Location Codes
Use Location Codes to assign a unique combination of numbers to identify a physical building location. You must set up location records before entering user records in the Users table. Location codes are assigned to employees in the Human Resources System.
The Location Codes page's Print item generates the Security Location List. The default file name is bld.rpt.
Menu Path
From the System Administration menu, select Administration. From the Security menu, select Location Codes.
Overview
Assign location codes to employees within the Human Resources System. The location controls employee access to the following features in Human Resources provided the Human Resources Profile's Employee Security Zone field is set to L - Location:
- Posting attendance records through the Human Resources' Employee Information and Attendance options. Also, printing and viewing information on the Attendance and Substitute Reports.
- Working with employee timecards in Pay Run Processing.
- Using other options that access pay-related data. These include Employee Deductions, Earnings by Pay Code, Check History, and Pay Rate History.
- Ability to print and view information on reports found in the Payroll menu within Human Resources, Reports. All options on this menu use the Employee Security Zone setting with the exceptions of the Workers' Comp Rate Study, which is not tied to a specific employee, and the Savings Bond Purchase, which also generates a magnetic media file. The Savings Bond Purchase option requires a separate security resource. Any user with that resource or a resource equal to or higher than the supervisor will be able to generate this report and magnetic media for all employees, regardless of the Employee Security Zone setting.
- Ability to print and view information on reports found in the Time Entry menu within Human Resources, Reports. All options on this menu use the Employee Security Zone setting.
- Ability to print and view information on reports found in the Personnel menu within Human Resources, Reports. All options on this menu use the Employee Security Zone setting, except the EEO Data, which is used to submit information to the government. The EEO Data option requires a separate security resource. Any user with that resource or a resource equal to or higher than the supervisor will be able to generate this report for all employees, regardless of the Employee Security Zone setting.
- Ability to print and view information on reports found in the Periodic Processing menu within Human Resources. All options on this menu use the Employee Security Zone setting, except the 941 Quarterly Federal Tax Return, which is used to submit information to the government. The 941 Quarterly Federal Tax Return option requires a separate security resource. Any user with that resource or a resource equal to or higher than the supervisor will be able to generate this report for all employees, regardless of the Employee Security Zone setting.
- Ability to print and view information on reports found in Batch Status Detail and Status Detail Reports within Human Resources, Reports, Position Control. A line will print for all employees, but a message NO SECURITY will display for the employees that the user does not have access to based on the Employee Security Zone setting. This is necessary to give an accurate FTE count.
In addition, Location codes provide access to printers for generating reports in all HR Administration systems.
Field Descriptions
Field | Description |
|---|---|
Location Code | A unique numeric code identifying a work location or building. For more information, refer to the introduction to this section and Users. The limit is four characters. |
Location Name | The name of the location or building identified by the code. The limit is 25 characters. |
Street Address | The address of the district. The limit is 20 characters. |
City | The city of the district. The limit is 20 characters. |
State | The two-digit abbreviation of the state of the district. The limit is two characters. |
Zip Code | The district's zip code. |
| Changed By | The user ID of the person who added or last updated a selected Location Code record. The field also includes the date and time when the addition or change occurred. The system displays this information when you select a record in the page’s list section or retrieve a record for additional changes. |