PCard Limits Report

Use this option to generate a report showing cardholders who have exceeded the spending limits defined in PCard Setup.

You can select transactions based on bank layout, PCard numbers, employee IDs, and purchase dates. You can also determine the type of limits the report should consider: monthly, daily, transaction, or any combination of these.

The data for each transaction reported includes the type of limit and its amount, employee name and ID, PCard number, and purchase date and amount. The report only lists instances where a limit has been exceeded. For example:

• If an employee exceeds a daily limit, all of the transactions for that day will be listed along with the day's total. An asterisk will appear at the end of the total line to indicate that the daily limit was exceeded.
• If one of the day's purchases exceeds the employee's transaction limit, an asterisk will appear at the end of this line as well.

Menu Path:  PCard Processing > Reports > PCard Reports > PCard Limits Report

Generating the PCard Limits report

1. Select PCard Processing > Reports > PCard Reports > PCard Limits Report to display the PCard Limits Report page.
2. In the Bank Layout field, select a format.
3. In the Search Criteria section, use the following fields to identify transactions. You may leave any or all of the fields blank.
   
   PCard Number        Select a PCard number, or use the pipe symbol to specify multiple PCards, for example, 12345|12456|12567.
   PCard Holder          Select an employee ID, or use the pipe symbol to specify multiple employees, for example, 234567|345678|456789.
   Purchase Date        Select a specific date, or use the colon symbol to enter a range of dates, for example, 06/01/2018:06/30/2018. You can also use the greater than (>) and less than (<) symbols, for example, >05/31/2018.
   
   
4. In the Report Setup Options section, select the checkboxes for the limits you want the system to check:
   Monthly Limit
   Daily Limit
   Transaction Limit
   The amounts tied to these selections are defined in the PCard Setup option.
5. In the Sort By field, select the report's sort parameter:
   Employee Number
   PCard Number
6. Click OK.
7. In the Print window, specify how to generate the report, and then click OK. The report's default file name is pcd_rptlim.rpt.