Position Control Page

Use this page to perform the following functions:

• Search for and list records stored in Position Control's Position table.

• Delete position records that are not assigned to employees' pay rates.

• Generate a report on records in the Position table.

• Display pages for adding and updating position records, listing employees who currently occupy positions, and viewing and updating position history records.

In 25.7 and above, the search and list is performed based on an “As of” date.

Menu Path

From the Human Resources menu, select Entry & Processing. From the Position Control menu, select Position Control.

Action Bar Items

The Position Control page's Action Bar displays the following items after you run a search for positions:

This section includes the procedures for deleting and printing position records. For the procedure for adding positions, refer to New Position Page.

Delete a Position Record

1. In the Search Criteria section, enter criteria identifying the records to list, and then select Search. To run an advanced search, use the Advanced Search button.

2. Select OK.

3. In the page's untitled List section, select the positions you would like to delete.

4. Select Delete.

5. In the Confirmation dialog, click Yes.

You can only delete positions with a status of Closed. If an error occurs, only the positions without errors will be deleted. Errors will be logged in PositionDeleteError.log

You cannot delete a position that is assigned to one or more employee pay rates.

Generate the Position Table Report

1. In the Search Criteria section, enter criteria identifying the records to list, and then click Search. To run an advanced search, use the Advanced Search button.

2. Select OK.

3. Select Print

4. In the Position Control Report page, select one of the following checkboxes as needed:

   Include Accounts on Report	Includes the budget unit and project distributions associated with the positions listed.
   Include notes on Report	Includes text from the notes in the positions listed.

5. If needed, select Sort on the Action Bar to display a page for defining the report's sort order. After entering your settings, select OK to return to the Position Control Report page.

6. Select OK.

7. In the Print window, specify how to generate the report, and then select OK. The report's default file name is posnTableReport. User defined fields will be included in the excel export.

Occupants

Path: Human Resources > Entry & Processing > Position Control > Position Control

Under Position Control search by Job class. Then select a position and select Occupants from the Action bar. This will display all of the employees assigned to that position based on the “As of Date” entered on the search criteria page. To see occupants that filled the position, but have an End date <= to the As of Date, you can check the radio button All Occupants as of Today.

Employee Position History

On the Position Control > Occupants page you can select an employee, then from the menu bar select Employee Position History (new) to see all of the positions the employee has held.

Human Resources > Entry & Processing > Employee Information > History > Position History.

The Position History (now defaulted to required) page gives details related to the pay rate along with some other information such as Exempt Status and EEO Category. The fields for Department, Reason, Exempt status, EEO Category, Supervisor and Notes were not captured in the previous history tables, those can be updated on the Employee Position History screen. When a position is added, the additional info on the Employees pay rate and Employee information pages will be captured at that time. If a history position is ended, the additonal information will be captured at that time.

To see position history prior to 25.7, the profile flag for history had to be turned on. Otherwise, it will track the history going forward).