Printing Manual Checks

After you generate one or more manual checks, you can print the checks using the Print item on the Action Bar of the Manual Checks page. This item activates a wizard process that uses the following pages:

Important

Manual checks with characters in their check numbers cannot be printed. You can only use integers in check numbers.

Menu Path:  To activate the Print Manual/Adjustment Checks wizard, select Human Resources > Entry & Processing > Payroll > Manual Checks, and then click Print in the Action Bar of the Manual Checks - Pay Run or Manual Checks - Timecard page.

Printing checks created with the Manual Checks option

1. Select Human Resources > Entry & Processing > Payroll > Manual Checks. You can use this path if you have already entered payroll information for the employees receiving manual checks.
   or
   Complete the procedure for issuing manual checks for the number of employees needed. When you complete your entries for the last employee, you should be in the Employee Number field of the Manual Checks page.
2. Click Print on the Action Bar to display the Pay Check Line Up page.
3. In the Check Format section, select the Format Name.
4. If you need to line up check forms in your printer, click Print Line Up to display a Print window. Enter your printing settings, and then click OK.
   You may run as many test prints with this option until the printing lines up correctly. The default file name for the test prints is linechk.rpt.
5. Click Next in the Pay Check Line Up page to display the Print Manual/Adjustment Checks page.

6. In the page's Selection Criteria section, complete the following fields to identify the checks you want to print:

   Beginning Check Number	Number of the first check in the series of checks being printed.
   Ending Check Number	Number of the last check in the series being printed, which defaults from the Beginning Check Number field. If you are only printing one check, leave the number unchanged. If you are printing more than one check, enter the last number from the sequence.

   • To look up existing checks, click Lookup to display the Manual/Adjustment Checks page.
   • To select a check, select it, and then click OK. This inserts the check's number in the Beginning or Ending Check Number field.
   • To return to the Print Manual/Adjustment Checks instead, click Back.

7. In the Print Setup section, complete the following fields as needed:

   New Check Date	Enter the date you want to use on the checks being printed. This overrides the checks’ original dates. To use the checks’ existing dates, leave the field blank.
   New Check Number	Enter the number that you want to use on the first check. When you are printing more than one check, the additional checks will be numbered sequentially from this point forward. To use the original check numbers, leave the field blank.
   Message to Appear on Check	Enter a message to appear on pay stubs. The message fields only display if you use Optio software and the Human Resources Profile’s Paycheck Form field is set to E - Extended or R - Extended with Rate. Chracter/60, each line

8. Click Print.
9. In the Print window, enter your printing settings. The default file name, checks.rpt, is also used with pay runs, so you may want to change it to avoid overwriting an existing file.
10. Click OK.
11. Review the checks.
    • If the checks printed properly, click Yes in the confirmation dialog. This completes the process.
    • If not, click No to display the Re-Print Manual/Adjustment Checks page, and continue with Step 11.
12. In the Last Good Check Number field, enter the number of the last check that printed correctly. The system re-prints remaining checks in the series.
13. In the New Check Number field, enter the number of the first check in the series being re-printed. The remaining checks will be numbered sequentially from this point. To use existing numbers, leave the field blank.
14. If you use Optio software and the Human Resources Profile's Paycheck Form field is set to E - Extended or R - Extended with Rate, the Message to Appear on Check fields display.
    Enter a message, using up to 60 characters in each line.
15. Resume the procedure, beginning with Step 7.