Submitting a Job Posting (Internal Applicant)

Display the Posting Requisition Overview page from Human Resources > Entry & Processing > Recruitment > Posting Requisition Overview.

Click New to display the Posting Requisition page to enter a new job posting.

In the Choose Location and Hiring Manager fields, select the location and the hiring manager for the job posting. When an internal applicant is hired for the posting, this location needs to be manually updated in the Check Location field of the Payroll tab in the employee record.

Select Existing Position and the Number of Positions that are being requested.

If applicable, select the Reason for the job posting and enter or select an Employee Number. You can also enter a Reason Comment. If an employee number is entered, the information from the employee will default into the appropriate fields of the job posting. These values can be changed.

In the Fiscal Year field, select the current or next fiscal year that the job posting is available for.

Select the Position Type. Once the position type is selected, the list of associated job classes will be available. Select the Job Class and enter a Position Title for the job posting. When an internal applicant is being hired for the posting, the job class will default into the class field of the Applicant Recommendation e-Form. The value in the Class field will need to be manually updated in the Class field of a Pay Rate page in the employee record.

Select the Base Location and the Department for the job posting. When an internal applicant is being hired for the posting, the selections in these fields will default into the corresponding fields of the Applicant Recommendation e-Form. The values in these fields will need to be manually updated on the corresponding fields of the Employment tab in the employee record.

In the Publish Type field, determine the applicants who will be able to view and apply for the job posting. Internal applicants will only be able to view and apply for job postings that have the Publish Type of Internal/External or Internal. Job postings with a Publish Type of External will not be accessible to internal applicants.

Enter the Employee FTE for the position. The value entered must be greater than zero, but less than one. When an internal applicant is being hired for the posting, the Employee FTE will default into the FTE field of the Applicant Recommendation e-Form. The value in the FTE field will need to be manually updated in the FTE field of a Pay Rate page in the employee record.

You may enter values in the Days Per Year, Hours Per Day, and Pays Per Year fields. When an internal applicant is being hired for the posting, these values will default into the Days Worked, Hours/Day, and Pays/Year fields of the Applicant Recommendation e-Form. The values in these fields will need to be manually updated in the corresponding fields of a Pay Rate page in the employee record.

You may enter the salary range in the in the Salary From and Salary To fields. The values in these fields will display for the job posting on the Recruitment Portal when the Show Salary Range is selected on the Recruitment Portal Configuration's Online Presentation & Options option.

Enter the Posting Date and Closing Date. If you wish to create a job posting that will remain open until all positions have been filled, select the Open Until Filled checkbox. You may also enter a Tentative Start Date.
When an internal applicant is being hired for the posting, the Tentative Start Date will default into the Hire Date field of the Applicant Recommendation e-Form if the Official Start First Day field in the Recommendation to hire section of the Applicant Selection page is blank. If the Official Start First Day field has a date, that date will default into the Hire Date field of the Applicant Recommendation e-Form. If neither field has a value, the date must be manually entered. The value in the Hire Date field will need to be manually updated in the Hire Date field of the Employment tab of the employee record.

Enter any additional comments about the job posting you want the applicants to see on the Portal in the Portal Comment field.

Enter any additional comments about the job posting you want internal staff to see in the Internal Comment field.

Enter the distribution for the job posting in the *Budget Unit*, Account, and Percent and if applicable, *Project*, Account, and Percent fields. When an internal applicant is hired for the posting, the values in these fields will need to be manually updated in the corresponding fields of a Pay Rate page in the employee record. Use the Add icon to add additional distributions if necessary. As indicated by the asterisks, the titles of the *Budget Unit* and *Project* fields are defined in the Human Resources profile.

If the Position Type selected in Step 7 is flagged as a certified position on the Position Types table, use the Add icon in the Core Area section to add the core areas necessary for this job posting. When the job posting is posted to the Portal, the Core Area will display when an applicant clicks on the Posting ID link to view more details of the posting. This indicates to the applicant that the posting requires certifications in one or more of the core areas listed.

In the Available Questions section, select additional questions that should appear to the applicants when applying for the job posting. Questions that appear in this section are Question Bank questions associated with the Position Type in Human Resources > Entry & Processing > Recruitment > Application Question Setup.

Click Save to save the job posting or Submit to save the job posting and route it for approval. At that time, the Needs Approval email template defined on the Postings Email tab of the Recruitment Postings Workflow Configuration Profile will be sent to the user defined on the lowest level of the approval group set up for workflow task 121-Approve Posting Req Phase 1.

Click the Upload button on the job posting after it has been saved or submitted to upload a Job Description for the posting. You can enter a different name in the Document Description field to have that name display for the document to the applicants or leave it blank to use the default name of the file being uploaded. Click Upload to navigate to the appropriate directory on your PC or network and select the file to upload. Click Open to upload the file.

Click Close to exit the Posting Requisition page and the Posting Requisition Overview option, or click Back to go back to the Posting Requisition Overview page.