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Time Entry Timecard Posting

If your site uses Time Entry for recording and approving employee time, use the Timecard Posting page to load approved Time Entry data into the appropriate pay run. The page's Process Type section enables you to run the option to generate the Time Entry Pre-Post report or to post employee time.

Once timecard data is posted, you can review and update employee information with the Pay Run Processing center's Edit Employee Time option, just as you would if you loaded timecards through the Load Employee Time option.

Following are procedures for generating the pre-post report and posting approved Time Entry timecard data to an existing pay run. You should run and review the report before posting your data.

Menu Path

From the Human Resources menu, select Entry & Processing. From the Time Entry menu, select Post Timecards.

Generate a Report Showing Time Entry Data to Post

  1. On the Timecard Posting page, in the Process Type section, select Pre-Post Report Only (default), and then press <Tab>.

  2. In the Timecard Posting section, complete the fields, and then press <Tab>.

  3. In the Report Setup Options section, make a selection in the Report Sort Order field to define the report's sort order.

  4. Click OK.

  5. In the Print window, enter your report settings, and then click OK. The default file name for the report is timepost3.rpt.

  6. Review the report to determine whether the timecards listed are the ones you want to post.

Post Approved Time Entry Data to an Existing Pay Run

  1. On the Timecard Posting page, in the Process Type section, select Post Employee Time, and then press <Tab>.

  2. In the Timecard Posting section, complete the fields, and then press <Tab>.

  3. Click OK.

  4. In the Confirmation dialog, click Yes to post the timecard data.

  5. Click OK in the final confirmation dialog, which indicates the number of records posted.

Fields and Descriptions

Process Type Section

Field

Description

Process Type

Select one of the following to determine whether to generate the report by itself or run the posting:

  • Pre-Post Report Only - Generates the Time Entry Pre-Post report, which shows employees' time data for a specified posting date and pay run. You can also specify either a selected Time Entry department or all departments.

  • Post Employee Time - Loads employees' time data into a selected pay run. You can also specify an individual Time Entry department (optional), posting date, and pay run.

Timecard Posting Section

Field

Description

T/E Department

Select a specific department, or leave the field blank to include approved timecard information for all Time Entry departments.

Date to Post

Enter the start date for the appropriate pay week. The date must be a Sunday and must identify a week that includes unposted timecards that are approved.

Pay Run

Enter the code identifying the pay run where the approved time will eventually be posted.

Report Setup Options

Field

Description

Report Sort Order

Select one of the following to define the Time Entry Pre-Post report's sort order:

  • Employee Name

  • Employee Number

  • Time Entry Department


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