Print Employee Time
Use this option in the Employee Time Reports page to print employees' timecard sheets. The purpose of printing the sheets is to obtain signatures from employees and their supervisors.
For a timecard to print, the Time Card Required field in the employee's Payroll tab must be set to either Time Card Required or Time Entry Time Card. While the system processes timecard information for everyone included in a pay run, it only prints sheets for employees who have one of these settings.
The system sorts the timecard sheets by department, last name, and then employee ID (for employees who have the same last name). The timecard data includes:
Employee Name | Pay Run Code | Pay Type | Account |
Employee ID | Pay Period Dates | Pay Rate | Leave Codes |
Department | Job Class | Amount | Total Hours/Days |
Pay Group | Pay Code | Budget Unit | Signature Lines |
Before generating your timecards, run the Payroll Edit reports and correct any errors identified. For information, refer to Payroll Edit Reports.
Menu Path
From the Human Resources menu, select Entry & Processing. From the Payroll menu, select Pay Run Processing. From the SetUp/Timecards section, select Employee Time Reports.
Page Sections
Report Criteria | Enables you to select the employees whose timecards you want to print. |
Pay Dates | Enables you to enter the pay period's beginning and ending dates for printing on the timecard. |
Generate Timecard Sheets
On the Time Reports page, select Print Employee Time. You can select checkboxes for various pay run reports. If you are using the Payroll Wizard, the Print Employee Time page displays when you click Next on the Edit Employee Time page.
Click Next.
If you are also running the Payroll Edit Reports, Time Activity Listing, or Substitute report option, the Print Employee Time page displays after the selected reports generate. Otherwise, it displays when you click Next in the Time Reports page.In the Report Criteria section, enter criteria identifying the employees to include, and then click OK.
In the Pay Dates section, enter the beginning and end dates to print on the timecards, and then click OK.
In the Print window, enter settings for generating the Substitute report. The report's default file name is timecard.rpt.
Click OK to generate the report.
If you selected the Substitute Mailer Report option, the option's page displays. Otherwise, the Pre-Calc Report page displays.