Shipping Table

The Shipping table stores address information for the locations where purchase order items are delivered when shipped. You can add new locations, change or delete existing records, and print a report of selected shipping locations.

Menu Path:  Purchasing > Reference Tables > Reference Tables > Shipping Codes

Using Shipping Table Records

You use Shipping Table records to identify locations requesting and receiving commodities. Ship To codes are entered when adding requisitions and purchase orders. Following are some important functions of the Shipping table:

• If you use Purchasing's Mass Convert Requisitions to POs option, the generated purchase orders retain the Ship To codes from the original requisitions.
• If you use Warehouse Inventory, you can define a shipping location as a warehouse by adding a Ship To code to the Warehouse Code table.
• If you use Vendor Bidding to convert bids to purchase orders, you must link Ship To codes in Vendor Bidding's Default Location Crosswalk table.

Following are procedures for adding, changing, deleting, and printing Shipping Table records.

Adding a Shipping Table record

1. Select Purchasing > Reference Tables > Reference Tables > Shipping Codes to display the Shipping Information page.
2. Click Add New.
3. In the Shipping Data section, enter a Ship To Code, and complete the Address Lines.
4. Click OK to save the record.

Updating an existing Shipping Table record

1. Select Purchasing > Reference Tables > Reference Tables > Shipping Codes to display the Shipping Information page.
2. In the Search Criteria section, enter criteria identifying the records to list, and then click Find. To run an advanced search, use the Advanced button.
3. Select the record you want, and then click OK.
4. Change field values as needed.
5. Click OK to save the record.

Deleting a Shipping Table record

1. Select Purchasing > Reference Tables > Reference Tables > Shipping Codes to display the Shipping Information page.
2. In the Search Criteria section, enter criteria identifying the records to list, and then click Find. To run an advanced search, use the Advanced button.
3. Select the record to delete.
4. Click Delete.
5. In the Confirmation dialog, click Yes.

Note

You cannot delete records that are being used in existing transactions.

Generating the Shipping Table report

1. Select Purchasing > Reference Tables > Reference Tables > Shipping Codes to display the Shipping Information page.
2. In the Search Criteria section, enter criteria identifying the records to list, and then click Find. To run an advanced search, use the Advanced button.
3. Click Print
4. In the Print window, specify how to generate the report, and then click OK. The report's default file name is ship.rpt.

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