User-Defined Codes Table

Use this table to create and maintain codes that can be entered in Applicant Tracking's user-defined pages. User-defined pages, which are set up in your Human Resources Profile, supplement the standard pages provided in Applicant Tracking.

• You can access user-defined pages in the Applicant Tracker wizard process while adding new applicant records.

• You also can display user-defined pages by clicking Defined Windows on the Applicant Information detail page's Action Bar.

The User Defined Codes option enables you to create codes that can be entered in user-defined pages to reference specific information, such as position categories or relevant job skills. To reduce the possibility of errors and make it easier for users to enter the information requested, you can use the option to set up a table that includes the appropriate selections.

Menu Path

From the Human Resources menu, select Reference Tables. From the Applicant Tracking menu, select User Defined Codes.

Add a Record

1. On the Applicant User Defined Table page, click Add New.

2. In the User Defined Data section, complete the following fields:

   • Table Code: Enter a code to identify the table for storing the code being added. A new code in this field creates a new table, while an existing code references an existing table. The limit is two characters.

   • Code: Enter a unique code to identify the record being added. The limit is four characters.

   • Title: Enter the data you want to add to the table. The limit is 25 characters.

3. Click Accept to save the record.

Change a Record

1. On the Applicant User Defined Table page, in the Search Criteria section, enter criteria identifying the records to list, and then click Search. To run an advanced search, use the Advanced button.

2. In the List section, select the record you want to update, and then click Accept.

3. In the User Defined Table Data section's Title field, change the data displayed as needed.

4. Click Accept to save the record.

If you change the titles of codes that are currently in use, the new titles will replace the current titles in all records containing the code. 

Delete a Record

1. On the Applicant User Defined Table page, in the Search Criteria section, enter criteria identifying the records to list, and then click Search. To run an advanced search, use the Advanced button.

2. In the List section, select the record you want to delete.

3. Click Delete.

4. Click Yes to delete the record.

If you delete a record that is in use, its data is deleted in all user-defined pages where the record is being used.