Payroll Section
Use this section of the Payroll page to enter information used in processing an employee's pay.
Fields
Field | Description |
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Check Location | Code identifying where the employee receives pay checks or direct deposit vouchers. These codes are defined in the Location table. |
Timecard Required | Selection determining whether the employee requires a manual timecard when you load timecards during a pay run. Select:
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Last Paid | Date of the employee's last pay. The system updates this display-only field each time the employee is paid. During pay runs, the system checks whether the last paid date was before the employee's anniversary date, and then determines whether the pay period ending date equals or exceeds the anniversary date. If both conditions are met, the system increments the appropriate anniversary accrual leave banks. |
Pay Frequency | Code specifying how often the employee receives pay. Pay frequencies also identify tax tables in combination with the Status and Current fields in the Employee Tax Setup Information page. Select:
The codes X, Y, and Z can be used to represent pay frequencies that are not addressed by the other selections. If you assign one of these, the employee will be paid whenever you select the code while setting up a pay run. |
FLSA Cycles/Year | Total number of Fair Labor Standards Act (FLSA) cycles in the year. This value is used with the cycle hours in calculating FLSA overtime. If FLSA overtime does not apply to the rate, leave the field at its zero default. Examples: For an employee whose FLSA Cycle is weekly, enter 52; if the cycle is bi-weekly, enter 26. |
FLSA Cycle Hours | Regular number of hours worked in an FLSA cycle. If FLSA overtime does not apply, leave the field at its zero default. Example: If the employee's FLSA Cycle is biweekly and there are 8 hours in a workday, enter 80.00 (10 days x 8 hours). |
Carry Over Hours | Hours carried over from the previous cycle when the FLSA Cycle covers more than one pay period. If you indicate you want to carry over the last cycle to the next pay run while setting up a payroll, the system stores the carryover hours in this field. Leave the field at its zero default to allow the system to maintain these hours. |
Carry Over Amount | Amount of eligible pay to be carried over to the next pay cycle when the FLSA cycle covers more than one pay period. The system stores the carryover amount in this field. As a result, you should leave the field at its zero default. |
FLSA Cycle Code | Code to determine the type of Fair Labor Standards Act (FLSA) Cycle. |
Special Pays: Special Pay | Three fields for entering pay codes that have a special amount pay type. The field's drop-down list includes all pay codes from the Pay Code Table, so you must know which ones have this pay type. For special pay to be issued, the following conditions must be met:
For more information on special pays, refer to Special Pays Section. |
Special Pays: Amount | Dollar amount the employee receives as special pay in an individual pay run.
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