Posting Groups

The approval group setup for Human Resources Workflows provides you with the ability to assign multiple posting groups for each Recruitment workflow type. In Recruitment, the Posting Group page allows you to add, update, and delete posting groups that will be used when a new job posting is submitted for approval. Refer to the Approval Groups section for more information.

Menu Path:  System Administration > Workflow (Legacy) > Human Resources Workflow Tables > Posting Groups

Action Bar Items

The Posting Groups page's Action Bar displays the following items:

For details on these items, refer to the Procedures section.

If you are adding or updating a posting group, two additional action items are available when you are on the Rule Definition tab:

Rule Definitions

Your posting groups are defined by rule definitions. Rule definitions use the same logic as Advanced Search. An advanced search lets you define criteria using many fields associated with a particular type of record. You define search criteria through search statements and logical operators. For details on Advanced Searches, refer to your Getting Started Manual.

It is important to map out your posting groups to make sure your groups fall into the rule definitions you define. When defining a rule that has multiple statements involved, a posting must match each statement to be included. If a posting does match any part of the statement or they do not have a record for any of the areas used in the rule, they will not be included in the posting group.

Following are the procedures for adding, updating, copying, previewing, and deleting posting groups. In addition, procedures for generating the Posting Group Table report are included in this section.

Adding posting groups

1. Select System Administration > Workflow (Legacy) > Human Resources Workflow Tables > Posting Groups to display the Posting Groups page.
2. Click Add New to access the Details tab.
   The Posting Group ID field will display the word AUTO and cannot be accessed. This field stores a system generated ID number and is a key to the posting group. The number is generated when the posting group is added.
3. In the Posting Group Name field, enter a title for the group.
4. In the Description field, enter a description for the group.
5. In the Rule Definition tab, define the rules for the posting group.
6. Click OK.
7. After the system saves the posting group, one of the following occurs, depending on the Continuous checkbox:
   • If the box is not selected, you will return to the section you were when you clicked Add New.
   • If the box is selected, the cursor returns to the Posting Group Name field for adding another record. Repeat Steps 3-6 to add another record, or click Back to return to the Search section.

Updating posting groups

1. Select System Administration > Workflow (Legacy) > Human Resources Workflow Tables > Posting Groups to display the Posting Groups page.
2. In the Search Criteria section, enter criteria for listing the groups you want to update, and then click Find.
3. In the List section, select a group, and click OK.
4. In the Details and Rule Definitions tabs, enter your changes, and then click OK.
5. If the Continuous field is not selected, you will return to the List section. Repeat Steps 3-4 to change the next record in the list, or click Back to return to the Search section.
   or
   If the Continuous field is selected, the system displays the next record from the List section. Repeat Step 4. When you finish changing the desired records, click Back to return to the List section.

Copying posting groups

1. Select System Administration > Workflow (Legacy) > Human Resources Workflow Tables > Posting Groups to display the Posting Groups page.
2. In the Search Criteria section, enter criteria for listing the groups you want to copy, and then click Find.
3. In the List section, select a group you want to copy, and then click Copy on the Action Bar.
   When copying a posting group, you are put in add mode with all the information from the group you selected to copy from defaulted into the fields. COPY: will display before the original group title in the Posting Group Name field to indicate the copy is occurring.
4. Enter your changes on the Details and Rule Definitions tabs for the new posting group.
5. Click OK.
6. If the Continuous field is not selected, you will return to the List section. Repeat Steps 3-4 to copy another record, or click Back to return to the Search section.
   or
   If the Continuous field is selected, the cursor returns to the Posting Group Name field so you can create another copy of the posting group.

Previewing posting groups

1. Select System Administration > Workflow (Legacy) > Human Resources Workflow Tables > Posting Groups to display the Posting Groups page.
2. In the Search Criteria section, enter criteria for listing the groups you want to preview, and then click Find.
3. In the List section, select a group, and click Preview on the Action Bar to display the Posting Groups Preview page.
   The Posting Group Preview page displays the following:
   
   • A list of all postings that match the criteria defined by the rule definitions.
   • The SQL statement in the SQL Text field that was created from the rule definition. The SQL statement cannot be changed on the preview page. However, you can access this field to copy the statement if necessary.
4. Click Back when you finish your preview.

Deleting posting groups

1. Select System Administration > Workflow (Legacy) > Human Resources Workflow Tables > Posting Groups to display the Posting Groups page.
2. In the Search Criteria section, enter criteria for listing the groups you want to delete, and then click Find.
3. In the List section, select a group, and then click Delete.
4. In the Confirmation dialog, click Yes.

Generating the Posting Group Table report

1. Select System Administration > Workflow (Legacy) > Human Resources Workflow Tables > Posting Groups to display the Posting Groups page.

2. In the Search Criteria section, enter criteria for the posting groups to include, and then click Find.

3. Click Print.

4. In the Print window, specify how to generate the report, and then click OK. The report's default file name is empgrprpt.rpt.

5. Click OK to generate the report.

Fields

Following are the descriptions of the fields in the Details, Rule Definitions and Approval Groups tabs. The Approval Groups tab is display-only and is not available when adding a posting group.

Details Tab

Rule Definitions Tab

Approval Groups Tab

This tab is display only. The posting group is linked to an approval group through the Approval Groups option. For more information, refer to Approval Groups.