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Question Bank Questions Section

Use the Application Question Setup page's Question Bank section to add, edit, and delete district-defined questions that will appear on all job postings for a selected position type.

Question bank questions only have district-defined Response Types: CheckBox, Date, DropDown, Information, Numeric, and TextBox. District-defined questions require you to create the question text that will appear in the application and may only allow one answer, depending on the Response Type.

To assign questions to an application, you drop and drag them from the Question Bank section to the page's Questions section. Once a question is assigned to a position type, it will no longer display in the section for the current position type. However, the question will be available for other position types.

Menu Path:  Human Resources > Entry & Processing > Recruitment > Application Question Setup

Response Types

The following chart illustrates the additional fields that may display once you select a Response Type. A √ indicates that the field displays when the Response Type is selected. A blank indicates the field does not apply to the Response Type. For descriptions of these and other fields, refer to the Fields section below.

Response Type

Required Checkbox

Is Minimum Requirement Checkbox

Include "Other" Option Checkbox

Label for "Other" Option

Answer Details

CheckBox

Refer to the Answer Details section below.

Date


Refer to the Answer Details section below.

DropDown

Refer to the Answer Details section below.

Information





Numeric


Refer to the Answer Details section below.

TextBox


Refer to the Answer Details section below.

Filtering the question list

To display all questions for a particular Response Type, select the Response Type in the Search Filter section, and then click Lookup.

To display all questions regardless of Response Type, select the blank entry in the Search Filter section, and then click Lookup.

Adding questions

  1. Click New at the bottom of the section to display the Add New Question page.
  2. In the Add New Question page, complete the fields. For details on individual fields, refer to the Fields section.
  3. Click Save. The question will now appear in the Standard Question listing.

Editing questions

  1. Click the Pencil icon in the Edit column of the question to be edited.
  2. In the Edit Question page, change any fields as needed.
  3. Click Save.

Deleting questions

  1. Click the Delete icon in the Delete column of the question to be deleted.
  2. In the confirmation dialog, click OK.

Fields

Application Question Setup Page - Question Bank Section

The section displays fields for listing and selecting questions for all job postings for a selected Position Type. Questions already assigned to an application for the current Position Type will not display in the List section.

Search Filter Section

Use the fields in this section to select the questions to display. Leaving the two fields blank and clicking Lookup displays all question bank questions that are not being used in the current application.

Field

Description

Description

Enter either the full description or the starting characters of the questions' descriptions. For example, entering Admin would match Administrator and Administrative Assistant, depending on your selection in the adjacent Response Type field. To search solely by Response Type, leave the Description field blank.

Questions can have the same description. For example, you could use the same description for several Response Types. However, they must have a unique Description/Response Type combination.

Response Type

Enter the Response Type of the questions to display, depending on your entry in the Description field. To search solely by Description, leave this field blank.

Select:

CheckBox
Date
DropDown
Information
Numeric
TextBox

List Section

This section displays all questions found in a search. You can add a question to the application by placing the pointer on the question and dragging it to the Questions section.

Field

Description

Description

Displays the description identifying the question in combination with the question's Response Type.

Response Type

Displays the Response Type identifying the question in combination with the question's Description.

Edit

Click the Pencil icon in this column to display the Edit Question page.

Delete

Click the Delete icon in this column for a question you want to delete, and then click OK in the confirmation dialog.

Add New Question and Edit Question Pages

The Add New Question page displays when you click New at the bottom of the Standard Questions section, while the Edit Question page displays when you click the Pencil icon in the section's Edit column.

Textbox Section

This section includes the following text boxes for identifying the question and entering related text that will display for the applicant.

Field

Description

Internal Description

Description of the question, as it will display on the Standard Applications Question page. Character/50

External Description

Description of the question, as it will display on the Recruitment Portal for internal and external applicants. Character/50

Introduction

Text that will display before the question on the application. The introduction is optional text that may be used, for example, to provide direction to the applicant in completing one or more questions. Character/4000

Question Text

Text of the question that will display on the application. Required.Character/4000

Explanatory Comment

Text that will display when an applicant places the pointer on the question mark icon next to the question. The text will provide additional information regarding the question. Character/4000

Notes

The following applies to the Introduction, Question Text, and Explanatory Comment fields:

  • To display the Rich Text toolbar for a field, click the Arrow icon. The toolbar enables you to apply font attributes (styles, sizes, alignment, and so forth), add numbering or bullets, import images, insert a table, and among other word-processing functions, copy, cut, and paste text.

To clear the information in one of these fields, click X to the right of the field, and then click OK in the confirmation dialog.

Additional Fields Section

The Response Type selected determines the additional fields that display in this section, as noted in the descriptions.

Field

Description

Response Type

Type of response for the question.

Select:

CheckBox
Date
DropDown
Information
Numeric
TextBox

Required

Checkbox indicating whether the question is required to be answered before the questionnaire can be submitted.

  • Displays for all Response Types except Information.

Min # of Responses

Select 1-6 from the drop-down list to indicate the minimum number of responses required for the question.

  • Displays if the Required checkbox is available and is selected.

Is Minimum Requirement

Checkbox indicating if the response to the question qualifies as a minimum requirement. If this box is selected and the minimum requirement is not met, the application will be marked as Not Qualified.

  • Displays only if the Response Type selected is CheckBox or DropDown.

Include "Other" Option

Checkbox indicating if a question allows for a text entry response. This is used when the applicant may have a different response than one that can be entered or selected.

