Summer Pay Fiscal Year Accruals - Projects Page

Use the Summer Pay Fiscal Year Accruals - Projects page to review the project accrual records that were created during the load. This page enables you to:

Review the project charging that was created when the accrual records were loaded.
Generate a report to verify the data that was loaded, posted, and is being processed during the summer payrolls.
Delete project records individually or en mass that you do not want to post to Fund Accounting.

Note that this page is only available if you use project charging.
Menu Path: Human Resources > Periodic Routines > Year End > Summer Pay Fiscal Year Accruals > click the Dot icon (Project Charging) on the Action Bar.

Action Bar Items

The Summer Pay Fiscal Year Accurals - Project page's Action Bar includes the following items:

Report

Displays the Summer Pay Fiscal Year Accruals - Report page, where you can generate the Summer Pay Fiscal Year Project Charging Report.

After you list the project records, the Report item is replaced by the following:

Mass Delete

Allows you to delete all project records that are listed where the Accrual Status is L-Loaded.

Project Charging to Fund Accounting Interface

The project charging only interfaces with Fund Accounting when the Post and Final Liquidation options are processed on the Summer Pay Fiscal Year Accruals page. It does not interface to Fund Accounting when the summer payrolls are actually processed.

When the summer pay fiscal year accrual records are posted to Fund Accounting, a set of batch journal entries for the projects are created. The batch journal entry for the project will have a debit to this Clearing Budget Unit, Clearing Account, Project and Project Account, and a credit to the Clearing Budget Unit and Clearing Account. The Clearing Budget Unit and Clearing Account are entered on the Summer Pay Fiscal Year Accruals - Post page.

When the Final Liquidation for the summer pay fiscal year accrual records is processed, another set of batch journal entries for the projects is created. The batch journal entry for the project will have a credit to this Clearing Budget Unit, Clearing Account, Project and Project Account, and a debit to the Clearing Budget Unit and Clearing Account. The Clearing Budget Unit and Clearing Account are entered on the Summer Pay Fiscal Year Accruals - Final Liquidation page.

Journal Entries for Projects Generated from the Post

JE Number	JE Description	Record Type
SPPROyyP	SUM PAY PRJ GROSS yy	Project Gross
SPPROyyR	SUM PAY PRJ FRINGE yy	Project Fringe (includes both Benefits and Workers' Compensation)

Journal Entries for Projects Generated from the Final Liquidation

JE Number	JE Description	Record Type
SPLIQyyP	SUM PAY LIQ PRJ GROSS yy	Project Gross
SPLIQyyR	SUM PAY LIQ PRJ FRINGE yy	Project Fringe (includes both Benefits and Workers' Compensation)

Deleting individual project accrual records

Select Human Resources > Periodic Routines > Year End > Summer Pay Fiscal Year Accruals to display the Summer Pay Fiscal Year Accruals page.
Click the Dot icon (Project Charging) item on the far right of the page's toolbar.
In the Search Criteria section, enter your criteria, and the click Find to list the project records.
In the List section, select the record you want to delete, and then click Delete.
In the Confirmation dialog, click Yes.

Mass deleting project records

Select Human Resources > Periodic Routines > Year End > Summer Pay Fiscal Year Accruals to display the Summer Pay Fiscal Year Accruals page.
Click the Dot icon (Project Charging) item on the far right of the page's toolbar.
In the Search Criteria section, enter your criteria, and then click Find to list the project records you want to delete.
Click Mass Delete on the Action Bar.
Click Yes to delete the project records displayed in the List section.

Generating the Summer Pay Fiscal Year Project Charging Report

The fields in the Report page's Search Criteria section are the same as those that appear on the Summer Pay Fiscal Year Accruals - Report Page.

Select Human Resources > Periodic Routines > Year End > Summer Pay Fiscal Year Accruals to display the Summer Pay Fiscal Year Accruals page.
Click the Dot icon (Project Charging) item on the far right of the page's toolbar.
Click Report to display the Summer Pay Fiscal Year Accruals Projects - Report page.
In the Sort Options section, select one of the following radio buttons to define the report's sort order:
Project, Account, Name
Name, Project, Account
Job Class, Project, Account
As indicated by the asterisks, the Project label in the button titles is defined in the Human Resources Profile and may be different in your system.
In the Report Criteria section, enter criteria to identify the project records you want to include in your report.
In the Additional Criteria section, select the appropriate checkboxes:
Status Information
Include Totals on Report
Click OK.
In the Print window, enter settings for generating the report. The report's default file name is SumFiscProjRpt.rpt.
Click OK.

Fields

The project charging records that appear in the Summer Pay Fiscal Year Accruals - Projects page are display only. The projects are maintained using the Load, Post, Final Liquidation, and Purge options.

Field	Description
Fiscal Year	The fiscal year that applies to the project charging records.
Employee Number	ID number of the employee.
Job Class	The job class that appears in the employee's pay rate record that is being encumbered and will be processed through the Summer Pay Fiscal Year Accruals. This field will only have a value when the Record Type field is set to P - Project Gross.
Record Type	The project type that is being processed for Summer Pay Fiscal Year Accruals. P - Project Gross R - Project Fringe (this includes both Benefits and Workers' Compensation)
Code	The code field is dependent on the value in the Record Type field. For a Record Type of P - Project Gross, the Code field will be the pay code that appears in the employee's pay rate record along with the Job Class that is being encumbered. For a Record Type of R - Project Fringe, the Code field will be the benefit or worker's compensation code for the employee that is being encumbered.
Project	Project organization for distributing payroll expenses, benefit charging or workers' compensation charging for the accrual record. As indicated by the asterisks, the field's title is defined in the Human Resources Profile and may be different in your system.
Account	Project account for distributing payroll expenses, benefit charging, or workers' compensation charging for the accrual record.
Amount	The original project amount that remained for the employee at the time the Summer Pay Fiscal Year Accrual records were loaded and posted to Fund Accounting.
Liquidation	The project amount that has been liquidated. This field is updated each time a payroll which is set up to process summer pay fiscal year accruals is completed. It will also be updated if a manual or void check is posted against a pay run set up to process summer pay fiscal year accruals and the user processing the manual or void answers yes to the question to process or reverse any necessary accruals. This field is not updated with the Final Liquidation. As a result, you can track the amounts updated only by the summer payrolls.
Balance	The balance remaining to be liquidated for the project record. This field is reduced each time the Liquidation field is updated. It will also be set to 0.00 when the Final Liquidation is processed.
Status	The status of the project record. In the Summer Pay Fiscal Year Accrual Projects page, the statuses for the project records are: L - Loaded - The project record has been loaded with the Load option. With this status, the record can be updated in Employee Information and loaded again. It can be deleted from the Summer Pay Fiscal Year Accrual page or posted to fund accounting. P - Posted - The project record has been posted to Fund Accounting with the Post option. C - Completed - The project record has a Balance of 0.00. N - New Year Rates Changed - The Update New Year Rates option has been run on the employee. The accrual record can no longer be processed. Any remaining balance needs to be liquidated by running the Final Liquidation. D - Deleted - The project record has been deleted and will not be processed for summer pay fiscal year accruals. However, the record is stored in the table and you can view on the report who deleted the record and when the record was deleted.