Time Entry Timecard Posting
If your site uses Time Entry for recording and approving employee time, use the Timecard Posting page to load approved Time Entry data into the appropriate pay run. The page's Process Type section enables you to run the option to generate the Time Entry Pre-Post report or to post employee time.
Once timecard data is posted, you can review and update employee information with the Pay Run Processing center's Edit Employee Time option, just as you would if you loaded timecards through the Load Employee Time option.
Following are procedures for generating the pre-post report and posting approved Time Entry timecard data to an existing pay run. You should run and review the report before posting your data.
Menu Path
From the Human Resources menu, select Entry & Processing. From the Time Entry menu, select Post Timecards.
Generate a Report Showing Time Entry Data to Post
On the Timecard Posting page, in the Process Type section, select Pre-Post Report Only (default), and then press <Tab>.
In the Timecard Posting section, complete the fields, and then press <Tab>.
In the Report Setup Options section, make a selection in the Report Sort Order field to define the report's sort order.
Click OK.
In the Print window, enter your report settings, and then click OK. The default file name for the report is timepost3.rpt.
Review the report to determine whether the timecards listed are the ones you want to post.
Post Approved Time Entry Data to an Existing Pay Run
On the Timecard Posting page, in the Process Type section, select Post Employee Time, and then press <Tab>.
In the Timecard Posting section, complete the fields, and then press <Tab>.
Click OK.
In the Confirmation dialog, click Yes to post the timecard data.
Click OK in the final confirmation dialog, which indicates the number of records posted.
Fields and Descriptions
Process Type Section
Field | Description |
|---|---|
Process Type | Select one of the following to determine whether to generate the report by itself or run the posting:
|
Timecard Posting Section
Field | Description |
|---|---|
T/E Department | Select a specific department, or leave the field blank to include approved timecard information for all Time Entry departments. |
Date to Post | Enter the start date for the appropriate pay week. The date must be a Sunday and must identify a week that includes unposted timecards that are approved. |
Pay Run | Enter the code identifying the pay run where the approved time will eventually be posted. |
Report Setup Options
Field | Description |
|---|---|
Report Sort Order | Select one of the following to define the Time Entry Pre-Post report's sort order:
|