  • Displays only if the Response Type selected is CheckBox, DropDown, Numeric, or TextBox.

Label for "Other" Option

Defines the label for the answer field.

  • Displays only if the Include "Other" Option checkbox is available and is selected.

Answer Details: CheckBox and DropDown Response Types

Following are descriptions of the Answer Details fields that display when the Response Type is CheckBox or DropDown. Click New below the grid to add new lines for additional answers.

Field

Description

Answer

Text box containing an answer option for the question.

Minimum Requirement

Indicates specifically which answers satisfy the minimum requirement.

  • Displays only if the Is Minimum Requirement checkbox in the Checkboxes section is selected.

Score

Integer indicating the value of the question. Answers can be weighted so that particular answers have a higher score than others.

Req Disp (Requires Dispositioning)

Checkbox indicating that if the applicant selects that answer option, the applicant will need to be dispositioned if not hired for the job posting.

Req Other (Requires Other)

Indicates if an "Other" response is required.

  • Displays only if the Include "Other" Option field is selected.

Doc Upload Option

Indicates whether the applicant has the ability to upload a document relating to the answer option.

Select:

Required - to require the applicant to upload a document if the answer option is selected.
Optional - to allow the upload of a document to be optional.
Blank - to prevent the Upload button from displaying.

Answer Details: TextBox Response Type

The following fields display if the Response Type selected is TextBox.

Field

Description

Number of Lines

Indicates the number of lines for the text box that will display in the application.

Maximum number of Characters

Determines the maximum number of characters an applicant can enter in the text box. As indicated, the maximum number of characters is 4000. If the field is left blank, the limit will default to 150 characters.

If text is entered require 'other' response

Checkbox to indicate whether a response in the "Other" field is required if text is entered.

  • Displays only if the Include "Other" Option checkbox in the Checkboxes section is selected.

Answer Details: Date Response Type

The following fields display if the Response Type selected is Date.

Field

Description

From

Start date for the date range that the applicant can use for a response.

To

End date for the date range that the applicant can use for a response.

If date is entered require other response

Checkbox to indicate whether a response in the "Other" field is required from the applicant if a date is entered.

  • Displays below the From and To fields only if the Include "Other" Option checkbox is selected.

Answer Details: Numeric Response Type

The following fields display if the Response Type selected is Numeric.

Field

Description

Whole Numbers Only

Checkbox indicating whether only whole numbers can be entered as a response in the numeric field.

If a number is entered require an 'other' response

Checkbox to indicate whether a response in the "Other" field is required and a number is entered in the numeric field.

  • Displays only if the Include "Other" Option checkbox is selected.

Advanced Options Section

The first three fields display in this section regardless of the Response Type selected.

Field

Description

Hide from Employees

Checkbox indicating whether the question will appear on the application for an employee who has logged into Recruitment through Employee Access Center (EAC). If the box is selected, the question will not display.

Hide from External Applicant

Checkbox indicating whether the question will appear on the application for an external applicant who has logged into Recruitment through the Recruitment Portal. If the box is selected, the question will not display.

Hide on Applicant Review

Checkbox indicating whether the question will be visible on the Applicant Review page accessed through View Pool in the Posting Requisition Overview option.

The display of the following fields depends on the Response Type selected, as indicated in the descriptions:

Synchronize Question Responses

Checkbox indicating whether the question will synchronize answers for the applicant across eligible applications. For details, refer to Synchronization.

  • Displays for all Response Types except Information.

Require Document Upload

Checkbox indicating whether the applicant will be required to upload a document with their application before it can be successfully submitted. If neither this field nor the next is selected, the Upload button will not display.

  • Displays only if the Response Type is Date or Numeric.

Document Upload Optional

Checkbox indicating whether the applicant is required to upload a document with their application, but can upload a document if desired. If neither this field nor the above field is selected, the Upload button will not display.

  • This field displays only if the Response Type is Date or Numeric.

HR Verification Level

Indicates the level of verifications required by the Human Resources staff members. These verifications will need to be completed before the hiring manager can view the applicant and the application on the Posting Review and Applicant Review pages accessed through View Pool in the Posting Requisition Overview option.

When the Human Resources staff members view the Verification Overview page, only the lowest level of verification will appear. For example, if a question has been assigned as a second level of verification, it will not appear for the Human Resources staff members until all first (1) level verifications are complete. Therefore, if an applicant fails the first level of verification, the response will not display for the second or third level. For more information, refer to Verification Overview Page.

Select:

0 - No VerificationQuestion will be auto-verified and no further action is required by the Human Resources staff members.
1 - First First level of verification required by Human Resources staff members.
2 - Second Second level of verification required by Human Resources staff members.
3 - ThirdThird level of verification required by Human Resources staff members.
  • Displays for all Response Types except Information.

Roll Question Answers

Indicates the circumstances under which question responses from an applicant's previous application will roll forward to a new application. This field is used in conjunction with the Allow Responses to Roll Forward Until _ Days Old field on the Online Presentation & Options page.

Select:

J - Most Recent Application within same Position TypeAnswers will roll forward from the most recent submitted application that has the same position type on the job posting as on the one the applicant is applying to.
A - Most Recent ApplicationAnswers will roll forward from the most recent submitted application, regardless of the position type.
N - NeverAnswers will never roll forward. This choice is not available when the Synchronize Question Responses is selected.
  • Displays for all Response Types except Information.
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