an annual amount and the employee receives it in four payments over the course of the year, enter one-fourth of the total. If the employee should receive the pay whenever the related duties are performed, enter the amount that should be paid per pay run.